WESTERN CAPE EDUCATION DEPARTMENT (WCED) VACANCIES

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NOTE : Applications must be submitted by using the following URL https://wcedonline.westerncape.gov.za/home/, via Google Chrome or Mozilla Firefox. The applicants are advised to read the foreword available on the WCED website before applying for the post/s. Applications must be made via the department’s on-line E-Recruitment system. The on-line system will automatically generate a Curriculum Vitae, applicants are therefore required to ensure that their profiles are fully completed. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.


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OTHER POSTS
 
 
CHIEF QUANTITY SURVEYOR GRADE A REF NO: 52
Directorate: Infrastructure Delivery Management
SALARY : R939 403 per annum, (OSD), (an all-inclusive salary package consists of a basic salary, and the employer's contribution to the Pension Fund. The remainder of the package may be structure according to your personal needs.)
CENTRE : Head Office, Cape Town
 
REQUIREMENTS : B Degree in Quantity Surveying; Registered as a Professional Quantity Surveyor with SACQSP; Six years’ experience post qualification; Valid Driver’s license; Computer literate. Relevant experience: Six years post qualification and relevant experience in working on infrastructure projects (both capital / new and maintenance /existing) from inception to completion. Needs a good understanding of and in project management. Needs a good understanding of infrastructure planning and contribute towards timeous development of education infrastructure. Experience with institutional systems / processes. Candidate must be able to operate independently and as part of a team. Planning and organizing, research and technical report-writing and Programme / project management skills.
 
DUTIES : Coordinate and / or contribute to the preparation of the Construction. Procurement Strategy (CPS) and the Infrastructure Programme Management Plan (IPMP). Coordinate and / or contribute to the preparation and / or approve Packages / Individual Project Briefs the determination of the Control Budget. Participate in the preparation and / or assessment of the procurement process related to Professional Service Providers (PS) and / or contractors. Contribute to the review and acceptance of the Infrastructure Programme Implementation Plan (IPIP) Management and / or monitoring of the implementation of Programmes. Approve Project Stage reports & designs. Manage the interface between the end-user / community structures and Implementing Agent[s]. Manage people and budgets.
 
ENQUIRIES : Mr GP Nieuwoudt Tel No: 021 467 2052
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
DEPUTY DIRECTOR: CORPORATE SERVICES REF NO: 67
Directorate: Education District Office Metro North
SALARY : R766 584 per annum (Level 11), (an all-inclusive salary package consists of a basic salary, and the employer's contribution to the Pension Fund. The remainder of the package may be structure according to your personal needs.)
CENTRE : Parow
 
REQUIREMENTS : National Diploma (NQF 6) or Degree Financial/ Management plus 5 years relevant management experience. Valid Code EB driver’s license. Knowledge of the Departmental Policies and Procedures; Knowledge of the Promotion of Administrative Justice Act; Knowledge of the OHS Act; Knowledge of Promotion of Access to Information Act (PAIA); Knowledge of Archives and Records Service Act; Knowledge of SCM processes and procedures; Knowledge of COIDA (Compensation of Injury on Duty Act); Knowledge of Facilities Management or Logistical Service. Communication skills; Language skills; Computer skills; Planning and Organising skills; Presentation skills; Report Writing skills (Specifications, Submissions and Audit Reports); Interpretation and Analysis skills; Interpersonal skills.
 
DUTIES : Promote and ensure sound and effective financial accounting services, financial management practises, asset management and implementation of SCM practices. Monitor financial compliance of public ordinary and public special schools and hostels. Monitor the evaluation of approved budgets, financial statements and expenditure statements for public ordinary and public special schools and hostels. Monitor the management, co-ordination and administration of pre-forensic Investigations. Provide a logistical support service (GG and Public Transport, Registry, Facilities Management). Participate in the recruitment and selection of Staff. Motivate, train and guide staff. Manage the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations. Maintain discipline. Give direction to and manage policy issues with regard to the functions of the component.
 
