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WESTERN CAPE EDUCATION DEPARTMENT (WCED) VACANCIES
WESTERN CAPE EDUCATION DEPARTMENT (WCED)
APPLICATIONS : Applications must be submitted by using the following URL https://wcedonline.westerncape.gov.za/home/, via Google Chrome or Mozilla Firefox.
CLOSING DATE : 31 January 2025
NOTE : Applications must be made via the department’s on-line E-Recruitment system. The on-line system will automatically generate a Curriculum Vitae, applicants are therefore required to ensure that their profiles are fully completed. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. The applicants are advised to read the foreword available on the WCED website before applying for the post/s. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.
NOTE : Applications must be made via the department’s on-line E-Recruitment system. The on-line system will automatically generate a Curriculum Vitae, applicants are therefore required to ensure that their profiles are fully completed. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. The applicants are advised to read the foreword available on the WCED website before applying for the post/s. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.
OTHER POSTS
DEPUTY DIRECTOR: RECRUITMENT AND SELECTION SYSTEMS AND ADMINISTRATION REF NO: 181
Directorate: Recruitment and Selection
SALARY : R849 702 per annum (Level 11), all-inclusive package to be structured in accordance with the rules for MMS
CENTRE : Cape Town
REQUIREMENTS : 3-year post school qualification (HR, Public Administration/ Management/ Industrial Psychology). 3 years Junior management experience in people management (preferably in a recruitment and selection environment) and valid driver's license. Job Summary: To manage the development, establishment and maintenance of the organisation structure and staff establishments, Personnel and Salary system (PERSAL) control, Recruitment and Selection systems, structured recruitment and selection training, Helpdesk support services, as well as rendering Recruitment and Selection administration services. Knowledge: Knowledge of recruitment process. Knowledge of recruitment systems. Knowledge of related prescripts. Ensure compliance with educator/public servant prescripts. Labour Relations Act (LRA), 66 of 1995. Employment of Educators Act 76 of 1998. Public Service Act, 1994. South African Schools Act 84 of 1996. Basic Conditions of Employment Act (BCEA) 75 of 1997. Skills: Numeracy, Literacy, Computer Literacy, Language skills, Project Management Accounting Finance and Audit, Legal Administration Other Managerial skills, Leadership skills, Interpersonal skills, Analytical skills Problem solving, Decision Making, Facilitation and Presentation skills Conflict resolution, Organising, Good written and oral communication skills.
DUTIES : Plan, organise, control and monitor the development, establishment and maintenance of the approved organisation structure and staff establishment (including establishment statistics). Plan, organise, control and monitor the PERSAL control and E–recruitment system support service. Plan, organise, control and monitor the recruitment and selection administration service. Plan, organize, control and monitor the E-Recruitment system; Plan, organize, control and monitor the recruitment and selection training programmes; People Management: Manage the human resources of the component to achieve the predetermined performance indicators and service delivery imperatives Manage sound labour relations through, motivated, competent, appreciated and performance orientated staff Financial Management: Plan the component’s budget and manage expenditure, through responsible implementation of policies, practices and decisions in order to achieve component objectives effectively and efficiently.
ENQUIRIES : Ms ML Mocke Tel No: (021) 467 9278
ASSISTANT DIRECTOR: RECRUITMENT AND SELECTION SYSTEMS AND ADMINISTRATION REF NO:182
Directorate: Recruitment and Selection
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : A relevant three-year degree/diploma in Human Resource Management/ Public Management or similar, plus a minimum of at least 5 years relevant experience in Human Resources (preferably in a recruitment and selection environment) and a valid driver’s license .Job summary: to operationalize and coordinate the Recruitment and Selection system, system support and a recruitment training service (including e-recruit technical support helpdesk), and recruitment and selection administration support service. Knowledge: Knowledge of recruitment process. Knowledge of recruitment systems. Knowledge of related prescripts. Ensure compliance with educator/public servant prescripts. Labour Relations Act (LRA), 66 of 1995. Employment of Educators Act 76 of 1998. Public Service Act, 1994. South African Schools Act 84 of 1996. Basic Conditions of Employment Act (BCEA) 75 of 1997. Knowledge of other related legislation: Minimum Requirements for Teacher Education Qualification. Skills: Numerical, Language Proficiency skills. Computer Literate. Project Management; Leadership skills. Interpersonal skills. Analytical skills. Problem solving, |Decision Making. Facilitation and Presentation skills. Conflict resolution, Organising, Good written and oral communication skills, Ability to analyse, conceptualize and interpret policy, PERSAL.
DUTIES : E-Recruitment System: Establish, continuously improve and maintain the E-Recruitment system. Control and maintain e-Recruit system notices and messages and bring important issues to the attention of management. Monitors the effective use of the e-Recruit system. Promotes interaction amongst the e-Recruit system, user support and the department. Responsible for the composition and maintenance of departmental manuals and procedures (training). Advisor for the e-Recruit system in the Department. Implement control and audit measures. Analyse gathered data and present analysis. Recruitment and Selection Administration: Provide a recruitment and selection training service; Establish, continuously improve and maintain the recruitment and selection administration service. Monitor and quality assure the implementation of the: determination of salaries; recognition of experience; evaluation of South African qualifications; evaluation of foreign qualifications; all educator contract appointments; verification of foreigner work permits; and contract appointment of foreign educators and retired educators. Provide management reports when required. Implement and maintain E-recruit help desk function. Provide advice to clients & E-Recruitment users with regards to enquiries. Control a database on types of enquiries dealt with. Analyse and present trend analysis of enquiries. Provide technical support and RS training service. People management: Participation in the recruitment and selection of staff. Motivate, train and guide staff. Manages the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations. Maintain discipline. Guide on policy issues with regard to the functions of the components under his/her command.
ENQUIRIES : Ms ML Mocke Tel No: (021) 467 9278
ASSISTANT DIRECTOR: ESTABLISHMENT CONTROL REF NO: 175
Directorate: Directorate: Recruitment and Selection
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : A relevant three-year degree/diploma in Human Resource Management/ Public Management or similar, plus a minimum of at least 5 years relevant experience in Human Resources and a valid driver’s license. Job Summary: To develop, establish and maintain an establishment administration and control function. Knowledge: Knowledge of recruitment and selection processes. Knowledge of recruitment systems. Knowledge of related prescripts. Ensure compliance with educator/public servant prescripts. Knowledge of the PERSAL system. Knowledge of Staff Establishments. Labour Relations Act (LRA), 66 of 1995. Employment of Educators Act 76 of 1998. Public Service Act, 1994. South African Schools Act 84 of 1996. Basic Conditions of Employment Act (BCEA) 75 of 1997. Knowledge of other related legislation. Skills: Data Management and reporting; Numeracy, Literacy, Language skills, Computer Literacy, Project Management Other Leadership skills, Interpersonal skills, Analytical skills, Problem solving, Decision Making, Facilitation and Presentation skills, Conflict resolution, Organising, Good written and oral communication skills, Ability to analyse, conceptualise and interpret policy, Sound PERSAL system knowledge.
DUTIES : Operationalize and coordinate an establishment administration and control function. Manage the approved establishment of the department. Ensure the creation and abolishment of posts on the approved establishment. Control and monitor use of functions pertaining to establishment control. Develop, analyse and maintain establishment statistics. Manage the reconciliation of organisational structures with Personnel and Salary (PERSAL) system. Check and verify establishment related information. Implement establishment related policies and procedures. Manage the development and implementation of policies and procedures related to establishment administration. Advise and guide management and staff on the interpretation of policies and prescripts. Provide accurate and up-to-date information and reports to relevant stakeholders on establishment matters. Ensure the coordination and compilation of information for top management. Ensure the development and maintenance of establishment databases for the department. Manage the provision of people administrative information (including statutory reporting). Manage responses and provide reports to Auditor General (AG) requests for establishment information. People management. Participation in the recruitment and selection of staff. Motivate, train and guide staff. Manages the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations. Maintain discipline. Advise on policy issues with regard to the functions of the components under his/her command.
ENQUIRIES : Ms ML Mocke Tel No: (021) (021) 467 9278
ASSISTANT DIRECTOR: INSTITUTION-BASED PUBLIC SERVANTS REF NO: 191
Directorate: Directorate: Recruitment and Selection
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : A relevant three-year degree/diploma in Human Resource Management/ Public Management or similar, plus a minimum of at least 5 years relevant experience in Human Resources (preferably in recruitment and selection) and a valid driver’s license. Job summary: to operationalize and facilitate the recruitment and selection process of office and institution-based educators and public servant appointments and to manage the administration thereof. Knowledge: Knowledge of recruitment process. Knowledge of recruitment systems. Knowledge of related prescripts. Ensure compliance with educator/public servant prescripts. Labour Relations Act (LRA), 66 of 1995. Employment of Educators Act 76 of 1998. Public Service Act, 1994. South African Schools Act 84 of 1996. Basic Conditions of Employment Act (BCEA) 75 of 1997. Knowledge of other related legislation. Skills: Numeracy, Literacy, Language skills, Computer Literacy, Project Management Other Leadership skills, Interpersonal skills, Analytical skills, Problem solving, Decision Making, Facilitation and Presentation skills, Conflict resolution, Organising, Good written and oral communication skills, Ability to analyse, conceptualise and interpret policy, PERSAL.
DUTIES : Implement the RS processes of institution-based educators and institution based public servants. Facilitate and execute the compilation of advertisements and correctness thereof. Facilitate the placement of advertisements in applicable media. Coordinate the recruitment process (inclusive of E-Recruitment procedures). Facilitate the selection process, inclusive of interviews and personnel suitability checks in respect of all nominated candidates. Quality assures appointment letters in respect of nominated candidates. Provide a recruitment advisory service. Implement the RS processes of office-based educators and office-based public servants. Facilitate and execute the compilation of advertisements and correctness thereof. Facilitate the placement of advertisements in applicable media. Coordinate the recruitment process (inclusive of E-Recruitment procedures). Facilitate the selection process, inclusive of interviews and personnel suitability checks in respect of all nominated candidates. Quality assures appointment letters in respect of nominated candidates. Provide a recruitment advisory service. Implement capacity building and RS advisory services. Manage and facilitate capacity building information sessions to all directorates and district offices. Ensure the maintenance and update of Recruitment & Selection procedures and manuals. Provide general Recruitment and Selection advisory service. Provide RS information with regards to grievance and dispute processes.
