WESTERN CAPE EDUCATION DEPARTMENT (WCED) VACANCIES

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NOTE : Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.

OTHER POSTS
 
 
DEPUTY DIRECTOR: SERVICE BENEFITS REF NO: 172 
Directorate: Service Benefits 
SALARY : R811 560 per annum (Level 11), all-inclusive package to be structured in accordance with the rules for MMS. 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : Minimum requirement: National Diploma (NQF Level 6) or Degree in Human Resources and 3 - 5 years management experience. Knowledge: Constitution of RSA / PGWC, Public Service Act and Regulations, Skills Development Act, Employment Equity Act, Basic Conditions of Employment Act, Pension funds Act, Labour Relations Act, White Paper on Transformation & Batho Pele Principles, White Paper on Service Delivery in the Public Service, Skills Development Act, Skills Levies Act, Line function and life skills training, Human Rights Practices, People Management, Skills Development Strategy of the Public Service / CS Educators, New Management Framework, Education Law and Policy, Disciplinary Codes and Procedures, CORE & Compensation Management (JD & JD) Collective Agreements, SPMS, PERSAL, Public Finance Management Act, Sense of the demographics of WCED Skills: Managerial skills, Leadership skills, Interpersonal skills, Communication skills, Analytical skills, Problem solving, Decision Making, Facilitation and Presentation skills, Conflict resolution, Organising, Demonstrate the ability to use the following IT Software: MS Office Package (MS Word, Excel, Power-point), o Outlook, o Internet, PERSAL, Good written and oral communication skills. 
 
DUTIES : Manage the execution / administering of all service benefits. Ensure compilation of management reports. Ensure annual auditing of vacation leave. Report on leave patterns / tendencies that might impact on the service delivery of the Department. Managing termination of services (resignation, ill health, retirements, severance package, dismissals, etc.) Ensure implementation of the annual salary adjustments and service benefits. Managing deficiencies from exceptional PERSAL reports. Ensure audit on payments of service benefits (housing allowance, guarantees, overtime, etc.) Ensure the keeping and maintenance of registers (overtime, Injury of Duty, Subsistence and Travel allowance, BAS Payments, clearance certificates, Salary Recourse, leave without pay, Medical Aid, State Guarantees, Interns, Working hours, PILIR, Remunerated Work Outside the Public Service.) Financial Management: Provide input for the budget process in the Directorate. Recommend budget levels for new financial year. Manage and control the application of state funds and property in the sub-directorate. Monitor budget levels for sub-directorate. Authorise expenditure i.t.o. departmental delegation regarding advertisements, S&T, equipment purchases and skills development. Annual itemising of funds. Exercise monthly expenditure control. Submit monthly personnel audit and cash flow projections. Exercise managerial function attached to the post: Manage the execution of goals set for the sub-directorate. Ensure the effective recruitment, selection and appointment of officials. Develop Action Plans for / manage the Sub-directorate East for District and institutions. Strategic and operational planning of the sub-directorate. Give support and render advice to staff regarding procedures, requirements and general prescripts. Ensure that staff is adequately trained and developed to fulfil their functions in Service Benefits. Apply and maintain discipline in sub-directorate. Manage performance of staff. Conduct review sessions, training and coaching based on outcome of review sessions. Quarterly Performance Report. Attendance of staff meetings, division head meetings, directorate meetings. Provide monthly management report and statistics on the activities of the Sub directorate to HOD and SMS members. Monitor workflow of staff. 
 
ENQUIRIES : Ms D Pillay Tel No: 021 467 2477 
 
 
 
 
 
 
DEPUTY DIRECTOR: E-INFRASTRUCTURE AND TECHNOLOGY DEVELOPMENT MANAGER REF NO: 168 
Directorate: E-Learning 
SALARY : R811 560 per annum (Level 11), all-inclusive package to be structed in accordance with the rules for MMS. 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : Appropriate Diploma or Degree (3 years post matric). At least 3 years’ experience in project management and/or managerial level in the ICT environment. A valid driver’s license. At least proficiency in two of the three official languages. Excellent oral and written communication skills. High degree of focus on departmental needs, customer satisfaction. Knowledge quality orientated. Excellent diagnostic skills. Excellent problem-solving skills. Excellent interpersonal/organisational skills. Thorough knowledge of knowledge management systems. Budget. Write reports. Be flexible and focused on understanding the needs of the end-user. Computer literacy (MS Word, MS Excel, MS PowerPoint, email). Ability to translate “tech-talk” into plain English. Have demonstrated project management skills in projects of ICT systems and change enablement. Knowledge of project risk management and mitigation. Experience with implementing projects. Skills: The policies, rules and regulations of the National Department of Education and the Western Cape Education Department especially with respect to White Paper 7 Provincial Finance Management Act and National Treasury Guidelines. 
 