ENQUIRIES : Ms W Horn Tel No: (021) 938 3133
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
DEPUTY DIRECTOR: CORPORATE SERVICES REF NO: 130
Directorate: Education District Office Metro South
SALARY R766 584 per annum (Level 11), (an all-inclusive salary package consists of a basic salary, and the employer's contribution to the Pension Fund. The remainder of the package may be structure according to your personal needs.)
CENTRE : Mitchell’s Plein
 
REQUIREMENTS : National Diploma (NQF 6) or Degree Financial/ Management plus 5 years relevant management experience. Valid Code EB driver’s license. Knowledge of the Departmental Policies and Procedures; Knowledge of the Promotion of Administrative Justice Act; Knowledge of the OHS Act; Knowledge of Promotion of Access to Information Act (PAIA); Knowledge of Archives and Records Service Act; Knowledge of SCM processes and procedures; Knowledge of COIDA (Compensation of Injury on Duty Act); Knowledge of Facilities Management or Logistical Service. Communication skills; Language skills; Computer skills; Planning and Organising skills; Presentation skills; Report Writing skills (Specifications, Submissions and Audit Reports); Interpretation and Analysis skills; Interpersonal skills.
 
DUTIES : Promote and ensure sound and effective financial accounting services, financial management practises, asset management and implementation of SCM practices. Monitor financial compliance of public ordinary and public special schools and hostels. Monitor the evaluation of approved budgets, financial statements and expenditure statements for public ordinary and public special schools and hostels. Monitor the management, co-ordination and administration of pre-forensic Investigations. Provide a logistical support service (GG and Public Transport, Registry, Facilities Management). Participate in the recruitment and selection of Staff. Motivate, train and guide staff. Manage the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations. Maintain discipline. Give direction to and manage policy issues with regard to the functions of the component.
 
ENQUIRIES : Ms C Meyer- Williams Tel No: (021) 370 2000
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
ARCHITECT PRODUCTION GRADE A: REF NO: 91
Directorate: Physical Resource Planning & Property Management
SALARY : R646 854 per annum, (OSD), (an all-inclusive salary package consists of a basic salary, and the employer's contribution to the Pension Fund. The remainder of the package may be structure according to your personal needs.)
CENTRE : Head Office, Cape Town
 
REQUIREMENTS : Bachelor of Architecture degree. Registration with the SACAP as a Professional Architect. Three years of relevant experience post qualification. Valid Driver’s License. Computer literate. Three years post qualification and relevant experience in working on infrastructure projects (both capital / new and maintenance / existing) from inception to completion Needs a good understanding of- and in project management. Needs a good understanding of infrastructure planning and contribute towards timeous development of education infrastructure. Experience with institutional systems / processes. Candidate must be able to operate independently and as part of a team. Skills: Planning and organizing, research and technical report-writing and programme / project management skills.
 
DUTIES : Prepare the construction procurement strategy and the Infrastructure Programme Management Plan. Prepare and/or approve Packages/Individual Project Briefs. Participate in the procurement of Professional Service Providers and Contractors. Contribute to the review and acceptance of the Infrastructure Programme Implementation Plan (IPIP). Monitor the implementation of Programmes /Projects and budgets. Approve Project Stage reports and designs. Manage the interface between the end-user/community structures and Implementing Agent[s].
 
ENQUIRIES : Mr G Coetzeet Tel No: 021 467 9261
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
ASSISTANT DIRECTOR: MISCONDUCT, DISPUTES AND GRIEVANCES REF NO: 47
Directorate: Employee Relations
SALARY : R393 711 per annum (Level 09)
CENTRE : Head Office, Cape Town
 
REQUIREMENTS : An appropriate recognized degree or diploma; valid codes B or EB driver’s license; Minimum of 3 years’ experience in Labour Relations in the Public Sector, Extensive experience regarding the grievance and dispute processes, collective bargaining as well as the HR regulatory framework with regard to public service Extensive experience in dealing and/or managing discipline/misconduct in the Public Service; Knowledge of related statutes in the Education Sector. The ability to work under pressure, to reason clearly and logically. Proven supervisory experience Willingness to travel frequently and work irregular hours EB drivers’ license; Minimum of 3 years’ experience in Labour Relations in the Public Sector. Computer literacy skills. Good written and communication skills.
 
DUTIES : To direct and manage the implementation of property administration functions. Manage land affairs Movable and Immovable Asset Register. Manage leases- Obtain cost effective lease office accommodation, effectively manage and co-ordinate the procurement of leased accommodation. Compile budget for lease rentals. Financial control over expenditure of allocated funds. Manage Municipal Accounts. Manage use of utilities. Manage People- Manage the Asset Register team. Manage the leases sub directorate staff.
 