ENQUIRIES : Ms ML Mocke Tel No: (021) 467 9278
ASSISTANT DIRECTOR: OFFICE-BASED EDUCATORS AND PUBLIC SERVANTS REF NO: 184
Directorate: Directorate: Recruitment and Selection
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : A relevant three-year degree/diploma in Human Resource Management/ Public Management or similar, plus a minimum of at least 5 years relevant experience in Human Resources (preferably in recruitment and selection) and a valid driver’s license. Job summary: to operationalise and facilitate the recruitment and selection process of office and institution-based educators and public servant appointments and to manage the administration thereof. Knowledge: Knowledge of recruitment process. Knowledge of recruitment systems. Knowledge of related prescripts. Ensure compliance with educator/public servant prescripts. Labour Relations Act (LRA), 66 of 1995. Employment of Educators Act 76 of 1998. Public Service Act, 1994. South African Schools Act 84 of 1996. Basic Conditions of Employment Act (BCEA) 75 of 1997. Knowledge of other related legislation. Skills: Numeracy, Literacy, Language skills, Computer Literacy, Project Management Other Leadership skills, Interpersonal skills, Analytical skills, Problem solving, Decision Making, Facilitation and Presentation skills, Conflict resolution, Organising, Good written and oral communication skills, Ability to analyse, conceptualise and interpret policy, PERSAL.
DUTIES : Implement the RS processes of institution-based educators and institution based public servants. Facilitate and execute the compilation of advertisements and correctness thereof. Facilitate the placement of advertisements in applicable media. Coordinate the recruitment process (inclusive of E-Recruitment procedures). Facilitate the selection process, inclusive of interviews and personnel suitability checks in respect of all nominated candidates. Quality assures appointment letters in respect of nominated candidates. Provide a recruitment advisory service. Implement the RS processes of office-based educators and office-based public servants. Facilitate and execute the compilation of advertisements and correctness thereof. Facilitate the placement of advertisements in applicable media. Coordinate the recruitment process (inclusive of E-Recruitment procedures). Facilitate the selection process, inclusive of interviews and personnel suitability checks in respect of all nominated candidates. Quality assures appointment letters in respect of nominated candidates. Provide a recruitment advisory service. Implement capacity building and RS advisory services. Manage and facilitate capacity building information sessions to all directorates and district offices. Ensure the maintenance and update of Recruitment & Selection procedures and manuals. Provide general Recruitment and Selection advisory service. Provide RS information with regards to grievance and dispute processes.
ENQUIRIES : Ms ML Mocke Tel No: (021) 467 9278
ASSISTANT DIRECTOR: PEOPLE POLICY AND ANALYTICS REF NO: 176
Directorate: Directorate: Strategic People Management
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : At least a recognised 3-year qualification (NQF 6) in Human Resource Management, Public Management or Industrial Psychology, with at least 3 years relevant experience in a human resources or people management environment. A Valid Code B/EB Drivers Licence. Language proficiency in at least two of the three official languages of the Western Cape. Knowledge: Policy development and implementation; Public Service Act, Regulations and Resolutions, Employment Equity Act, project administration and management, knowledge of the Employment of Educators Act and post structures in the education sector will be an advantage. Skills: Analytical thinking; problem-solving skills; decision making; facilitation and presentation skills; good written and communication skills; ability to interpret prescripts; knowledge of and experience in database management; ability to work under pressure; intermediate/advanced usage of the Microsoft Office suite (Excel, Word and PowerPoint).
DUTIES : Interpret, develop, monitor and maintain HR policy guidelines and circulars. Render an employment equity and transformation service, including secretariat services. Render support and advice on people management data, information, trend analysis and research reports. Administer standardized people management business intelligence systems.
ENQUIRIES : Ms T Florence Tel No: (021) 467 2169
ASSISTANT DIRECTOR: EXAMINATION REGISTRATION REF NO: 186
Directorate: Examinations and Printing Administration
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : An appropriate B degree or equivalent, with a minimum of 3 years relevant supervisory experience in an education environment; Computer literacy (MS Excel and Office, PowerPoint, TEAMS); Valid Code EB driver’s license. Additional Requirements: Knowledge of National Senior Certificate (NSC) and Senior Certificate (SC) examination policies and processes. Knowledge: Advance knowledge of Human Resource management. Knowledge of client care and information management. Working knowledge of examination databases. Knowledge of directives, policies and regulations pertaining to the Senior Certificate (Report 550), Senior Certificate (Amended) and the National Senior Certificate (NSC). Internal and external marketing and communication processes. Information in the WCED domain Electronic information content. Skills: Computer literacy (Ms Word, MS Excel, PowerPoint, TEAMS). Strong leadership skills. Team building and strong inter-personal skills. Excellent writing skills. Excellent report writing skills. Excellent communication skills. Outstanding planning, organizing and people management skills. Ability to analyse, conceptualise and implement policy. Ability to manipulate data and databases. Monitoring, evaluation and reporting
DUTIES : Registration of applicants. Ensure the implementation of all registration processes as per national policy. Manage the registration process of applicants for NSC, SC in line with national admission criteria. Manage the registration processes of examination centres. Ensure accurate registration of applicants and subject details. Ensure the correct placement of registered candidates at examination centres. Ensure the development and updating of all registration platforms i.e. manual or electronic in line with national policy. Monitor and verify the correct and effective registration processes are implemented at education districts across the province. Ensure the implementation of the relevant policy regarding immigrants and applicants with Special Educational Need assessment requirements. Manage the timeous and effective preparation and distribution of registration information, Admission letters and other relevant documentation to schools. Ensure that all relevant examination registration data is correct, and the data is managed effectively. Registration of exam centres and designated examination centres. Ensure that all schools/accredited institutions are registered as examination centres according to the national policy. Monitor the Umalusi accreditation process of all registered Independent schools offering the NSC qualification. Ensure that all independent examination centres complete annual contracts. Determine the need for the establishment of designated centres and accurately place registered candidates at these designated centres in collaboration with Education Districts. Ensure that designated centres are registered on the examination information system. Ensure that all role players e.g. districts, schools and other relevant sections are informed about the number and subject information per examination Centre. Manage the audit of examination centres. Provide training and support to designated centres in the conduct of the examinations. Appointment of Student Examination Assistants (EAs): Preparation and distribution of the advertisement for Examination Assistants. Manage the recruitment, selection and appointment of EAs for two national examinations per annum. Manage all administrative tasks for the recruitment and selection process. Oversee the claims process and timeous payment of all appointed EAs. Appointment of invigilators for the NSC and SC examination: Manage all administrative tasks for the recruitment and selection. Receive and capture nominations for appointments from districts including disclosure contracts. Appointment of Invigilators on the computerized database. Provide data for the training of invigilators. Oversee the claims process and timeous payment of all appointed invigilators. Human Resource Management: Motivate, train and guide staff within the examination registration section, to achieve and maintain excellence in service delivery. Ensure that staff are informed and trained on national policy. Ensure that all staff perform their assigned tasks efficiently. Actively manage the performance and evaluation of staff. Actively manage and promote the maintenance of discipline. Ensure that staff meet non-negotiable deadlines. Effectively manage staff attendance. Planning and Reporting: Provide qualitative annual plan to line manager. Compile individual project management plans. Provide qualitative and quantitative inputs on examination registration processes for reporting to senior management. Compile and submit weekly reports to line manager. Compile PowerPoint presentation inputs when required by senior management.
ENQUIRIES : Ms L Bredenkamp Tel No: (021) 467 2945
ASSISTANT DIRECTOR: FINANCE & SUPPLY CHAIN MANAGEMENT REF NO: 174
District Office: Education District Office Metro Central
SALARY : R444 036 per annum (Level 09)
CENTRE : Maitland
REQUIREMENTS : A relevant three-year National Diploma/ Degree plus a minimum of at least 3 years relevant management experience. Knowledge: Advanced knowledge of Supply Chain Management. Policy Development project co-ordination. National and Provincial instruments and legislation pertaining to Supply Chain Management which include: SASA; PFMA; PPPFA (including regulations) BBBEE, Accounting Officers System treasury instructions. delegations of the Accounting Officer in terms of the PFMA; CPI; SARS; SMME legislation. Departmental policies and procedures. Development of operational plans. Financial systems: LOGIS, BAS, Hardcat, Sourcelink, LR and Public Service Legislation and procedures. Skills: Written and verbal communications. Motivational. Interpretation of prescriptions. Organizational. Planning. liaison. Financial management. Report writing. Data capturing. Analytical thinking. Computer literacy. Numerical skills.
DUTIES : Perform all the managerial tasks with regard to the component Finance & SCM at the district level. Manage policy issues with regard to the functions of the components under his/her command. Communicate on managerial level with regard to the functions of the component. Perform and manage staff who perform the following functions: procurement of furniture and equipment. Payment of leases. Administer Sourcelink. Stock take. Payment of advances. Payment of municipal accounts. Payment of S & T claims. Payment of all district own services.
ENQUIRIES : Ms B Robertson Tel No: (021) 514 6700
ASSISTANT DIRECTOR: SERVICE BENEFITS REF NO: 173 (X2 POSTS)
Directorate: Service Benefits
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : National Diploma or Degree in Human Resources or an equivalent qualification plus a minimum of 3 years relevant experience in Human Resources Administration. Recommendations: Experience in public service and education environment with specific reference to applicable employment and conditions of service legislation; proven communication skills in at least two official languages of the Western Cape Province. Knowledge of: Relevant Education and Public Service Acts, Policy documents, Public Finance Management Act, Education Law and Policy, CORE, Personnel Administration Measures (PAM) & Public Service (PS) Regulations, Collective Agreements, Resolutions and PERSAL. Skills: Managerial, Leadership and Interpersonal skills; Written and Verbal Communication skills; Analytical, Problem Solving, Decision Making, Facilitation and Presentation skills; Conflict Resolution; Organising skills; Demonstrate the ability to use the following IT Software: MS Office Package (MS Word, MS Excel, MS PowerPoint); MS Outlook, Internet.
DUTIES : Exercise managerial functions pertaining to the post, including but not limited to assisting the Deputy Director. Manage and supervise staff members, including but not limited to training, monitoring and evaluation. Manage and supervise general administrative duties with regard to service benefits and conditions of service. Implementation of policies and procedures related to HR Administration. Manage and supervise functions pertaining to leave administration. Manage and supervise the exit management service. Manage and supervise functions pertaining to appointments & salary administration; and Perform more complex work regarding the functions above.
ENQUIRIES : Ms D Pillay Tel No: (021) 467 2477
ASSISTANT DIRECTOR: ASSURANCE REF NO: 171
Directorate: Internal Control
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : Relevant recognised 3-year post matric qualification (Degree/National Diploma in Financial Accounting/ Auditing. Three to five years of relevant work experience in an accounting/internal control/auditing and governance environment. Valid Code B/EB driver’s license with the ability to drive long distances. Knowledge: Competencies (knowledge/skills): Knowledge of Policy Development. Knowledge of Budgeting processes. Knowledge of financial norms and standards and the pre-scripts that governs it. Knowledge of financial systems. Knowledge of accounting, internal control/supply chain management. Knowledge of risk management. Extensive knowledge of Compliance and Financial management including the legislative framework that governs it on financial and non-financial issues. Knowledge of Human Resource Management. The ability to interpret and apply financial policies, procedures, and prescripts. Excellent presentation and report writing skills. Outstanding planning, organisational and people management skills; computer literacy (including MS Word & MS Excel); interpersonal relations; communication, formulation and evaluation skills, ability to handle conflict management; the ability to lead and direct teams, project management; research; problem solving and analytical thinking.
