WESTERN CAPE EDUCATION DEPARTMENT (WCED)

Manage the budget, application process and payment of transfers and subsidies to schools. Monitor revenue collected and submit reports and plans as required. Provide advice and guidance to role players on revenue and expenditure procedures (Including management of tariffs). Ensure that the recovery of debt is managed effectively. Ensure that all outstanding claim receivables and payables are followed up, cleared and reconciled. ​Ensure PERSAL exceptions pertaining to Accounts Receivable are followed up and cleared. Management and control of the investigation of balances in relevant ledger accounts and ensure that these balances are cleared monthly. Monitor and review the procedures for the collection, safekeeping and banking of all monies (including petty cash management). Oversee that bank reconciliations are performed monthly and are correct. Ensure that sufficient funds are available to defray daily expenditure (Monitor the forecasting of cash flows). Manage departmental bank account and relevant suspense accounts. Liaise with official banker regarding banking matters and Provincial Treasury. Provide inputs to the quarterly and annual financial statements (IFS and AFS) and related audit and review processes. Manage the relevant sub directorate in line with the strategic objectives of the Department. Manage and maintain relations with internal and external stakeholders. Identify staff capacity needs and ensure training interventions and provide financial training of all relevant personnel. 
 
ENQUIRIES : Mr Z Mpisi Tel No: 021- 4672511 
 
 
 
 
 
DEPUTY DIRECTOR: SCM OPERATIONS REF NO: 149 
Directorate: Procurement Management 
SALARY : R733 257 per annum (Level 11) 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : A relevant recognized 3 -year qualification (Degree or National Diploma) plus at least 4 years practical experience in a Supply Chain environment. Proven experience in supervising and managing a team. A valid driving license. Recommendation: It will be an added advantage if the incumbent of the post has excellent knowledge and understanding of Contracts and Service Level Agreements management. Proven excellence in strategic people (HR) framework development and Implementation. 
 
DUTIES : Exercise management and control over the Specifications and Quotations. Acquisitions Management (Bid Evaluation and Orders) and Contracts Administration functions (including Payments. Receive requisitions for goods/service and determine appropriate procurement methodology/strategy. Ensure timeous advertising of RFQs and tenders. Manage the evaluation (Chairing of Evaluation Committee). Submit memoranda to the Bid Committee and delegated officials regarding the invitation of tenders, award or cancellation of tenders, variations of contracts and termination/ceding of contracts. Submit inputs to the Quarterly and Financial Statements (including all registers required for Disclosure Notes). Sign Service Level Agreements, Rental Agreements and contracts obo the WCED SCM. Exercise delegations in respect of payments and as contained within the SCM delegations. Manage the effective utilisation, training and rotation of staff as well as the Performance Management System. Provide advice to end user management and staff on the application of relevant prescripts. Function as the Primary User for the WCED on Central Supplier Database and IPS by registering Secondary Users.
 
ENQUIRIES : Ms R De Bruyn Tel No: 021-467 2821 
 
 
 
 
RESEARCH ANALYST (DEPUTY DIRECTOR) REF NO: 128 (X2 POSTS) 
Directorate: Research 
SALARY : R733 257 per annum (Level 11) 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : A minimum of a 4-year qualification (REQV 14) in one of the fields of study with strong quantitative analysis. A post graduate qualification in the same fields will be a strong recommendation. At least 5 years supervisory experience in a quantitative analysis environment and being an active researcher in the Education Sector. 
 
DUTIES : Identification and initiation of quantitative research initiatives; Undertaking and supervision of research activities; Creation of partnerships to do research on behalf of WCED; Data mining; Management of the department’s research programme; Co-ordination of the research activities within the department; Quality Assurance of all research activities on behalf of WCED; Publishing and reporting on research findings; Client and stakeholder liaison; Human Capital Management; Financial Management. 
 
ENQUIRIES : Dr A Siyengo Tel No: 021- 467 2023/4 
 
 
 
 
DEPUTY DIRECTOR: RECRUITMENT AND SELECTION REF NO: 127 
Directorate: Recruitment and Selection 
SALARY : R733 257 per annum (Level 11) 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : NQF 7 (Bachelor’s Degree/Advanced Diploma) with 3 years management experience in people management (preference in recruitment and selection) environment. 
 