ENQUIRIES : Mr C Esau Tel No: 021 467 2846
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
ASSISTANT DIRECTOR: COLLECTIVE BARGAINING, TRAINING AND ADMINISTRATION REF NO: 48
Directorate: Employee Relations
SALARY : R393 711 per annum (Level 09)
CENTRE : Head Office, Cape Town.
 
REQUIREMENTS : National Diploma (NQF Level 6) or Degree in Human resources; Public Administration or Labour Law, with minimum 3 years’ experience in the Public Sector. A valid driver’s license. Recommendation: The successful candidate should have a thorough knowledge and understanding of the Public Service Legislative framework with specific emphasis on Education Labour Laws. Excellent facilitation skills within an education capacity building environment will be advantageous. The candidate should have the ability to interpret, draft and comment on labour laws and policies within an education sphere. Good understanding of modern labour relations management/development and its processes, methods and techniques. Knowledge of the requirements of all labour-related legislation. Knowledge of grievances, disciplinary and misconduct procedures. Knowledge of personnel evaluation. Knowledge of negotiations. Computer Literacy. Knowledge of other related and relevant legislation Computer literate. Have excellent written and oral communication skills. Good training/facilitation skills and sound understanding of training interventions. Facilitation skills and co-ordinate group activities. Must have ability to develop, present and evaluate policy. Must have ability to draft training programs in respect of newly concluded resolutions emanating from collective bargaining forums. Function as a team member. Formulate, interpret and implement strategy. Sound organising and planning skills. Be able to resolve conflict situations. Decision-making. Creative. Excellent training skills. Must have excellent management skills.
 
DUTIES : Plan, manage, monitor and evaluate key performance in order to achieve and deliver the desired outputs and outcomes. Develop, evaluate, and determine training needs of officials, educators and school governing bodies to ensure they are equipped with relevant labour relations skills, knowledge and interventions. Develop training materials and ensure compliance with training standards. Manage, facilitate and co-ordinate Labour Relations Training for Public Service Employees and Educators. Serve on various training committees. Interpret, draft and comment on labour laws and policies within the Public Service sector specifically within education. Compile and analyse statistical data in relation to misconduct, grievances and disputes. Advise management on labour relation issues. To chair and facilitate labour related meetings. To optimally fulfil a role as a member of the directorate’s management team. Management and development of staff.
 
ENQUIRIES : Mr C Esau Tel No: 021 467 2846
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
ASSISTANT DIRECTOR: SCHOOL MANAGEMENT AND GOVERNANCE REF NO: 126
Directorate: Education District Office Metro North
SALARY : R393 711 per annum (Level 09)
CENTRE : Parow
 
REQUIREMENTS : National Diploma (NQF 6) or degree plus 3 years administrative experience. A valid driver's licence. Knowledge of the Education departmental policies and procedures. Knowledge of Western Cape Policy for the Management of Admission. Knowledge of SCM processes and procedures. Knowledge of finance (business planning). Knowledge of project planning. Knowledge of School administrative processes and procedures. Knowledge of Information Management Systems (DMIS, CEMIS, SAMI, EIS, IMS). Written and verbal communication in 2 official languages of the Western Cape. Computer literacy. Project Planning and Organising skills. Presentation and facilitation. Report writing skills (specifications and submissions). Interpretation, Interpersonal, Problem solving and Financial skills.
 
DUTIES : Manage and coordinate support to Public Schools (including hostels) with the implementation of new/ existing financial-, records and school governance and management policies, guidelines and instruments. Coordinate and monitor all financial-, records-, governance and management training interventions. Manage learner admission at district level. Supervision of staff.
 
ENQUIRIES : Ms W Horn Tel No: (021) 938 3133
 
CLOSING DATE : 17 March 2023

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ASSISTANT DIRECTOR: PEOPLE POLICY AND ANALYTICS REF NO: 95
Directorate: Strategic People Management
SALARY : R393 711 per annum (Level 09)
CENTRE : Head Office, Cape Town
 