DUTIES : Render an Assurance Service: Monitoring of compliance with regulatory framework: Conduct regular reviews at Departmental components in accordance with a pre-determined program to detect matters of noncompliance. Submit reports on the review finding to relevant managers, including the root causes for non-compliance. Monitor whether identified noncompliance is being addressed by the relevant components. Provide assistance with the development of corrective action plans for the relevant component, where necessary. Monitor implementation of corrective action plans. Co-ordinate financial/non-financial responses for the department in respect on external audits. Maintain financial information and knowledge management. Perform a post compliance function, particularly on financial documentation. Co-ordinate financial/non-financial responses for the department in respect on internal/ external audits including complete follow-ups, liaise with management on audit matters. Maintain financial information and knowledge management by maintaining and updating a shared drive (on the network) of all issued departmental/financial instructions and standard operating procedures. Ensure proper governance: Develop policies, procedures and processes pertaining to internal control. Identify, monitor, and render advice on departmental/financial instructions and standard operating procedures development within other components of the Department. Maintain a database of all issued departmental/financial instructions and standard operating procedures. Liaise with management and advise on policy and procedure trends, perform managerial and supervisory tasks: The management of staff, including training and development, leave management, performance and attendance management.
ENQUIRIES : Ms W Salie Tel No: (021) 467 2680
STATE ACCOUNTANT: INTERNAL CONTROL REF NO: 170
Directorate: Internal Control
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : Relevant recognised 3-year post matric qualification (Degree/National Diploma in Financial Accounting/ Auditing / Supply Chain Management). Three to five years of relevant work experience in an accounting/internal control/auditing and governance environment. Valid Code B/EB driver’s license with the ability to drive long distances. Knowledge: Knowledge of financial norms and standards and the pre-scripts that governs it. Knowledge of financial systems. Knowledge of accounting, internal control/supply chain management. Knowledge of risk management. Extensive knowledge of Compliance and Financial management including the legislative framework that governs it on financial and non-financial issues. Skills: The ability to interpret and apply financial policies, procedures, and prescripts. Excellent presentation and report writing skills. Outstanding planning, organisational skills; computer literacy (including MS Word & MS Excel); interpersonal relations; communication, formulation and evaluation skills, research; problem solving and analytical thinking.
DUTIES : Perform post audits on the departmental payment vouchers (Post-Audit Tool). Engage with SCM Champions and other relevant stakeholders to discuss findings. Report all findings to relevant managers, including the root causes for non-compliance of these findings. Assist with the development of corrective action plans for the relevant directorate or component. Monitor implementation of corrective action plans of various stakeholders. Complete and submit post audit finding register to supervisor within strict deadlines. Perform inspections at schools, districts/directorates where necessary. Submit compliance/inspection reports to supervisor. Co-ordinate financial/non-financial responses for the department in respect on external audits, including follow-ups on corrective action plans with management on audit matters. Ensure the safekeeping of payment batches and all other important documents. Identify, monitor, and render advice on departmental/financial instructions and standard operating procedures development within other components of the Department. Maintain a database of all issued departmental/financial instructions and standard operating procedures. Liaise with management and advise on policy and procedure trends. Analyse trends to identify possible interventions/corrective measures. Facilitate the responses on the latest audit/risk management outcomes.
ENQUIRIES : Ms W Salie Tel No: (021) 467 2680
ASSISTANT DIRECTOR: PEOPLE POLICY AND ANALYTICS REF NO: 176
Directorate: Directorate: Strategic People Management
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : At least a recognised 3-year qualification (NQF 6) in Human Resource Management, Public Management or Industrial Psychology, with at least 3 years relevant experience in a human resources or people management environment. A Valid Code B/EB Drivers Licence. Language proficiency in at least two of the three official languages of the Western Cape. Knowledge: Policy development and implementation; Public Service Act, Regulations and Resolutions, Employment Equity Act, project administration and management, knowledge of the Employment of Educators Act and post structures in the education sector will be an advantage. Skills: Analytical thinking; problem-solving skills; decision making; facilitation and presentation skills; good written and communication skills; ability to interpret prescripts; knowledge of and experience in database management; ability to work under pressure; intermediate/advanced usage of the Microsoft Office suite (Excel, Word and PowerPoint).
DUTIES : Interpret, develop, monitor and maintain HR policy guidelines and circulars. Render an employment equity and transformation service, including secretariat services. Render support and advice on people management data, information, trend analysis and research reports. Administer standardized people management business intelligence systems.
ENQUIRIES : Ms T Florence Tel No: (021) 467 2169
ASSISTANT DIRECTOR: EXAMINATION REGISTRATION REF NO: 186
Directorate: Examinations and Printing Administration
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : An appropriate B degree or equivalent, with a minimum of 3 years relevant supervisory experience in an education environment; Computer literacy (MS Excel and Office, PowerPoint, TEAMS); Valid Code EB driver’s license. Additional Requirements: Knowledge of National Senior Certificate (NSC) and Senior Certificate (SC) examination policies and processes. Knowledge: Advance knowledge of Human Resource management. Knowledge of client care and information management. Working knowledge of examination databases. Knowledge of directives, policies and regulations pertaining to the Senior Certificate (Report 550), Senior Certificate (Amended) and the National Senior Certificate (NSC). Internal and external marketing and communication processes. Information in the WCED domain Electronic information content. Skills: Computer literacy (Ms Word, MS Excel, PowerPoint, TEAMS). Strong leadership skills. Team building and strong inter-personal skills. Excellent writing skills. Excellent report writing skills. Excellent communication skills. Outstanding planning, organizing and people management skills. Ability to analyse, conceptualise and implement policy. Ability to manipulate data and databases. Monitoring, evaluation and reporting
DUTIES : Registration of applicants. Ensure the implementation of all registration processes as per national policy. Manage the registration process of applicants for NSC, SC in line with national admission criteria. Manage the registration processes of examination centres. Ensure accurate registration of applicants and subject details. Ensure the correct placement of registered candidates at examination centres. Ensure the development and updating of all registration platforms i.e. manual or electronic in line with national policy. Monitor and verify the correct and effective registration processes are implemented at education districts across the province. Ensure the implementation of the relevant policy regarding immigrants and applicants with Special Educational Need assessment requirements. Manage the timeous and effective preparation and distribution of registration information, Admission letters and other relevant documentation to schools. Ensure that all relevant examination registration data is correct, and the data is managed effectively. Registration of exam centres and designated examination centres. Ensure that all schools/accredited institutions are registered as examination centres according to the national policy. Monitor the Umalusi accreditation process of all registered Independent schools offering the NSC qualification. Ensure that all independent examination centres complete annual contracts. Determine the need for the establishment of designated centres and accurately place registered candidates at these designated centres in collaboration with Education Districts. Ensure that designated centres are registered on the examination information system. Ensure that all role players e.g. districts, schools and other relevant sections are informed about the number and subject information per examination Centre. Manage the audit of examination centres. Provide training and support to designated centres in the conduct of the examinations. Appointment of Student Examination Assistants (EAs): Preparation and distribution of the advertisement for Examination Assistants. Manage the recruitment, selection and appointment of EAs for two national examinations per annum. Manage all administrative tasks for the recruitment and selection process. Oversee the claims process and timeous payment of all appointed EAs. Appointment of invigilators for the NSC and SC examination: Manage all administrative tasks for the recruitment and selection. Receive and capture nominations for appointments from districts including disclosure contracts. Appointment of Invigilators on the computerized database. Provide data for the training of invigilators. Oversee the claims process and timeous payment of all appointed invigilators. Human Resource Management: Motivate, train and guide staff within the examination registration section, to achieve and maintain excellence in service delivery. Ensure that staff are informed and trained on national policy. Ensure that all staff perform their assigned tasks efficiently. Actively manage the performance and evaluation of staff. Actively manage and promote the maintenance of discipline. Ensure that staff meet non-negotiable deadlines. Effectively manage staff attendance. Planning and Reporting: Provide qualitative annual plan to line manager. Compile individual project management plans. Provide qualitative and quantitative inputs on examination registration processes for reporting to senior management. Compile and submit weekly reports to line manager. Compile PowerPoint presentation inputs when required by senior management.
ENQUIRIES : Ms L Bredenkamp Tel No: (021) 467 2945
ASSISTANT DIRECTOR: FINANCE & SUPPLY CHAIN MANAGEMENT REF NO: 174
District Office: Education District Office Metro Central
SALARY : R444 036 per annum (Level 09)
CENTRE : Maitland
REQUIREMENTS : A relevant three-year National Diploma/ Degree plus a minimum of at least 3 years relevant management experience. Knowledge: Advanced knowledge of Supply Chain Management. Policy Development project co-ordination. National and Provincial instruments and legislation pertaining to Supply Chain Management which include: SASA; PFMA; PPPFA (including regulations) BBBEE, Accounting Officers System treasury instructions. delegations of the Accounting Officer in terms of the PFMA; CPI; SARS; SMME legislation. Departmental policies and procedures. Development of operational plans. Financial systems: LOGIS, BAS, Hardcat, Sourcelink, LR and Public Service Legislation and procedures. Skills: Written and verbal communications. Motivational. Interpretation of prescriptions. Organizational. Planning. liaison. Financial management. Report writing. Data capturing. Analytical thinking. Computer literacy. Numerical skills.
DUTIES : Perform all the managerial tasks with regard to the component Finance & SCM at the district level. Manage policy issues with regard to the functions of the components under his/her command. Communicate on managerial level with regard to the functions of the component. Perform and manage staff who perform the following functions: procurement of furniture and equipment. Payment of leases. Administer Sourcelink. Stock take. Payment of advances. Payment of municipal accounts. Payment of S & T claims. Payment of all district own services.
ENQUIRIES : Ms B Robertson Tel No: (021) 514 6700
ASSISTANT DIRECTOR: SERVICE BENEFITS REF NO: 173 (X2 POSTS)
Directorate: Service Benefits
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : National Diploma or Degree in Human Resources or an equivalent qualification plus a minimum of 3 years relevant experience in Human Resources Administration. Recommendations: Experience in public service and education environment with specific reference to applicable employment and conditions of service legislation; proven communication skills in at least two official languages of the Western Cape Province. Knowledge of: Relevant Education and Public Service Acts, Policy documents, Public Finance Management Act, Education Law and Policy, CORE, Personnel Administration Measures (PAM) & Public Service (PS) Regulations, Collective Agreements, Resolutions and PERSAL. Skills: Managerial, Leadership and Interpersonal skills; Written and Verbal Communication skills; Analytical, Problem Solving, Decision Making, Facilitation and Presentation skills; Conflict Resolution; Organising skills; Demonstrate the ability to use the following IT Software: MS Office Package (MS Word, MS Excel, MS PowerPoint); MS Outlook, Internet.