DUTIES : Managing the issuing of educator vacancy lists, Issuing of vacancy rosters, The capturing of adverts by schools/Circuit Managers, Vetting of adverts to ensure, compliance with legislation, Facilitate the placement of advertisements in applicable media, Assist with technical, recruitment and selection related enquiries. Management of applications, Processing of nominations received from schools; Conduct personnel suitability checks in respect of all nominated candidates; Draft submissions for approved by the delegated authority; Draft appointment letters in respect of nominated candidates; Provide a recruitment advisory service to all stakeholders; Manage the on-line E recruitment System; Update and maintenance of recruitment and selection databases; Monthly reporting on recruitment and selection progress; Manage the vacancies to an acceptable vacancy rate; Provide expert advice in labour relations cases based on expertise; Advocacy campaigns and recruitment training at Tertiary Institutions; Advocacy and training of SGBs and other stakeholders; Development of training materials; Monitoring / verify if nominations forwarded to Service Benefits are captured on PERSAL; The determination of salaries; The recognition of experience; The evaluation of South African qualifications; The evaluation of foreign qualifications; All educator contract appointments; The verification of foreign permits; The contract appointment of foreign educators and retired educators; The transfers applications of both PS and Educators; Participation in the recruitment and selection of staff ; Motivate, train and guide staff; Manages the performance, evaluation and rewarding of staff, Monitor information capacity building; Promote sound labour relations; Maintain discipline; Perform budgetary tasks; Give direction to and manage policy issues with regard to the functions of the components under his/her command. 
 
ENQUIRIES : Ms ML Mocke Tel No: 021- 467 9278 
 
 

 
 
ASSISTANT DIRECTOR: SALARY SUPPORT REF NO: 148 
Directorate: Financial Accounting 
SALARY : R376 596 per annum (Level 09) 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : A B Degree or equivalent in Financial Accounting/taxation (Financial Accounting passed in the qualification at third year and Taxation subject passed in the qualification at second and/or third) with three years’ experience in financial accounting environment, inclusive of a minimum 2 years management/supervisor experience. A valid driver’s license (Code B/EB). 
 
DUTIES : Responsible to manage the submission of the bi-annual and annual tax reconciliation. Management of IRP5 administration including balancing manual IRP5 totals with amounts to SARS and capture manual IRP5’s on SARS software. Reconcile the tax suspense accounts monthly. Ensure that all transactions have been approved and authorised (Review and follow up on PERSAL exceptions). Manage pay-over process and reconciliation of third-party payment (Compile monthly tax report and review EMP201). Provide inputs to the quarterly and annual financial statements (IFS and AFS) and related audit and review processes. Render and effective and efficient financial registry and mailing service. Cancellation of deductions on request of the client or institution. Authorise tax related BAS payments and PERSAL transactions. Interact with SARS in relation to the tax directives and tax returns. Manage tax and other statutory deductions reconciliations. Render departmental monthly TAX returns to SARS. Advise to employees and third parties regarding salary deductions. Monitor the implementation of deduction (garnishee) against client salary. Manage all requests, storage, filing and disposal of financial records in accordance with applicable regulations. Supervise staff (Identify staff capacity needs, discipline staff, monitor leave forms from the selection, performance management and staff development). 
 
ENQUIRIES : Ms S Dlamini Tel No: 021-467 2739 
 
 
 
 
 
ASSISTANT DIRECTOR: E-LEARNING PROJECTS COORDINATOR REF NO: 122 
Directorate: E - Learning 
SALARY : R376 596 per annum (Level 09) 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : An appropriate, recognized 3 years post matric qualifications. At least 3 years’ experience in technology provisioning or project management, valid driver’s license. Proficiency at least in two of the three official languages (English, Afrikaans, IsiXhosa). 
 