REQUIREMENTS : At least a recognized 3-year qualification (NQF 6) which can be in Human Resource Management, Public Management, Industrial Psychology or Industrial Relations, with at least 3 years’ experience in human resources, industrial relations or performance management. A valid Code 8 drivers’ license. Language proficiency in at least two of the three official languages of the Western Cape. Supervisory experience will be an added advantage. Knowledge of performance management and rewards systems; Knowledge of People Management processes; Labour Relations; Financial Management; Project Administration; RWOPS and Financial Disclosures. The candidate needs to have sound knowledge and experience in Performance Management processes; experience of performance management systems, experience and knowledge of performance reward/recognition processes, report writing skills, ability to facilitate training and development sessions. Skills: Interpret and apply relevant policies and procedures; Problem Solving Skills; Facilitation Skills; Presentation Skills; People Management and Empowerment; Project Administration; Information and Knowledge Management; Service Delivery Innovation; Problem Solving and Analysis; Client Orientation and Customer Focus; Communication; Monitoring and Evaluation; Report writing, computer skills, conflict resolutions.
 
DUTIES : Co-ordinate the individual reward systems (inclusive of OSD) re pay progression, grade progression and performance bonuses. Co-ordinate and provide guidance to line managers and employees on the compilation of performance agreements (Public Service Act) on PERMIS. Co-ordinate the performance assessment and moderation processes. Administer the performance management systems (PERMIS). Coordinate probation processes. Co-ordinate and report on compliance to RWOPS. Co-ordinate facilitate and report on compliance to E-Disclosures. Perform managerial tasks with regard to the unit. The candidate will be responsible to lead a unit that provides guidance on administration of performance compliance processes applicable, guideline managers and officials in the performance management process and facilitate an online performance recording system. Guide and ensure compliance to the Ethical Framework and compliance reporting in government, inclusive of E-Disclosures and Remunerative Work Outside the Public Service (RWOPS). Co-ordinate the pay and grade progression processes applicable. Provide relevant training.
 
ENQUIRIES : Ms T Florence Tel No: 021 467 2169
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
ASSISTANT DIRECTOR: SERVICE BENEFITS REF NO: 96
Directorate: Directorate: Service Benefits
SALARY : R393 711 per annum (Level 09)
CENTRE : Head Office, Cape Town
 
REQUIREMENTS : National Diploma or Degree in Human Resources or an equivalent qualification plus a minimum of 3 years relevant experience in Human Resources Administration. Recommendations: Experience in public service and education environment with specific reference to applicable employment and conditions of service legislation; proven communication skills in at least two official languages of the Western Cape Province. Knowledge of: Relevant Education and Public Service Acts, Policy documents, Public Finance Management Act, Education Law and Policy, CORE, Personnel Administration Measures (PAM) & Public Service (PS) Regulations, Collective Agreements, Resolutions and PERSAL. Managerial, Leadership and Interpersonal skills; Written and Verbal Communication skills; Analytical, Problem Solving, Decision Making, Facilitation and Presentation skills; Conflict Resolution; Organising skills; Demonstrate the ability to use the following IT Software: MS Office Package (MS Word, MS Excel, MS PowerPoint); MS Outlook, Internet.
 
DUTIES : Exercise managerial functions pertaining to the post, including but not limited to assisting the Deputy Director. Manage and supervise staff members, including but not limited to training, monitoring and evaluation. Manage and supervise general administrative duties with regards to service benefits and conditions of service. Implementation of policies and procedures related to HR Administration. Manage and supervise functions pertaining to leave administration. Manage and supervise the exit management service. Manage and supervise functions pertaining to appointments & salary administration; and Perform more complex work regarding the functions above.
 
ENQUIRIES : Ms D Pillay Tel No: 21 467 2477
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
ASSISTANT DIRECTOR: PERFORMANCE MANAGEMENT AND ADVISORY SERVICES REF NO: 74
Directorate: Strategic People Management
SALARY : R393 711 per annum (Level 09)
CENTRE : Head Office, Cape Town
 
REQUIREMENTS : A recognized 3-year qualification (NQF 6) which can be in Human Resource Management, Public Management, or relevant qualification, with at least 3 years’ experience in human resources (HR)/ People Management environment or relevant experience. A valid Code 8 driver’s license. Language proficiency in at least two of the three official languages of the Western Cape. Knowledge of people management related processes, systems and related prescripts. Communication skills, Language skills, Computer skills, Planning Organising skills, Presentation skills, Report writing skills (specifications and submissions), Interpersonal skills and Ability to analyse, conceptualise and implement policy. Conflict resolution skills, Monitor, evaluation and reporting skills, Problem solving skills and Research skills. Supervisory experience will be an added advantage.
 