DUTIES : Exercise managerial functions pertaining to the post, including but not limited to assisting the Deputy Director. Manage and supervise staff members, including but not limited to training, monitoring and evaluation. Manage and supervise general administrative duties with regard to service benefits and conditions of service. Implementation of policies and procedures related to HR Administration. Manage and supervise functions pertaining to leave administration. Manage and supervise the exit management service. Manage and supervise functions pertaining to appointments & salary administration; and Perform more complex work regarding the functions above.
ENQUIRIES : Ms D Pillay Tel No: (021) 467 2477
ASSISTANT DIRECTOR: ASSURANCE REF NO: 171
Directorate: Internal Control
SALARY : R444 036 per annum (Level 09)
CENTRE : Cape Town
REQUIREMENTS : Relevant recognised 3-year post matric qualification (Degree/National Diploma in Financial Accounting/ Auditing. Three to five years of relevant work experience in an accounting/internal control/auditing and governance environment. Valid Code B/EB driver’s license with the ability to drive long distances. Knowledge: Competencies (knowledge/skills): Knowledge of Policy Development. Knowledge of Budgeting processes. Knowledge of financial norms and standards and the pre-scripts that governs it. Knowledge of financial systems. Knowledge of accounting, internal control/supply chain management. Knowledge of risk management. Extensive knowledge of Compliance and Financial management including the legislative framework that governs it on financial and non-financial issues. Knowledge of Human Resource Management. The ability to interpret and apply financial policies, procedures, and prescripts. Excellent presentation and report writing skills. Outstanding planning, organisational and people management skills; computer literacy (including MS Word & MS Excel); interpersonal relations; communication, formulation and evaluation skills, ability to handle conflict management; the ability to lead and direct teams, project management; research; problem solving and analytical thinking.
DUTIES : Render an Assurance Service: Monitoring of compliance with regulatory framework: Conduct regular reviews at Departmental components in accordance with a pre-determined program to detect matters of noncompliance. Submit reports on the review finding to relevant managers, including the root causes for non-compliance. Monitor whether identified noncompliance is being addressed by the relevant components. Provide assistance with the development of corrective action plans for the relevant component, where necessary. Monitor implementation of corrective action plans. Co-ordinate financial/non-financial responses for the department in respect on external audits. Maintain financial information and knowledge management. Perform a post compliance function, particularly on financial documentation. Co-ordinate financial/non-financial responses for the department in respect on internal/ external audits including complete follow-ups, liaise with management on audit matters. Maintain financial information and knowledge management by maintaining and updating a shared drive (on the network) of all issued departmental/financial instructions and standard operating procedures. Ensure proper governance: Develop policies, procedures and processes pertaining to internal control. Identify, monitor, and render advice on departmental/financial instructions and standard operating procedures development within other components of the Department. Maintain a database of all issued departmental/financial instructions and standard operating procedures. Liaise with management and advise on policy and procedure trends, perform managerial and supervisory tasks: The management of staff, including training and development, leave management, performance and attendance management.
ENQUIRIES : Ms W Salie Tel No: (021) 467 2680
STATE ACCOUNTANT: INTERNAL CONTROL REF NO: 170
Directorate: Internal Control
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : Relevant recognised 3-year post matric qualification (Degree/National Diploma in Financial Accounting/ Auditing / Supply Chain Management). Three to five years of relevant work experience in an accounting/internal control/auditing and governance environment. Valid Code B/EB driver’s license with the ability to drive long distances. Knowledge: Knowledge of financial norms and standards and the pre-scripts that governs it. Knowledge of financial systems. Knowledge of accounting, internal control/supply chain management. Knowledge of risk management. Extensive knowledge of Compliance and Financial management including the legislative framework that governs it on financial and non-financial issues. Skills: The ability to interpret and apply financial policies, procedures, and prescripts. Excellent presentation and report writing skills. Outstanding planning, organisational skills; computer literacy (including MS Word & MS Excel); interpersonal relations; communication, formulation and evaluation skills, research; problem solving and analytical thinking.
DUTIES : Perform post audits on the departmental payment vouchers (Post-Audit Tool). Engage with SCM Champions and other relevant stakeholders to discuss findings. Report all findings to relevant managers, including the root causes for non-compliance of these findings. Assist with the development of corrective action plans for the relevant directorate or component. Monitor implementation of corrective action plans of various stakeholders. Complete and submit post audit finding register to supervisor within strict deadlines. Perform inspections at schools, districts/directorates where necessary. Submit compliance/inspection reports to supervisor. Co-ordinate financial/non-financial responses for the department in respect on external audits, including follow-ups on corrective action plans with management on audit matters. Ensure the safekeeping of payment batches and all other important documents. Identify, monitor, and render advice on departmental/financial instructions and standard operating procedures development within other components of the Department. Maintain a database of all issued departmental/financial instructions and standard operating procedures. Liaise with management and advise on policy and procedure trends. Analyse trends to identify possible interventions/corrective measures. Facilitate the responses on the latest audit/risk management outcomes.
ENQUIRIES : Ms W Salie Tel No: (021) 467 2680
STATE ACCOUNTANT: FINANCIAL ACCOUNTING REF NO: 177
Directorate: Financial Accounting
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : A degree (NQF 7) or higher in Accounting; A minimum of three years’ experience in an Accounting and/or auditing environment; A valid (Code B or higher) driver's licence. Knowledge of the financial policies and regulations i.e. Public Financial Management Act (PFMA); the National Treasury Instruction (NTI) and Provincial Treasury Regulation (PTR). Knowledge of financial processes and financial systems (BAS & LOGIS). Good understanding of cashflow and budgets. Knowledge and understanding of financial statements. An understanding of the Standard Chart of Accounts (SCOA). Ability to analyse and interpret data. Knowledge of modern systems of governance and administration. Good computer skills in Excel Good analytical, problem solving and decision-making skills Ability to work under pressure and independently in a fast-paced environment Good accounting, analytical and communication skills (verbal and written). Excellent written and verbal communication skills in at least two of the three official languages of the Western Cape. Planning and organising skills. Conceptual and formulation skills.
DUTIES : Responsible for checking and capturing transactions on Financial Systems Verify and capture payments on payment system/s. Prepare and/or compile payments in preparation for processing of transactions on financial systems Report on expenditure vs budget to supervisor and or other stakeholders. Ensure completeness and timeous approval of invoices on payment systems in line with policies and procedures. Creation, use and maintenance of databases. Preparing/authorising corrective journals. Report regularly to supervisor regarding compliance and assist with the preparation of inputs for the monthly, quarterly, and annual financial reporting. Assist with updating a Financial Commitment Register. Manage enquiries and payment detail from contractors, professional service providers, implementing agents, and management. Providing inputs to Interim Financial Statements/Annual Financial Statements. Ensure compliance in terms of reporting due dates and monitor report schedule including reminding managers/ responsible persons to submit timeously. Manage auditor request and assist in collating responses for the auditor. Ensure effective implementation and monitoring of financial policies and guidelines. Co-ordination and preparation of submissions/presentations to management. General supervision of employees including managing performance, conduct and discipline. Assist with all general and financial administrative tasks.
ENQUIRIES : Ms C Adendorff Tel No: (021) 467 2506
HUMAN RESOURCE PRACTITIONER REF NO: 188 (X2 POSTS)
Directorate: Directorate: Recruitment and Selection
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : A relevant three-year degree/diploma in Human Resource Management/ Public Management or similar, plus a minimum of at least 3 years relevant experience in Human Resources management. Knowledge: Knowledge of recruitment process. Knowledge of recruitment systems. Knowledge of related prescripts. Ensure compliance with educator/public servant prescripts. Labour Relations Act (LRA), 66 of 1995. Employment of Educators Act 76 of 1998. Public Service Act, 1994. South African Schools Act 84 of 1996. Basic Conditions of Employment Act (BCEA) 75 of 1997. Knowledge of other related legislation. Skills: Numeracy Literacy. Language skills. Computer Literacy Other Interpersonal skills. Analytical skills. Problem solving. Decision Making Facilitation and Presentation skills. Conflict resolution. Organising, Good written and oral communication skills. Ability to analyse, conceptualize and interpret policy. PERSAL.
DUTIES : Execute and provide advice on the recruitment processes (inclusive of E-Recruitment procedures). Execute and provide advice on the selection process, inclusive of interviews and personnel suitability checks in respect of all nominated candidates. Draft submissions and appointment letters in respect of nominated candidates. Perform a capacity building and recruitment and selection advisory services. Participation in the recruitment and selection of staff. Motivate, train and guide staff. Manages the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations. Maintain discipline. Guide on policy issues with regard to the functions of the components under his/her command.
ENQUIRIES : Ms ML Mocke Tel No: (021) 467 9278
HUMAN RESOURCE PRACTITIONER: RECRUITMENT AND SELECTION SYSTEMS AND ADMINISTRATION REF NO: 183
Directorate: Directorate: Recruitment and Selection
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : A relevant three-year degree/diploma in Human Resource Management/ Public Management or similar, plus a minimum of at least 3 years relevant experience in Human Resources management. Job Summary: To facilitate and render a recruitment and selection (RS) systems support, training and administration service. Knowledge: Knowledge of recruitment process. Knowledge of recruitment systems. Knowledge of related prescripts. Ensure compliance with educator/public servant prescripts. Labour Relations Act (LRA), 66 of 1995. Employment of Educators Act 76 of 1998. Public Service Act, 1994. South African Schools Act 84 of 1996. Basic Conditions of Employment Act (BCEA) 75 of 1997. Knowledge of other related legislation. Skills: Numeracy Literacy. Language skills. Computer Literacy Other Interpersonal skills. Analytical skills. Problem solving. Decision Making. Facilitation and Presentation skills. Conflict resolution. Organising. Good written and oral communication skills. Ability to analyse, conceptualise and interpret policy.
DUTIES : Provide an E-Recruitment systems support service. Provide assistance, guidance, and administer E-recruit system notices and messages and bring important issues to the attention of management. Monitor the effective use of the E-recruit system. Executes interaction amongst the E-recruit system, user support and the department. Give advice on the administration of the use of e-recruit system in the Department. Support and administer the control and audit measures. Conducts data gathering for analysis purposes. Execute and maintain the E-recruit Help desk function. Support clients and E-Recruitment users with enquiries. Maintain database of types of enquiries dealt with. Conduct training and technical support. Conduct trend analysis of enquiries. Provide a recruitment and selection related administration and training service. Administer the following: the determination of salaries; the recognition of experience; the evaluation of South African qualifications; the evaluation of foreign qualifications; all educator contract appointments; the verification of foreigner work permits; the contract appointment of foreign educators and retired educators; and the transfers applications of both Public Sector and Educators. Develop, maintain and implement departmental manuals and procedures (including training). Facilitate and provide guidance to clients on RS related training interventions. Identify and analyse RS training needs. Design develop and training materials/manuals and procedures. Review training provided by external service providers (PTI, CEI, etc.). Review and update all training materials/manuals and procedures on an ongoing basis. Ensure logistical arrangements in respect of training. Ensure training material is prepared timeously. Check, verify and provide administrative support in terms of training initiatives, submissions, documentation, etc. Administer and maintain training databases. People Management. Participation in the recruitment and selection of staff. Motivate, train and guide staff. Manages the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations: Maintain discipline. Guide on policy issues with regard to the functions of the components under his/her command.