DUTIES : Project Management Planning: Project planning, project mapping, processes and manage technology provisioning and related e-Learning projects in line with WCED strategies, priorities, policies and guidelines. Liaise with CeI for technical specifications and technical evaluation of technology. Liaise with and render administrative advice and assistance to district e-Learning staff on e-Learning projects and relevant aspects of technology provisioning. Provide advice and assistance with demonstrations and in-house end- user evaluation of emerging technologies Project Management Implementing: Coordinate and manage relevant processes for e-Learning projects (e.g. facilitate meetings with suppliers and vendors). Coordinate and project manage the delivery, installation and implementation of all technology provisioning at schools (eLearning and Subject Specific rollouts) Conduct site visits (as necessary) to assist with e-Learning projects. Remain abreast with project procedures and processes that apply to Head Office and other educational institute offices, e.g. Districts, CTLI and technical partner CeI. Project Administration. Manage the preparation of source documentation for procurement. Develop guidelines and templates for project plans for all e-Learning deliverables. Assist with the development of project plans. Assist with the communication and stakeholders’ engagements. Processes Quality assure project plans and related project documents. Oversee the administrative deliverables with respect to correspondence & filing systems. Prepare all required documentation with regard to the financial aspects of e-Learning projects in collaboration with management Information Management: Create, update and manage a database to record, monitor and report on all e-Learning projects. Update and maintain a project register. Maintain a risk register. Collaboratively work together with directorate to keep WCED online systems updated. Reporting: Report on all aspects of the roll-out and progress of e-Learning projects Collate reports, data analysis and prepare regular reports to management Monitor and ensure compliance with relevant legislation and prescripts in respect of adequate and appropriate record keeping of the activities of the Projects and of the resources employed by it. Measuring, managing and reporting on project risks, technical constraints and issues. Ensure project documentation is up to date and saved in the designated repositories 
 
ENQUIRIES : Mr C Walker Tel No: 021- 467 2351 
 
 
 
 
 
ASSISTANT DIRECTOR: RECORDS MANAGEMENT (E-FILING) REF NO: 126 
Directorate: Knowledge and Information Management 
SALARY : R376 596 per annum (Level 09) 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : 3 -year degree/diploma (or equivalent NQF 6) with 3 years relevant experience in a Records Management or ICT environment. Records Management certificate. A valid Code B driver’s license. Recommendations: Extensive appropriate practical proven supervisory experience in a records management or ICT environment. Knowledge and understanding of the Provincial Archives and Record Service Act (Act No 43 of 1996). 
 
DUTIES : Assist the departmental Records Manager to manage, maintain, and ensure safekeeping of the various information resources of the department. Construct and maintain integrated document and records management in all formats in an integrated manner. Assist to maintain and implement a disaster recovery plan for the protection of vital records. Manage, maintain and control over the application of electronic records management and systems. Assist with the drafting of a departmental electronic records management strategy aligned to the relevant national and provincial strategies. Assist the departmental Records Manager management governance and strategic records management outcomes. Assist with the development of a resource plan to sustainably manage electronic records management across the department. Coordinate, Implement and manage e-filing records management projects for electronic systems, properly documented. Ensure electronic systems implemented complies with the requirements of the WCARS and compliant to records management capabilities. Assist to maintain relationship building with the WCARS, other departments, management, and records management clients as well as actively contribute to the departmental Records Management Forum. Implement and maintain well-structured records classification systems to ensure effective and efficient identification, retrieval, and life cycle management of electronic information. Manage and control the electronic Register of Files Opened (jTrack). Ensure that the implementation of content management systems and electronic business process systems are managed in accordance with the requirements of the WCARS. Ensure the quality assurance, execution, and management of the departmental electronic mail dissemination process for internal mass communication. Monitor and implement sound electronic records management practices and good governance compliant to the requirements of the Provincial Archives and Record Services of the Western Cape, 2005 [Act 3 of 2005]. Liaison, management, and collaboration with DotP: CEI on the maintenance of the Transversal issue Management System (IMS) 
 
ENQUIRIES : Mr S Hansraj Tel No: 021- 467 2086

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ASSISTANT DIRECTOR: COLLECTIVE BARGAINING TRAINING AND POLICY COORDINATION REF NO: 123 
Directorate: Employee Relations 
SALARY : R376 596 per annum (Level 09) 
CENTRE : Head Office, Cape Town 
 
REQUIREMENTS : National Diploma (NQF Level 6) or Degree in Human resources; Public Administration or Labour Law, with minimum 3 years’ experience in the Public Sector. A valid driver’s license. Recommendation: The successful candidate should have a thorough knowledge and understanding of the Public Service Legislative framework with specific emphasis on Education Labour Laws. Excellent facilitation skills within an education capacity building environment will be advantageous. The candidate should have the ability to interpret, draft and comment on labour laws and policies within an education sphere. 
 