DUTIES : Manage and facilitate the development of performance agreements, midyear assessments, and annual assessment, including of moderation process and probation for SMS members. Manage support to educator (school and office-based) performance management processes. Provide guidance and support on incapacity due to poor performance, ill-health, disability or misconduct for Public Service Staff. Draft relevant Performance Management documentation for public servant’s employee including SMS members. People Management in respect of staff (i.e. recruitment, training, appraisal, discipline, advice and support)
 
ENQUIRIES : Mr G Abrahams Tel No: 021 467 2574
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
ASSISTANT DIRECTOR: ESTABLISHMENT CONTROL REF NO: 110
Directorate: Recruitment and Selection
SALARY : R393 711 per annum (Level 09)
CENTRE : Head Office, Cape Town
 
REQUIREMENTS : A relevant three-year degree/diploma in Human Resource Management/Public Management or similar, plus a minimum of at least 3 years relevant experience in Human Resources and a valid driver’s license. PERSAL; Compilation of statistical reports; Analysis of statistical reports, Analysis of work-study reports; Excel; MS Word; Power point, Presentation skills
 
DUTIES : Maintenance of the Establishment/ Organizational changes: Create a data base to maintain flow of establishment amendments. Analyse system to identify and correct inefficiencies. Advice and guidance to district/head offices/ institutions. Establishment function i.r.o. Appointments and Advertisements. Develop and maintain organograms. Maintain and update excess status on PERSAL. Record keeping. Manage the reservation of posts and post details. General Establishment Support: Manage the flow of nominations request. Advice and guidance to district/ head offices/ institutions on various functions. Participation in various committees (PPFM, TTT, etc.) Draft and check all submissions for contract, acting and substitute appointments. Control the implementation of OD reports and establishment adjustments: Analyze OD report. Identify and advise on problem areas. Formulate alternatives. Inform role-players. Manage annual establishment adjustments. Manage the creation, abolition and amendment of posts as approved. Provide Statistics: Monthly status report. National statistics. Provincial statistics. Management statistics. Ad hoc requests. Request and manipulate exception reports Establishment training: Assist with the design and development of establishment training courses. Assist/present of above courses. Development of subordinates. Supervision of subordinates: Delegate and control workflow. Guidance and advice to subordinates. Performance and development management. Promote sound labour relations
 
ENQUIRIES : Ms ML Mocke Tel No: (021) 467 9278
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
ASSISTANT DIRECTOR: COMPLIANCE, CORPORATE SERVICES REF NO: 90
Directorate: Education District Office Metro North
SALARY : R393 711 per annum (Level 09)
CENTRE : Parow
 
REQUIREMENTS : National Diploma (NQF 6) with Auditing/Financial Management as subjects or a Degree in Auditing/Financial Management plus 3 years relevant experience in auditing or financial management environment. Driver’s license. Communication in two of the official languages of the Western Cape.
 
DUTIES : Manage and coordinate the evaluation of the Approved Budget for Public Ordinary Schools and Hostels. Manage and coordinate the evaluation of the Annual Financial Statements of Public Ordinary Schools and Hostels within the Education District. Manage the evaluation of the Bi-annual Financial Statements (WCED 043) of the Public Ordinary and Public Special Schools within the Education District. Manage, coordinate and administer pre-forensic investigations. People Management functions. Extensive experience of the Red Flag database with regards to capturing and analysing of information in order to effect transfer payments. AGSA Response Team. Manage the Presidential Youth Employment Initiative (PYEI).
 
ENQUIRIES : Ms. W Horn Tel No: (021) 938 3133
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
ASSISTANT DIRECTOR: PLANNING AND INFORMATION MANAGEMENT REF NO: 56
Directorate: Education District Office Metro East
SALARY : R393 711 per annum (Level 09)
CENTRE : Kuils River
 
REQUIREMENTS : A relevant National Diploma (NQFL 6) or degree plus 3 years administrative experience.
 