ENQUIRIES : Ms ML Mocke Tel No: (021) 467 9278
HUMAN RESOURCE PRACTITIONER: WORK SKILLS PLAN (WSP) REF NO: 166
Directorate: Directorate: Strategic People Management
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : A recognised 3-year academic qualification (NQF level 7) in Human Resource Management/Development, Industrial Psychology, or Public Administration/Management with a minimum of 3 years’ experience and exposure in a human resource development field. Valid driver’s licence (Code B/EB). Language proficiency in at least two of the three official languages of the Western Cape. Knowledge: Constitution of the RSA; Public Service Act and Public Service Regulations; Skills Development and Skills Development Levies Act; SAQA Act; Employment Equity Act; Basic Conditions of Employment Act; Labour Relations Act and Public Finance Management Act. Skills: Managerial; communication (verbal and written) report, letter and submission writing; data analytics and research; training co-ordination; problem-solving and conflict management; work planning and organising; project management; presentation; finance and procurement ability; excellent use of the MS Office package i.e. MS Excel, Word, PowerPoint, Outlook and Microsoft Teams.
DUTIES : Collate and compile the departmental Work Skills Plan (WSP), Annual Training Report, and Quarterly Monitoring Reports including all other provincial and national Human Resource Development (HRD) plans and reports. Gather and analyze training needs to assist with the department’s annual WSP. Conduct relevant research on intervention topics for the various management categories within the department and provide recommendations to management for training needs identification. Co-ordinate, collect, and analyse the districts and other training programme reports/plans and make recommendations. Assist in facilitating the implementation of relevant HRD strategies of the department/directorate, particularly the Management and Leadership Development strategy, and includes reporting. Assist and facilitate the departmental skills audit. Liaise with relevant stakeholders on training and development interventions for the department. Co-ordinate and facilitate the procurement of training interventions for rollout via supply chain management and adhere to the PFMA, National Treasury Instructions/ regulations, and departmental prescripts. Regularly coordinate training interventions of the directorate’s programmes i.e. Management and Leadership Development, etc., and assist with the management of allocated budgets. Assist with the financial management and monitoring of the department’s 1% skills (WSP) budget and internal programme budget reporting, inclusive of districts and programme budgets. Report, monitor and evaluate on all training interventions implemented and make recommendations where needed. Render an administrative, advisory, and secretariat function for the Skills Development Committees within the Department. Willingness to travel to the various rural and metro district offices relating to WSP matters. Establish and/or maintain relevant training databases and systems, and management of all internal and external stakeholder enquiries. Supervise staff and manage their performance and development accordingly.
ENQUIRIES : Ms Patience Funani Tel No: (021) 467 2243
HUMAN RESOURCE PRACTITIONER: WORKFORCE PLANNING REF NO: 189
Directorate: Strategic People Management
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : At least a recognised 3-year qualification (NQF 6) in Human Resource Management, Public Management or Industrial Psychology, with at least 3 years’ relevant experience in a people management environment. A valid Code B/EB drivers ' license. Language proficiency in at least two of the three official languages of the Western Cape. Knowledge: Knowledge of post provisioning and workforce planning related processes and systems; Public Service Act, Public Service Regulations, Employment Equity Act, project administration and management, labour relations framework, knowledge of the Employment of Educators Act, South African Schools Act and post structures in the education sector will be an advantage. Skills: Data analytics, analytical thinking; problem-solving skills; decision making; facilitation and presentation skills; good written and communication skills; ability to interpret prescripts; knowledge of and experience in database management; ability to work under pressure; intermediate/advanced use of the Microsoft Office suite (Excel, Word and PowerPoint)
DUTIES : Administer the basket of posts, data analyses and reporting. Coordinate and report on the Human Resource plans, Human Resource planning intervention and implementation reports. Coordinate and maintain norms and standards. Administer requests for Organisation Development (OD) investigations and Job Evaluation (JE). Additional Duties: The candidate will be responsible for post provisioning, coordination of workforce planning service including data analytics and reporting.
ENQUIRIES : Ms F Njingana Tel No: (021) 467 2288
HUMAN RESOURCE PRACTITIONER: PERFORMANCE AND ETHICS ADMINISTRATION REF NO: 164 (X2 POSTS)
Directorate: Strategic People Management
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : At least a recognized 3-year qualification which can be in Human Resource Management, Public Management or Industrial Psychology, with at least 3-year experience in human resources or performance management; Language proficiency in at least two of the three official languages of the Western Cape. A Valid Code B/EB drivers Licence. Knowledge: Knowledge of performance management and rewards systems; Knowledge of People Management processes; Labour Relations; Financial Management; Project Administration; RWOPS and Financial Disclosures. Skills: Analytical thinking; Organising and planning; Report writing; Good written and verbal communication; Decision making; Facilitation and presentation skills; Ability to interpret prescripts; Conflict management; Knowledge of and experience in database management; Aspects of project management; Ability to use the IT software package (Excel intermediate to Advance); Electronic email; Internet and Intranet.
DUTIES : Administer the individual reward systems processes (inclusive of OSDs) repay progression, grade progression and performance bonuses. Provide support to line managers and employees on the compilation of performance agreements (Public Service Act) on PERMIS. Participate in and administer the performance assessment processes. Provide administrative support throughout the probation processes. Administer compliance with Ethics frameworks, including RWOPS and e-Disclosures. Additional Duties: The candidate will be responsible to provide guidance on the administration of performance compliance processes applicable, guide managers and officials in the performance management process and provide guidance to an online performance recording system. Administer performance moderation processes. Guide relevant officials to complete financial disclosures. Guide on and process applications for Remunerative Work Outside the Public Service (RWOPS). Administer the pay and grade progression processes applicable. Provide relevant training where applicable.
ENQUIRIES : Mr M Jackson Tel No: (021) 467 2469
STATE ACCOUNTANT: FINANCIAL ACCOUNTING REF NO: 177
Directorate: Financial Accounting
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : A degree (NQF 7) or higher in Accounting; A minimum of three years’ experience in an Accounting and/or auditing environment; A valid (Code B or higher) driver's licence. Knowledge of the financial policies and regulations i.e. Public Financial Management Act (PFMA); the National Treasury Instruction (NTI) and Provincial Treasury Regulation (PTR). Knowledge of financial processes and financial systems (BAS & LOGIS). Good understanding of cashflow and budgets. Knowledge and understanding of financial statements. An understanding of the Standard Chart of Accounts (SCOA). Ability to analyse and interpret data. Knowledge of modern systems of governance and administration. Good computer skills in Excel Good analytical, problem solving and decision-making skills Ability to work under pressure and independently in a fast-paced environment Good accounting, analytical and communication skills (verbal and written). Excellent written and verbal communication skills in at least two of the three official languages of the Western Cape. Planning and organising skills. Conceptual and formulation skills.
DUTIES : Responsible for checking and capturing transactions on Financial Systems Verify and capture payments on payment system/s. Prepare and/or compile payments in preparation for processing of transactions on financial systems Report on expenditure vs budget to supervisor and or other stakeholders. Ensure completeness and timeous approval of invoices on payment systems in line with policies and procedures. Creation, use and maintenance of databases. Preparing/authorising corrective journals. Report regularly to supervisor regarding compliance and assist with the preparation of inputs for the monthly, quarterly, and annual financial reporting. Assist with updating a Financial Commitment Register. Manage enquiries and payment detail from contractors, professional service providers, implementing agents, and management. Providing inputs to Interim Financial Statements/Annual Financial Statements. Ensure compliance in terms of reporting due dates and monitor report schedule including reminding managers/ responsible persons to submit timeously. Manage auditor request and assist in collating responses for the auditor. Ensure effective implementation and monitoring of financial policies and guidelines. Co-ordination and preparation of submissions/presentations to management. General supervision of employees including managing performance, conduct and discipline. Assist with all general and financial administrative tasks.
ENQUIRIES : Ms C Adendorff Tel No: (021) 467 2506
HUMAN RESOURCE PRACTITIONER REF NO: 188 (X2 POSTS)
Directorate: Directorate: Recruitment and Selection
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : A relevant three-year degree/diploma in Human Resource Management/ Public Management or similar, plus a minimum of at least 3 years relevant experience in Human Resources management. Knowledge: Knowledge of recruitment process. Knowledge of recruitment systems. Knowledge of related prescripts. Ensure compliance with educator/public servant prescripts. Labour Relations Act (LRA), 66 of 1995. Employment of Educators Act 76 of 1998. Public Service Act, 1994. South African Schools Act 84 of 1996. Basic Conditions of Employment Act (BCEA) 75 of 1997. Knowledge of other related legislation. Skills: Numeracy Literacy. Language skills. Computer Literacy Other Interpersonal skills. Analytical skills. Problem solving. Decision Making Facilitation and Presentation skills. Conflict resolution. Organising, Good written and oral communication skills. Ability to analyse, conceptualize and interpret policy. PERSAL.
DUTIES : Execute and provide advice on the recruitment processes (inclusive of E-Recruitment procedures). Execute and provide advice on the selection process, inclusive of interviews and personnel suitability checks in respect of all nominated candidates. Draft submissions and appointment letters in respect of nominated candidates. Perform a capacity building and recruitment and selection advisory services. Participation in the recruitment and selection of staff. Motivate, train and guide staff. Manages the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations. Maintain discipline. Guide on policy issues with regard to the functions of the components under his/her command.
ENQUIRIES : Ms ML Mocke Tel No: (021) 467 9278
HUMAN RESOURCE PRACTITIONER: RECRUITMENT AND SELECTION SYSTEMS AND ADMINISTRATION REF NO: 183
Directorate: Directorate: Recruitment and Selection
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : A relevant three-year degree/diploma in Human Resource Management/ Public Management or similar, plus a minimum of at least 3 years relevant experience in Human Resources management. Job Summary: To facilitate and render a recruitment and selection (RS) systems support, training and administration service. Knowledge: Knowledge of recruitment process. Knowledge of recruitment systems. Knowledge of related prescripts. Ensure compliance with educator/public servant prescripts. Labour Relations Act (LRA), 66 of 1995. Employment of Educators Act 76 of 1998. Public Service Act, 1994. South African Schools Act 84 of 1996. Basic Conditions of Employment Act (BCEA) 75 of 1997. Knowledge of other related legislation. Skills: Numeracy Literacy. Language skills. Computer Literacy Other Interpersonal skills. Analytical skills. Problem solving. Decision Making. Facilitation and Presentation skills. Conflict resolution. Organising. Good written and oral communication skills. Ability to analyse, conceptualise and interpret policy.
