PRIVATE SECURITY INDUSTRY REGULATORY AUTHORITY (PSIRA) ADMIN ASSISTANT: SUPPLY CHAIN MANAGEMENT (CONTRACT MANAGEMENT) R 248 285 basic salary p/a plus benefits (Centurion) Requirements: Degree/ National Diploma in Supply Chain Management or equivalent coupled with 1 - 2 years experience in Contract Management or Supply Chain Management environment● Driver’s License ● Contract Management certificate will be an added advantage ● Recognition of Prior Leaning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process. Essential criteria: Have good negotiation and procurement skills, knowledge of procurement policies and procedures ● Must have knowledge of all types of contracts, contract management, and administration ● Technical skills and knowledge of contracts are essential ● Ability to work under pressure, understanding of legal terms, strong communication skills, being a self-starter, and result-driven ● Work according to time scales, good business acumen, administrative orientation, problem-solving skills, customer orientation, exercising judgment, proactive orientation, and attention to detail ●Professionalism, analytical skills, be independent and have integrity. Key Performance Areas: Maintain and keep the contract list complete and accurate ●Ensure that contracts are in place for all relevant services● Compile and draft Service Level Agreements (SLAs) in engagement with users and Legal Services● Ensure that SLAS are in place for all contracted services ● Evaluate and monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations ●Manage the contract’s intent, compliance, keep track of delivery and performance ● Manage changes (additions, modifications and deletions) to the contracts with the suppliers and business units ●Keep track of changes and updates to contract documentation ● Negotiate, Administer, Extend, Terminate and Renegotiate contracts with suppliers ● Ensure that all contracted commitments and critical deliverables are met ● Ensure that Legal Services division is consulted regarding contractual non-performances ● Ensure that expired contracts do not continue running without written approval ● Manage the contract risk register and escalate risks and issues as required ● Analyze price proposals, financial reports and other data to determine reasonability of prices ● Engage Legal Services regarding complaints occurring in performance of contracts● Facilitation and formulation of Special Conditions of the contract for inclusion in bids ●Maintain the Procurement Plan List and ensure annual target are achieved. CLOSING DATE: 22-03-2024 PLEASE APPLY HERE ADMIN ASSISTANT: SUPPLY CHAIN MANAGEMENT (TRAVEL MANAGEMENT) Salary: R 248 285 basic salary p/a plus benefits (Centurion) Requirements: Degree/ National Diploma in Supply Chain Management, Logistics or equivalent? Coupled with 1 - 2 years relevant experience in supply chain management environment. Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process. Essential criteria: Ideal candidate is expected to have reasonable knowledge of Public Finance Management Act & Treasury Regulations ●PSIRA Policies and Procedures and Systems ●Microsoft Office packages ●Ability to work under pressure ●Administration skills ●Basic Planning ●Problem Solving ●Communication ●Time management ●Basic spreadsheets ●multi-tasking ●Honesty ●Integrity ●Reliable ●Client & service orientated ●Document Control or Record Management, be able to work under pressure. Key Performance Areas: Receive submitted supplier database application forms from suppliers ●Sort and capture the forms on the PSiRA procurement system, ●Ensure that all received application forms are correctly and timely captured ● Ensure that a periodic database cleansing is performed on the PSIRA procurement management system ● List or add new suppliers by adopting them from the National Treasury Central Supplier Database ●request any pending and outstanding information from the already listed suppliers, for update purposes. ● Perform demand and acquisition related responsibilities: ● Send request for quotations to suppliers ●manage the quotations receiving process and capture the responses on the procurement management system for evaluation purposes ● compile the procurement batch for approval of the relevant delegation of authority ● Perform SCM administration related tasks i.e. write minutes for various committee meetings ●Receives applications for travel and accommodation bookings by e-mail ●Ensures that the travel and/or accommodation booking requests received are complete, correct and duly authorized, using the prescribed documentation in accordance to the SCM process and procedures ●facilitate the process of sending approved travel management orders to travel management company ● Liaise with the travel management company for issuing of travel vouchers to travellers for various bookings in accordance with the policy ●Follow up with service providers and provide feedback and update to internal coordinators and the main traveller ●Ensures that the bookings are correctly and timely secured ●Provide excellent customer service to internal and external clients ●Ensure successful implementation of internal controls ●Receive deliveries from suppliers ●Compare source documents i.e. purchase order, delivery note, invoice with quotation to verify the correctness of received goods and services before accepting and signing the delivery note ●Distribute the deliveries to the correct end user or safe keep the inventory in a lockable storeroom until when needed● contact and follow up with suppliers already appointed but where deliveries are awaited to confirm their lead times ● update the commitment register accordingly ● Ensure that documents are sorted, correctly classified and kept safe for future retrieval purpose ● Maintain in-house documents in accordance with the existing practices ●Ensure smooth inflow and outflow of all SCM documents ●Maintain a sound filing system of the existing and new SCM documents including purchase orders, tenders and contracts of the Authority. Assist with file retrieval of all SCM documents for audit purposes or as and when necessary. CLOSING DATE: 22-03-2024 PLEASE APPLY HERE
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