DUTIES : Manage the district strategic annual business process. Coordinate the submission, monitoring, review and reporting on the implementation of the operational and business plans. Coordinate the integrated planning process with government departments, local government, municipalities, local business, NGOs within the district. Interface between the office of the District Director and internal/external stakeholders. Reporting on external and inter- governmental matters. Analyse, present and report on district data and information. Provide management and decision-making information. Enable access and utilisation of the Education Management Information Systems (EMIS) and related information Technology (IT) solutions. Oversee the maintenance of all Educational Management Information and related systems. Facilitate Knowledge and Information Management Systems user training and support in collaboration with the Directorate Information and Knowledge Management. Render support in terms of the publication and dissemination of institutional knowledge and information generated within education information systems. Coordinate surveys (e.g. DBE, WCED, etc.) to be conducted at district level. Provide secretarial support at District Management Meetings. Maintain all relevant district databases.
 
ENQUIRIES : Ms L Diamond Tel No: 021 900 7006 (Metro East EDO)
 
CLOSING DATE : 17 March 2023
 
 
 
 
 
 
ASSISTANT DIRECTOR: OFFICE OF HEAD OF DEPARTMENT REF NO: 42
Directorate: Office of Head of Department
SALARY : R393 711 per annum (Level 09)
CENTRE : Head Office, Cape Town
 
REQUIREMENTS : 3-year post school qualification in Public administration or related, with minimum of 3 years executive office experience.
 
DUTIES : Manage Ministerial and other HOD enquiries: Prioritise and follow up on incoming issues and concerns address to the HOD, including those of sensitive or confidential nature and determine with the DD the appropriate action. Handle private and confidential matters as required. Co-ordination of Ministerial documents including Cabinet submission and briefings. Compile submission for Strategic Session for the Minister with Senior Management. Draft submissions for Strategic and Team Building Session. Co-ordinate the logistics and compile the relevant documentation. Conserve the HOD and DD’s time by reading, researching and routing correspondence, drafting letters, documents. Analyse the relevant Public Service and Department prescripts/ policies and other documents and ensure that the applications thereof is understood properly. Collecting and analysing information. Co-ordinate comments and responses for correspondence and ensuring the efficient and timely dissemination of information across the organization for compliance. Ensure advise is accurate, credible and useful. Ensuring that relevant enquiries and emerging issues are brought under the attention of the DD. Review and direct external and internal correspondence/ emails/ invitations to the relevant stakeholders. Monitor and keeping track of outstanding issues for the HOD based on deadlines and upcoming events and engagements. Collate and analyse information requested by Manager and HOD. Provide support to the manager in the collection of data and execution of research. Prepare presentations for the HOD and DD when needed. Handle specific documents of a very sensitive nature. Manage various electronic and physical database. Co-ordinate inputs to the human resource delegations on quarterly basis to submit to People Management Practices and Department of Public Service Administration (DPSA). Maintain effective communication and working relations with the Minister’s Office. Liaise with other provincial departments, ministers, other government bodies on the tree tiers e.g. National, provincial, ministries and local authorities, internal staff, external clients, legislative officials and high-level executives on behalf of the HOD. Assist manager in the execution of its inter- and intra-governmental function. Provide a hospitality interface to clients and the public to foster public relations. Render a support service to HOD in the organising of meetings. Provide a secretariat service for all meetings. Co-ordinate and participate in the Senior Management meetings and take ownership of handling action items and follow ups needed. Compile and co-ordinating the agenda. Record meetings. Ensure that minutes of meetings are correctly recorded. Present minutes of meetings for signature by the Chair in prescribed format. Forward the minutes of meetings to relevant stakeholders. Render Administrative Support (including travelling, budgets, reporting and submissions). Review operating practices, recommend and implement improvements where necessary. Oversee all office operations and report to DD. Ensure effective and efficient office administration e.g. Typing, filing, file tracking, deal with correspondence, telephone, maintenance and asset control. Procurement of miscellaneous stock. Manage procurement, stores, control budget and give inputs to DD. Prepare concise written communication to internal stakeholders (e.g. finance) via letters, memo’s, reports, emails. Manage Ditcom approvals of HOD office and Ministry. People Management. Manage Performance of staff on the Permis system. Provide a sound mentoring role to administrative staff. Providing direction to staff in personal growth and career development. Monitor performance, reward and recognise achievements. Provide direction in terms of the day-to-day operations within the office of the HOD. Support the DD with the administration of the budget. Arrange for advances and ST claims afterwards.
 
ENQUIRIES : Ms. L Boniface Tel No: (021) 467 2534
 
CLOSING DATE : 17 March 2023