DUTIES : Provide an E-Recruitment systems support service. Provide assistance, guidance, and administer E-recruit system notices and messages and bring important issues to the attention of management. Monitor the effective use of the E-recruit system. Executes interaction amongst the E-recruit system, user support and the department. Give advice on the administration of the use of e-recruit system in the Department. Support and administer the control and audit measures. Conducts data gathering for analysis purposes. Execute and maintain the E-recruit Help desk function. Support clients and E-Recruitment users with enquiries. Maintain database of types of enquiries dealt with. Conduct training and technical support. Conduct trend analysis of enquiries. Provide a recruitment and selection related administration and training service. Administer the following: the determination of salaries; the recognition of experience; the evaluation of South African qualifications; the evaluation of foreign qualifications; all educator contract appointments; the verification of foreigner work permits; the contract appointment of foreign educators and retired educators; and the transfers applications of both Public Sector and Educators. Develop, maintain and implement departmental manuals and procedures (including training). Facilitate and provide guidance to clients on RS related training interventions. Identify and analyse RS training needs. Design develop and training materials/manuals and procedures. Review training provided by external service providers (PTI, CEI, etc.). Review and update all training materials/manuals and procedures on an ongoing basis. Ensure logistical arrangements in respect of training. Ensure training material is prepared timeously. Check, verify and provide administrative support in terms of training initiatives, submissions, documentation, etc. Administer and maintain training databases. People Management. Participation in the recruitment and selection of staff. Motivate, train and guide staff. Manages the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations: Maintain discipline. Guide on policy issues with regard to the functions of the components under his/her command.
ENQUIRIES : Ms ML Mocke Tel No: (021) 467 9278
HUMAN RESOURCE PRACTITIONER: WORK SKILLS PLAN (WSP) REF NO: 166
Directorate: Directorate: Strategic People Management
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : A recognised 3-year academic qualification (NQF level 7) in Human Resource Management/Development, Industrial Psychology, or Public Administration/Management with a minimum of 3 years’ experience and exposure in a human resource development field. Valid driver’s licence (Code B/EB). Language proficiency in at least two of the three official languages of the Western Cape. Knowledge: Constitution of the RSA; Public Service Act and Public Service Regulations; Skills Development and Skills Development Levies Act; SAQA Act; Employment Equity Act; Basic Conditions of Employment Act; Labour Relations Act and Public Finance Management Act. Skills: Managerial; communication (verbal and written) report, letter and submission writing; data analytics and research; training co-ordination; problem-solving and conflict management; work planning and organising; project management; presentation; finance and procurement ability; excellent use of the MS Office package i.e. MS Excel, Word, PowerPoint, Outlook and Microsoft Teams.
DUTIES : Collate and compile the departmental Work Skills Plan (WSP), Annual Training Report, and Quarterly Monitoring Reports including all other provincial and national Human Resource Development (HRD) plans and reports. Gather and analyze training needs to assist with the department’s annual WSP. Conduct relevant research on intervention topics for the various management categories within the department and provide recommendations to management for training needs identification. Co-ordinate, collect, and analyse the districts and other training programme reports/plans and make recommendations. Assist in facilitating the implementation of relevant HRD strategies of the department/directorate, particularly the Management and Leadership Development strategy, and includes reporting. Assist and facilitate the departmental skills audit. Liaise with relevant stakeholders on training and development interventions for the department. Co-ordinate and facilitate the procurement of training interventions for rollout via supply chain management and adhere to the PFMA, National Treasury Instructions/ regulations, and departmental prescripts. Regularly coordinate training interventions of the directorate’s programmes i.e. Management and Leadership Development, etc., and assist with the management of allocated budgets. Assist with the financial management and monitoring of the department’s 1% skills (WSP) budget and internal programme budget reporting, inclusive of districts and programme budgets. Report, monitor and evaluate on all training interventions implemented and make recommendations where needed. Render an administrative, advisory, and secretariat function for the Skills Development Committees within the Department. Willingness to travel to the various rural and metro district offices relating to WSP matters. Establish and/or maintain relevant training databases and systems, and management of all internal and external stakeholder enquiries. Supervise staff and manage their performance and development accordingly.
ENQUIRIES : Ms Patience Funani Tel No: (021) 467 2243
HUMAN RESOURCE PRACTITIONER: WORKFORCE PLANNING REF NO: 189
Directorate: Strategic People Management
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : At least a recognised 3-year qualification (NQF 6) in Human Resource Management, Public Management or Industrial Psychology, with at least 3 years’ relevant experience in a people management environment. A valid Code B/EB drivers ' license. Language proficiency in at least two of the three official languages of the Western Cape. Knowledge: Knowledge of post provisioning and workforce planning related processes and systems; Public Service Act, Public Service Regulations, Employment Equity Act, project administration and management, labour relations framework, knowledge of the Employment of Educators Act, South African Schools Act and post structures in the education sector will be an advantage. Skills: Data analytics, analytical thinking; problem-solving skills; decision making; facilitation and presentation skills; good written and communication skills; ability to interpret prescripts; knowledge of and experience in database management; ability to work under pressure; intermediate/advanced use of the Microsoft Office suite (Excel, Word and PowerPoint)
DUTIES : Administer the basket of posts, data analyses and reporting. Coordinate and report on the Human Resource plans, Human Resource planning intervention and implementation reports. Coordinate and maintain norms and standards. Administer requests for Organisation Development (OD) investigations and Job Evaluation (JE). Additional Duties: The candidate will be responsible for post provisioning, coordination of workforce planning service including data analytics and reporting.
ENQUIRIES : Ms F Njingana Tel No: (021) 467 2288
HUMAN RESOURCE PRACTITIONER: PERFORMANCE AND ETHICS ADMINISTRATION REF NO: 164 (X2 POSTS)
Directorate: Strategic People Management
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : At least a recognized 3-year qualification which can be in Human Resource Management, Public Management or Industrial Psychology, with at least 3-year experience in human resources or performance management; Language proficiency in at least two of the three official languages of the Western Cape. A Valid Code B/EB drivers Licence. Knowledge: Knowledge of performance management and rewards systems; Knowledge of People Management processes; Labour Relations; Financial Management; Project Administration; RWOPS and Financial Disclosures. Skills: Analytical thinking; Organising and planning; Report writing; Good written and verbal communication; Decision making; Facilitation and presentation skills; Ability to interpret prescripts; Conflict management; Knowledge of and experience in database management; Aspects of project management; Ability to use the IT software package (Excel intermediate to Advance); Electronic email; Internet and Intranet.
DUTIES : Administer the individual reward systems processes (inclusive of OSDs) repay progression, grade progression and performance bonuses. Provide support to line managers and employees on the compilation of performance agreements (Public Service Act) on PERMIS. Participate in and administer the performance assessment processes. Provide administrative support throughout the probation processes. Administer compliance with Ethics frameworks, including RWOPS and e-Disclosures. Additional Duties: The candidate will be responsible to provide guidance on the administration of performance compliance processes applicable, guide managers and officials in the performance management process and provide guidance to an online performance recording system. Administer performance moderation processes. Guide relevant officials to complete financial disclosures. Guide on and process applications for Remunerative Work Outside the Public Service (RWOPS). Administer the pay and grade progression processes applicable. Provide relevant training where applicable.
ENQUIRIES : Mr M Jackson Tel No: (021) 467 2469
LANGUAGE PRACTITIONER: ISIXHOSA LANGUAGE PRACTITIONER REF NO: 178
Directorate: Directorate: Communication
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : A recognised three-year qualification in communication and translation studies, linguistics or related studies which must include Xhosa at 3rd year tertiary level. At least 3 years’ experience in editing and translation of documents. Additional Requirements: Knowledge of translation memory software; Ability to translate from Xhosa to English. Knowledge: Knowledge of communication policy and strategies; excellent verbal and written communication skills in Xhosa and a high level of competence in English; ability to communicate on a personal level; Service orientated Skills: Computer skills in Microsoft Word and use of email; The ability to work under pressure; The ability to work both independently and as part of a team; honesty and a high sense of responsibility.
DUTIES : Translate official circulars, minutes, notices, correspondence and media releases from English to Xhosa. Edit Xhosa documents and correspondence. Provide a language advisory service to departmental employees. Develop and record terminology. Compile and maintain databases relating to language matters. Participate in the Language/Terminology Development Forum to develop proposed standardised terms.
ENQUIRIES : Ms M Merton Tel No: (021) 467 2707
SCHOOL ENRICHMENT OFFICER REF NO: 194
District Office: Education District Office Metro East
SALARY : R376 413 per annum (Level 08)
CENTRE : Cape Town
REQUIREMENTS : 3 year post matric qualification or degree plus 2 years relevant administrative experience (preferably in sport, culture or teaching environment). A Valid Code B or higher drivers Licence. Knowledge: Knowledge of the relevant education policies and procedures; Knowledge of SCM processes and procedures; Knowledge of Public Financial Management (PFMA); Knowledge of Information Management Systems; Knowledge of relevant Sport and Recreation Policies, regulations and procedures; Knowledge of filing and recordkeeping. Skills: Written and verbal communication (2 official languages of the Western Cape); Project planning; Organising; Financial administration; Computer literacy; Recordkeeping; Interpersonal; Report writing; Facilitation and presentation; Analytical.
DUTIES : Monitoring the implementation of School Enrichment (SE) Policies. Encouraging learner participation in sports by ensuring Public Schools participate in intra and inter school enrichment activities. Ensuring that Public Ordinary Schools and Public Special Schools promote social inclusion and cultural diversity (music, dance, drama, sport and visual arts) through school enrichment programmes. Collect, analyse, compile and update data on all sport and recreational activities. Provide administrative and technical support with regard to sport and recreation facilities and infrastructure. Procure and ensure delivery of equipment to identified schools. Administer the system for storage, maintenance, issue and return of sport and physical recreation equipment. Examine, compile and monitor transfer payments of funded projects.