DUTIES : Manage the development and implementation of solutions, systems and infrastructure with regards to: Facilitate transversal or shared infrastructure, hardware software and services relating to e-Learning. Manage stakeholder interface between WCED and WAN/LAN role-players e.g. CEI, Service Providers, schools and project management teams. Manage all aspects of business solutions, ICT infrastructure and security service delivery and operational support. Facilitate the sourcing of e-Learning resources. Oversee the management and coordination of eLearning Projects: Oversee the provisioning of ICT access and provisioning related to: Planning of ICT access and provisioning. Implementation of solutions. Oversee information management and reporting. Ensure that databases and reporting systems are in place and used effectively. Management the human resources to achieve the pre-determined performance indicators and service delivery imperatives, motivated, competent, appreciated and performance orientated staff and sound labour relations. Participation in the recruitment of staff in the numbers and grades appropriate to ensure the achievement of the Business Plan. Motivate, train and guide staff to achieve and maintain excellence in service delivery. Actively manage the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations. Actively manage and promote the maintenance of discipline. Plan budget and manage expenditure, through responsible implementation of policies, practices and decisions in order to achieve unit objectives effectively and efficiently: Prepare work-unit budget required to achieve unit objectives. Maintain internal control policies and processes in line with the public Finance Management Act and National Treasury Guidelines and Best Practice Notes. Prepares short-term (1 year) and longer-term (2-5 years) budget plans. Ensures conformity with PFMA and auditing requirements. Monitors revenue and expenditure for the purpose of sound fiscal responsibility. Projects long-term financial requirements needed to achieve work-unit objectives. Explains or justifies the work-unit budget to other stakeholders and departmental groups. Oversees or helps procure equipment, facilities, supplies and services. Fosters an environment where cost-benefit outcomes are continuously improved. Prepares consolidated financial reports for presentation. 
 
ENQUIRIES : Mr C Walker Tel No: (021) 467 2351 
 
 
 
 
 
ASSISTANT DIRECTOR: MONITORING REF NO: 152 (X2 POSTS) 
Directorate: Early Childhood Development 
SALARY : R424 104 per annum (Level 09) 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : An appropriate 3-year National Diploma/B-degree (equivalent or higher qualification); A minimum of 3- year relevant experience. Knowledge of: Public administration, Applicable legislative and regulatory requirements, policies and standards, Norms and standards, Project Management, Principles and processes for providing customer services. Including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction, Monitoring and evaluation methods, tools and techniques, Business and management principles involved in strategic planning, resource allocation, human resources modelling, leadership techniques, production methods and coordination of people and resources, Relationship management. Skills: Professional Competencies, People Competencies, Results Competencies, Business/Organization Competencies. 
 
DUTIES : Develop monitoring and review systems. Evaluate the current systems and recommend improvement, develop monitoring tools and systems, oversee the implementation of monitoring tools. Oversee Financial and Governance Assessment for existing and new NPO’s. Oversee site visits, quality assure monitoring reports, quality assure the completion of the appraisal grid. Oversee the monitoring and review of services rendered by the NPO. Ensure the analyses of progress reports. Oversee and quality assure the administering of quarterly compliance assessments including site visits Oversee and quality assure the administering of annual compliance assessments including site visits, Quality assures monitoring reports Ensure the development of corrective measures Verify the data submitted via reports Draft guidelines on required monitoring processes and procedures, Support managers and other staff in their monitoring actions, including the setting. of standards, Communicate and apply the Batho Pele concept in service delivery. Human Resource Management: Motivate, train and guide staff within the component, to achieve and maintain excellence in service delivery. Actively manage the performance, evaluation and rewarding of staff to achieve agreed KRAs that derive from component’s plans. Monitor information capacity building within the Division. Promote sound labour relations within the Division. Actively manage and promote the maintenance of discipline within the Division. Perform all the managerial tasks with regards to the Division Give direction to and manage policy issues with regards to the functions of the components under his/her command. Communicate on managerial level with regards to the functions of the component. Assess data and information Review and revise the information recorded on the activation grid/ indicator description manual/ NFD reporting template and approve. Compile report send to supervisor for verification and submit. 
 
ENQUIRIES : Ms. R Leukes Tel No: (021) 467 2584 
 
 
 
 
 
ASSISTANT DIRECTOR: SERVICE BENEFITS REF NO: 162 (X2 POSTS) 
Directorate: Service Benefits 
SALARY : R424 104 per annum (Level 09) 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : National Diploma or Degree in Human Resources or an equivalent qualification plus a minimum of 3 years relevant experience in Human Resources Administration. Recommendations: Experience in public service and education environment with specific reference to applicable employment and conditions of service legislation; proven communication skills in at least two official languages of the Western Cape Province. Knowledge of: Relevant Education and Public Service Acts, Policy documents, Public Finance Management Act, Education Law and Policy, CORE, Personnel Administration Measures (PAM) & Public Service (PS) Regulations, Collective Agreements, Resolutions and PERSAL. Managerial, Leadership and Interpersonal skills; Written and Verbal Communication skills; Analytical, Problem Solving, Decision Making, Facilitation and Presentation skills; Conflict Resolution; Organising skills; Demonstrate the ability to use the following IT Software: MS Office Package (MS Word, MS Excel, MS PowerPoint); MS Outlook, Internet. 
 
DUTIES : Exercise managerial functions pertaining to the post, including but not limited to assisting the Deputy Director. Manage and supervise staff members, including but not limited to training, monitoring and evaluation. Manage and supervise general administrative duties with regards to service benefits and conditions of service. Implementation of policies and procedures related to HR Administration. Manage and supervise functions pertaining to leave administration. Manage and supervise the exit management service. Manage and supervise functions pertaining to appointments & salary administration; and Perform more complex work regarding the functions above. 
 
ENQUIRIES : Ms D Pillay Tel No: (021) 467 2477 
 
 
 
 
 
 
ASSISTANT DIRECTOR: SCHOOL MANAGEMENT AND GOVERNANCE REF NO: 154 
District Office: Overberg Education District Office 
SALARY : R424 104 per annum (Level 09) 
CENTRE : Caledon 
 
REQUIREMENTS : National Diploma (NQF 6) or degree plus 3 years administrative experience. A valid driver's licence. Knowledge of the Education departmental policies and procedures. Knowledge of Western Cape Policy for the Management of Admission. Knowledge of SCM processes and procedures. Knowledge of finance (business planning). Knowledge of project planning. Knowledge of School administrative processes and procedures. Knowledge of Information Management Systems (DMIS, CEMIS, SAMI, EIS, IMS). Written and verbal communication in 2 official languages of the Western Cape. Computer literacy. Project Planning and Organising skills. Presentation and facilitation. Report writing skills (specifications and submissions). Interpretation, Interpersonal, Problem solving and Financial skills. 
 
DUTIES : Manage and coordinate support to Public Schools (including hostels) with the implementation of new/ existing financial-, records and school governance and management policies, guidelines and instruments. Coordinate and monitor all financial, records-, governance and management training interventions. Manage learner admission at district level. Supervision of staff. 
 
ENQUIRIES : Ms I Senosi Tel No: (028) 214 7300 
 
 
 
 
 
 
ASSISTANT DIRECTOR: E-LEARNING PROJECTS FACILITATOR REF NO: 161 
Directorate: E-Learning 
SALARY : R424 104 per annum (Level 09) 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : An appropriate, recognized 3-years post matric qualification. At least 3 years’ experience in technology provisioning or project management, valid driver’s license. Proficiency at least in two of the three official languages [English, Afrikaans, isiXhosa]. Skills: Above average of computer literacy with particular expertise in excel and other data base platforms and the ability to think analytically and systematically. Analysis of eLearning data to inform on trends and risks. Excellent oral and written communication skills. High degree of focus on departmental needs, customer satisfaction. Quality orientated. Excellent diagnostic skills. Excellent problem-solving skills. Write reports. Be flexible and focused on understanding the needs of the end-user. Knowledge: Thorough knowledge of ICT Technology (types and specifications). Knowledge of project management, risk and mitigation reporting. Knowledge of implementing projects. Knowledge of the policies, rules and regulations of the National Department of Education and the Western Cape Education Department especially with respect to White Paper 7. 
 
DUTIES : Project Management Planning: Project planning, project mapping, processes and manage technology provisioning and related e-Learning projects in line with WCED strategies, priorities, policies and guidelines; Liaise with CeI for technical specifications and technical evaluation of technology. Liaise with and render administrative advice and assistance to district e-Learning staff on e-Learning projects and relevant aspects of technology provisioning. Provide advice and assistance with demonstrations and in-house end- user evaluation of emerging technologies Project Management Implementing. Coordinate and manage relevant processes for e-Learning projects (e.g. facilitate meetings with suppliers and vendors); Coordinate and project manage the delivery, installation and implementation of all technology provisioning at schools (eLearning and Subject Specific rollouts). Conduct site visits (as necessary) to assist with e-Learning projects. Remain abreast with project procedures and processes that apply to Head Office and other educational institute offices, e.g. Districts, CTLI and technical partner CeI Project Administration; Manage the preparation of source documentation for procurement. Develop guidelines and templates for project plans for all eLearning deliverables. Assist with the development of project plans; Assist with the communication and stakeholders’ engagements. Processes; Quality assure project plans and related project documents; Oversee the administrative deliverables with respect to correspondence & filing systems. Prepare all required documentation with regard to the financial aspects of e-Learning projects in collaboration with management Information Management. Create, update and manage a database to record, monitor and report on all e-Learning projects. Update and maintain a project register; Maintain a risk register. Collaboratively work together with directorate to keep WCED online systems updated. Reporting; Report on all aspects of the roll-out and progress of e-Learning projects. Collate reports, data analysis and prepare regular reports to management. Monitor and ensure compliance with relevant legislation and prescripts in respect of adequate and appropriate record keeping of the activities of the Projects and of the resources employed by it. Measuring, managing and reporting on project risks, technical constraints and issues. Ensure project documentation is up to date and saved in the designated repositories. 
 
ENQUIRIES : Mr C Walker Tel No: (021) 467 2351