ENQUIRIES : Ms L Diamond Tel No: (021) 900 7006
ADMINISTRATION OFFICER: DISTRIBUTION & SCRIPT CONTROL REF NO: 187 (X4 POSTS)
Directorate: Examinations and Printing Administration
SALARY : R308 154 per annum (Level 07)
CENTRE : Cape Town
REQUIREMENTS : An appropriate degree/diploma with 3 years relevant experience in an administrative, school or logistics environment OR a matric qualification with at least 5 years relevant experience in an administrative, school or logistics environment; and proven computer literacy. Valid Driver’s license. Additional Requirements: Knowledge of National Senior Certificate (NSC) and Senior Certificate (SC) examination policies and processes. Job Summary: Render an efficient and effective process in respect of the packing and distribution of question papers and examination stationery, the collection and processing of answer scripts for marking and the control of scripts during and after the marking process. Knowledge: Working knowledge of exam related computerized system. Knowledge of directives, norms and standards, policies and regulations pertaining to the dispatching of national question papers and the management of answer books. Knowledge of the logistics of packing, distribution and archiving. Knowledge of exam directives and strong room policy. Knowledge of client care and information management. Internal and external marketing and communication processes. Functions, programmes and projects of the WCED. Information in the WCED domain. Electronic information content. Skills: Ability to analyse and problem solve. Ability to build sustainable relationships and trust with clients. Follow communication procedures, guidelines and policies. Excellent communication and writing skills. Conflict resolution and interpersonal skills. Good verbal and non-verbal communication skills, Computer literacy skills (MS Word, MS Excel).
DUTIES : Administer and coordinate the packing and distribution of question papers, examination stationery and marksheets. Administer and coordinate the collection, processing and packing of answer scripts, unused answer books during the examination writing and marking processes. Administer all processes for the procurement and stock control of consumables, stationery and equipment required for the packing and distribution of exam materials. Administer the stocktaking of the stationery and equipment needed for the packing of question papers and answer scripts. Preparing the documents for the procurement of various bulk stationery and equipment. Prepare memoranda and submissions for the approval of funds for the procurement of requisite equipment and bulk stationery. Administer and record regular stock counts for quarterly reporting. Administration and Reporting. Draft Examination correspondence with regards to the distribution and safekeeping of the question papers, answer books and stationery. Compile detailed management plan for the packing and distribution process, for the training of principals and invigilators and the logistical arrangements for the marking of scripts. Report on question paper irregularity. Deal with enquiries pertaining to question papers and exam stationery. Liaise with external role players/ service providers. Compile weekly progress reports. Supervision of administrative staff and examination assistants. Oversee the supervision, guidance and discipline of staff. Compile motivation for the recruitment and selection of adhoc support staff. Attend to grievances and misconduct cases of staff (disciplinary steps). Oversee the attendance, leave management and assignment of staff and Examination Assistants.
ENQUIRIES : Ms L Bredenkamp Tel No: (021) 467 2945
ADMINISTRATION OFFICER: EXAMINATION REGISTRATION REF NO: 190 (X3 POSTS)
Directorate: Examinations and Printing Administration
SALARY : R308 154 per annum (Level 07)
CENTRE : Cape Town
REQUIREMENTS : An appropriate degree/diploma with 3 years relevant experience in an examinations or education environment OR a matric qualification with at least 5 years relevant experience in an examinations or education environment; valid EB driver’s license. Additional Requirements: Knowledge of National Senior Certificate (NSC) and Senior Certificate (SC) examination policies and processes. Knowledge: Working knowledge of exam mainframe and exam databases. Knowledge of directives, policies and regulations pertaining to the Senior Certificate (Report 550), Senior Certificate (Amended) and the National Senior Certificate (NSC). Knowledge of client care and information management. Internal and external marketing and communication processes. Functions, programmes and projects of the WCED. Electronic information content. Advanced Communication skills. Analysing of statistics. Skills: Proven Computer literacy (Ms Word, MS Excel). Excellent communication skills. Ability to work in a methodical, organized way. Familiarity with examination computer systems. Project management. Excellent writing skills. Willing and able to drive a government vehicle when necessary. Ability to handle and resolve conflict situations.
DUTIES : Registration of candidates for the NSC and SC Examinations. Execute the registration application process for candidates. Verification of candidates captured information. Verification of online SC applications. Verification of candidate subject and personal registration information. Supervise the dispatch of schedule of entries, examination labels and admission letters. Ensure adherence to the Policy and Regulations for the Conduct, Administration and Management of the NSC examination. Administer the process for the approval of concessions for immigrant status, and special educational needs and the alternative arrangements and assessments required. Registration of examination centres and designated centres. Administer and coordinate process of verifying the registration and accreditation of all schools and accredited institutions in line with National Policy. Administer and coordinate the identification, establishment and audit of designated examination centres. Oversee the completion of the audit of examination centres by schools identified as exam centres. Appointment of Invigilators for the NSC and SC Examinations Execute all administrative tasks for the recruitment and selection of Invigilators. Receive and capture nominations for appointment of community invigilators from districts including disclosure contracts. Execute the appointment of Invigilators on the computerized database. Collate the invigilator data for the training of invigilators. Execute the claims process and timeous payment of all appointed invigilators. Appointment of student Examination Assistants (EAs) for Marking Centres. Execute all administrative tasks for the recruitment and selection of Examination Assistants (EAs). Receive and capture application forms and verify the supporting documents for the appointment of the EAs. Execute the appointment of the EAs on the computerised database. Collate the EA appointment data for their allocation to tasks at the marking Centre. Prepare the registers and identification cards for the EAs for the marking centres. Execute the claims process and timeous payment of all appointed EAs. 5. Supervision of Staff. Oversee the supervision, guidance and discipline of staff. Attend to grievances and misconduct cases involving junior staff. Oversee the attendance and leave management of staff and Interns. Assist in the planning of projects and training of personnel in the component 6. Administration and Reporting. Compile detailed management plans for various projects managed by the examination registration component. Draft correspondence with regards to examination registration processes for clients and role-players. Draft submissions for senior managers approval. Deal with exam related result queries. Report weekly on progress towards specific project milestones. Provide stats and inputs to the line managers on applications received and processed.
ENQUIRIES : Ms L Bredenkamp Tel No: (021) 467 2945
ADMIN OFFICER: ADMIN SUPPORT OFFICER REF NO: 169
Directorate: Early Child Development
SALARY : R308 154 per annum (Level 07)
CENTRE : Cape Town
REQUIREMENTS : Certificate/Diploma/NQF level 5 (1-2 years post-school qualification and 3-5 years relevant experience. Competency in at least two official languages dominant in the Western Cape Province. A valid code 08 Drivers licence. Job Summary: To administer the office of the Early Childhood Development and provide support to the unit. Knowledge: Knowledge of provincial and national strategies to address Sector Development Micro Economic Development Strategy Advanced knowledge of relevant software packages & sound application of relevant computer programmes. Knowledge on the relevant legislation/ policies/ prescripts and procedures. Basic financial administration Skills: Draft documentation like submissions, letters, etc. Sound organising, planning and time management skills (for example workshops, conferences, events). Diary management, travel itineraries, document flow in the office. Properly record minutes and decisions at meetings Run and maintain a record management system Communicate effectively (written and verbally) Procure goods and services Work under pressure Make sound judgments Do basic research Analyse documents and situations Ability to access research sources Function as a team member.
DUTIES : Render line administrative support services. Assist management support staff in all administrative duties. Develop and maintain processes and systems that will contribute towards improving efficiency in the office. Oversee and provide effective guidance and advice on the flow of information and documents, to and from the component. Prepare documentation and verify responses and information received from internal and external stakeholders. Obtain inputs, collate and compile reports pertaining to the component and advise/ sensitise the office, e.g.: (i) Progress reports (ii) Monthly reports (iii) Management reports Assist with monitoring and evaluating the performance of the component on an ongoing basis against predetermined objectives. Ensure that effective records are kept of the activities and resources of the component. Assist with the planning and execution of workshops, large meetings, conferences as and when they occur. Co-ordinate activities and maintain the relevant systems Update and maintain the systems for projects (Biz project and APAS). provide support to conduct basic research on providers and compile comprehensive documents (not linked to specific line function) for the component with regard to issues linked to provider information. Compile memoranda and reports on validity and relevance of data received from project stakeholders. Coordinate project development queries, and related parliamentary/ ministerial enquiries. Analyse reports and make notes and/or recommendations with regard to projects implemented by the unit. Provide support to the component for supply chain management Coordinate evidence/ supporting documents for the unit. Manage and maintain an effective filing system. Screen documents to determine actions/information/documents required for meetings. Collect and compile information on project with regard to issues that needs to be discussed at meetings. Render secretariat services: Arrange for the placement of project related items on the agenda of meetings chaired by the component head and ensure circulation of accompanying memoranda. Manage the procurement of standard items: like stationary, refreshments etc. for the component. In terms of the project-related activities, obtain the necessary signatures on documents e.g. procurement advice. Keep record of all procurement activities. Render advice and liaise w.r.t administrative matters. Study the relevant Public Services and Departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. Remain abreast with project procedures and processes that apply to the component. Advise relevant stakeholders on Departmental prescripts and policies regarding own KRAs.
ENQUIRIES : Ms R Leukes Tel No: (021) 467 2584
HUMAN RESOURCES OFFICER: SERVICE BENEFITS REF NO: 179
Directorate: Service Benefits
SALARY : R308 154 per annum (Level 07)
CENTRE : Cape Town
REQUIREMENTS : An appropriate National Diploma or Degree in Human Resources plus 3 years relevant experience in Human Resources or Senior Certificate with a minimum of at least 6 years relevant experience. Knowledge: Knowledge of relevant Education and Public Service Acts, Regulations; Policy documents; Public Finance Management Act; Education Law and Policy; Disciplinary Codes and Procedures; CORE & Compensation Management, Collective Agreements, SPMDS and PERSAL. Skills: Interpersonal, Problem Solving and Organising skills; Decision Making and Conflict Resolution skills; Written and Oral Communication skills; Demonstrate the ability to use the following IT Software: MS Office Package (MS Word, Excel, PowerPoint); MS Outlook and PERSAL. Communication skills in at least two official languages of the Western Cape Province.
DUTIES : Render line administrative support services. Assist management support staff in all administrative duties. Develop and maintain processes and systems that will contribute towards improving efficiency in the office. Oversee and provide effective guidance and advice on the flow of information and documents, to and from the component. Prepare documentation and verify responses and information received from internal and external stakeholders. Obtain inputs, collate and compile reports pertaining to the component and advise/ sensitise the office, e.g.: (i) Progress reports (ii) Monthly reports (iii) Management reports Assist with monitoring and evaluating the performance of the component on an ongoing basis against predetermined objectives. Ensure that effective records are kept of the activities and resources of the component. Assist with the planning and execution of workshops, large meetings, conferences as and when they occur. Co-ordinate activities and maintain the relevant systems Update and maintain the systems for projects (Biz project and APAS). provide support to conduct basic research on providers and compile comprehensive documents (not linked to specific line function) for the component with regard to issues linked to provider information. Compile memoranda and reports on validity and relevance of data received from project stakeholders. Coordinate project development queries, and related parliamentary/ ministerial enquiries. Analyse reports and make notes and/or recommendations with regard to projects implemented by the unit. Provide support to the component for supply chain management Coordinate evidence/ supporting documents for the unit. Manage and maintain an effective filing system. Screen documents to determine actions/information/documents required for meetings. Collect and compile information on project with regard to issues that needs to be discussed at meetings. Render secretariat services: Arrange for the placement of project related items on the agenda of meetings chaired by the component head and ensure circulation of accompanying memoranda. Manage the procurement of standard items: like stationary, refreshments etc. for the component. In terms of the project-related activities, obtain the necessary signatures on documents e.g. procurement advice. Keep record of all procurement activities. Render advice and liaise w.r.t administrative matters. Study the relevant Public Services and Departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. Remain abreast with project procedures and processes that apply to the component. Advise relevant stakeholders on Departmental prescripts and policies regarding own KRAs.
ENQUIRIES : Ms D Pillay Tel No: (021) 467 2477
ACCOUNTING CLERK: THREE POSTS REF NO: 185
Directorate: Financial Accounting
SALARY : R216 417 per annum (Level 05)
CENTRE : Cape Town
REQUIREMENTS : Grade 12 (or equivalent qualification) with Mathematics and/or Accounting as subjects passed. Minimum of 1 years’ experience in Finance environment or as per key performance areas of the post. Valid (Code B/EB) driver’s license. Recommendation: Post matric qualification with an accounting major (Financial Accounting, Taxation, Auditing or Management Accounting) will be an advantage. Willingness to work overtime when required. Knowledge: Knowledge of financial accounting processes and financial systems (BAS & LOGIS). Knowledge of modern systems of governance and administration. Knowledge of cashflow and budgets. Understanding of financial statements. Be a team player as well as work independently. Good accounting and analytical skills. An understanding of the Standard Chart of Accounts (SCOA). Good numerical skills. Intermediate computer literacy in Microsoft Office applications (Word, Excel and PowerPoint). Excellent written and verbal communication skills in at least two of the three official languages of the Western Cape. Good interpersonal skills. Basic problem-solving skills. Illustrate a positive attitude. Planning and organizing skills. Knowledge of the Public Financial Management Act (PFMA). Knowledge of the National Treasury Instruction (NTI) and Provincial Treasury Regulation (PTR). Skills: Good numerical skills. Intermediate computer literacy in Microsoft Office applications (Word, Excel and PowerPoint). Excellent written and verbal communication skills in at least two of the three official languages of the Western Cape. Good interpersonal skills. Basic problem-solving skills. Illustrate a positive attitude.
DUTIES : Responsible for checking and capturing transactions on Financial Systems. Prepare and/or compile payments in preparation for processing of transactions on financial systems. Prepare manual payments and journals and verify and capture in a financial system. Report regularly to supervisor regarding compliance and assist with the preparation of inputs for the monthly and quarterly reporting. Creation use and/or maintenance of databases (Excel and other formats). Filing and safekeeping of documentation in accordance with prescripts and assist with the disposal of obsolete records according to the National Archives Act, including the retrieval of documentation.
ENQUIRIES : Ms C Adendorff Tel No: (021) 467 2506
HUMAN RESOURCE CLERK REF NO: 192 (X8 POSTS)
Directorate: Directorate: Recruitment and Selection
SALARY : R216 417 per annum (Level 05)
CENTRE : Cape Town
REQUIREMENTS : Senior Certificate. Skills: Demonstrate the ability to use the following IT Software: MS Office Package (MS Word, Excel, PowerPoint); Electronic E-mail system.
DUTIES : The main objectives of this post (which are all related to Recruitment and Selection) are: Ensure the daily updating of databases. Assist with the secretariat function during selection interviews. Draft submission for the filling of posts. Ensure verification of all qualifications and regular updating of new information on the electronic system. Liaise with other directorates and departments on a regular basis. File management. Provide progress reports in respect of compliance. Perform logistical duties and arrangements relating to interviews and other support services, where applicable; general office administration duties, for example, photocopying, faxing, opening new files, delivery of sensitive documents etc.
ENQUIRIES : Ms ML Mocke Tel No: (021) 467 9278
HUMAN RESOURCE CLERK: SERVICE BENEFITS REF NO: 163
Directorate: Service Benefits
SALARY : R216 417 per annum (Level 05)
CENTRE : Cape Town
REQUIREMENTS : Senior/Matric certificate. Skills: Interpersonal, Problem Solving and Organising skills. Decision Making and Conflict Resolution skills; Written and Oral Communication skills; Demonstrate the ability to use the following IT Software: MS Office Package (MS Word, MS Excel, MS Outlook and PowerPoint).
DUTIES : Execute functions pertaining to: Conditions of service for Education and Public Service staff, e.g. Leave administration. Rendering an exit management service. Render general administrative duties with regard to service benefits. Capturing the appointment of personnel on PERSAL. Render salary administration pertaining to the appointment process. General administrative duties.
ENQUIRIES : Ms D Pillay Tel No: (021) 467 2477
REGISTRY CLERK: SERVICE BENEFITS REF NO: 172 (X2 POSTS)
Directorate: Service Benefits
SALARY : R216 417 per annum (Level 05)
CENTRE : Cape Town
REQUIREMENTS : Grade 1 2 (Senior Certificate) or equivalent (NQF4) with minimum 2 years relevant experience in registry environment. A valid driver's license. Knowledge: Knowledge and understanding of Registry procedures and filing systems. Knowledge of departmental structures and procedures. Knowledge of file tracking system. Knowledge and understanding of electronic document management systems (My Content). Promotion of Access to Information Act, 2000 (Act No. 2 of 2000). Promotion of Administrative Justice Act, 2000 (Act No. 30f 2000). Knowledge and understanding of the Provincial Archives and Records Service of the Western Cape, 2005 (Act No 3 of 2005). Skills: Conceptual and formulation skills; Leadership skills; Team building and strong inter-personal skills; Communication skills in at least two official languages; Planning, organizing and people management skills; Computer literacy skills; Analytical skills; Conflict; Decision-making, Time management.
DUTIES : Manage and control the application of created files. Maintenance and tracking of borrowed and pending files. Opening, sorting and distribution of mail internally and externally. Responsible for the correct and neat filing of documentation. Assist the supervisor with the allocation of reference numbers in line with the approved filing system. Handle client enquiries telephonically and electronically. Requests and pending of files. Assist with the disposal of records. Frank post, and update register daily. Assist to render electronic document management support (MyContent). Register new users, loading access one-on-one training to user of JTrack or an electronic document management system (MyContent).
ENQUIRIES : Ms D Pillay Tel No: (021) 467 2477
HUMAN RESOURCE CLERK: WORK SKILLS PLAN (WSP) REF NO: 167
Directorate: Strategic People Management
SALARY : R216 417 per annum (Level 05)
CENTRE : Cape Town
REQUIREMENTS : Senior/Matric certificate with experience in a training and development environment. A valid driver’s licence (Code B/EB) and language proficiency in at least two (2) of the three (3) official languages of the Western Cape. Knowledge: Constitution of the RSA; Public Service Act and Public Service Regulations; Employment Equity Act; Basic Conditions of Employment Act; Labour Relations Act and Public Finance Management Act; Human Resource Development Framework; Human Resource Development Strategy. Skills: Data analytics and research; co-ordination; excellent report, letter and submission writing, problem-solving and conflict management; planning and organising; project management; finance and procurement ability; excellent use of the MS Office package i.e. MS Excel, Word, PowerPoint, Outlook and Microsoft Teams.
DUTIES : The incumbent of the post is required to assist the HR practitioner with the following: Compiling the departmental Work Skills Plan (WSP), Annual Training Report, and Quarterly Monitoring Reports including all other provincial and national Human Resource Development (HRD) plans and reports. Gathering training needs to assist with the department’s annual WSP. Implementation of relevant HRD strategies of the department/directorate, particularly the Management and Leadership Development strategy including reporting. Facilitation of the departmental skills audit. Procurement of training interventions for rollout via supply chain management and adhere to the PFMA, National Treasury Instructions/ regulations, and departmental prescripts. Organising of the Skills Development Committee meetings within the Department. Quarterly monitoring and reporting on all budgets relevant to the component including administering of all payments within the prescribed timeframes. Compile and manage the relevant databases of all programmes within the component.
ENQUIRIES : Ms NP Funani Tel No: (021) 467 2243
ADMINISTRATION CLERK: DISTRICT CIRCUIT REF NO: 165
District Office: Education District Office Metro South
SALARY : R216 417 per annum (Level 05)
CENTRE : Cape Town
REQUIREMENTS : Senior /Matric certificate. Knowledge: Knowledge of clerical duties, practices as well as the ability to capture data, taking minutes, operates computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in terms of the working environment. Skills: Computer skills, planning and organisation, good verbal and written communication skills. Languages.
DUTIES : Render general clerical support services. Provide supply chain clerical support services within the component. Provide personnel administration clerical support services within the component. Provide financial administration support services in the component.
ENQUIRIES : Ms C Meyer-Williams Tel No: (021) 370 2000
ADMINISTRATION CLERK: PEOPLE MANAGEMENT REF NO: 168
District Offices: Education District Office Metro East
SALARY : R216 417 per annum (Level 05)
CENTRE : Cape Town
REQUIREMENTS : National Senior/Matric Certificate plus 6 months clerical experience. Job Summary: To render a general administrative and clerical support service for people management at district level. Knowledge: Extensive knowledge of applicable policies and procedures. Public service procedures. Knowledge of people management processes. Skills: Co-operate with the stakeholders. Computer literate. Hardworking. Meet deadlines.
DUTIES : Assist with the implementation and administration of the Workplace Skills Plan (WSP) to the District Office. Render clerical support with the coordination and facilitation of the training and professional development plan to the District Office. Render clerical support with the administration of Staff Performance Management Systems at District Office.
ENQUIRIES : Ms C Meyer-Williams Tel No: (021) 370 2000
OPERATOR: REPROGRAPHIC SERVICES REF NO. 180 (X2 POSTS)
Directorate: Examinations And Printing Administration
SALARY : R183 279 per annum (Level 04)
CENTRE : Cape Town
REQUIREMENTS : Grade 10 (or equivalent qualification) with a minimum of 1 - year relevant experience in a printing environment. Work after hours when required. Proficient in two languages of the Western Cape. Knowledge: Operating high volume equipment. Plastic sealing or wrapping devices and industrial shredder. Ability to perform routine tasks as required. Good communication skills. Skills: Computer literacy skills (Ms Word, MS Excel). Attention to detail and accuracy under pressure. Strong problem-solving skills.
DUTIES : Printing and Sealing of Printed Materials: Printing of Question Papers and ensure that question papers and addendums run in sequence. Operating the reprographic and sealing equipment in the Maitland print room. Random checking of the quality and finishing of question papers and all printing work according to specifications. Assist with inserts into documents. Shred all damaged and spoilt question papers. Printing and finishing of all other documents. Ensure secure storage of printed materials and consumables. Assist with hand-over of non- sensitive documents to clients. Keep the printing and sealing area clean and organised. Ensure adherence to security protocols within the print room environment
ENQUIRIES : Ms L Bredenkamp Tel No: (021) 467 2945