DUTIES : Plan, manage, monitor and evaluate key performance in order to achieve and deliver the desired outputs and outcomes. Develop, evaluate, and determine training needs of officials, educators and school governing bodies to ensure they are equipped with relevant labour relations skills, knowledge and interventions. Develop training materials and ensure compliance with training standards. Manage, facilitate and co-ordinate Labour Relations Training for Public Service Employees and Educators. Serve on various training committees. Interpret, draft and comment on labour laws and policies within the Public Service sector specifically within education. Compile and analyse statistical data in relation to misconduct, grievances and disputes. Advise management on labour relation issues. To chair and facilitate labour related meetings. To optimally fulfil a role as a member of the directorate’s management team. Management and development of staff. 
 
ENQUIRIES : Mr C Esau Tel No: 021- 467 2362 
 
 
 
 
 
ASSISTANT DIRECTOR: SCHOOL MANAGEMENT AND GOVERNANCE REF NO: 139 
Directorate: Education District Office Metro Central 
SALARY : R376 596 per annum (Level 09) 
CENTRE : Maitland, Cape Town 
 
REQUIREMENTS : National Diploma (NQF 6) or degree plus 3 years administrative experience. A valid driver's license. 
 
DUTIES : Manage and coordinate support to Public Schools (including hostels) with the implementation of new/ existing financial-, records and school governance and management policies, guidelines and instruments. Coordinate and monitor all financial-, records-, governance and management training interventions. Manage learner admission at district level. Supervision of staff. 
 
ENQUIRIES : Ms B Robertson Tel No: 021- 514 6700 
 
 
 
 
 
E-LEARNING PROJECTS FACILITATOR REF NO: 140 
Directorate: Education District Office Metro Central 
SALARY : R376 596 per annum (Level 09) 
CENTRE : Maitland, Cape Town 
 
REQUIREMENTS : Requirements: National Diploma (NQF Level 6) or Degree plus 3 years’ experience in project management in an ICT environment preferably within education. A valid driver's license. Knowledge: Knowledge of relevant eLearning Provincial Policies, legislation and regulations (White Paper 7). Knowledge of Project Management within an ICT environment. Knowledge of Project Management within an education environment. Skills: Advanced computer literacy, negotiation, presentation, communication and report writing skills. Project and organisational planning. Ability to think analytically and systematically.
 
DUTIES : Assist in the process of confirming the list of priority schools for new and technology refresh. Conduct audits of technology at schools to inform decisions (collaborated with CeI for technical evaluation). Manage the retrieval and redistribution of technology. Coordinate and manage the implementation of all e-Learning projects deliverables such as project plans, site visits, installations. Ensure that schools with subject-specific needs (e.g. CAT / IT / EGD) are adequately ICT resourced in collaboration with other stakeholders (Head Office, District Subject Adviser and CeI) according to approved plans. Check and report on the schedule of needs and project plans for technology provisioning in priority schools/ district. Submit project plans for approval and signature of the Manager Curriculum Support (MCS) and Director Education District. Coordinate and project manage all technology provisioning at schools for e-Learning and e- Administration. Develop and implement plans, processes and systems to effectively implement e-Learning and technology provision projects and report on all projects. Liaise with head office (eLearning) with respect to provisioning of technology and relevant research and evaluation innovation projects. Implementation and support of new technology and refresh of technology at Public Ordinary and Special Schools. Ensure support and maintenance as per SLA from CeI, ICT helpdesk, outside service providers: e-Learning and e-Administration equipment including connectivity. Collaborate and liaise with the different units at head office and districts i.e. e-Learning HO, FET / GET Curriculum, IMG, ICT Committee and CeI with respect to relevant e-Learning projects. Ensure first line administrative technical support to schools and School Network Administrator (SNA) with respect to error detection including connectivity, software and hardware. Provide relevant information to inform the e-Learning database. Develop, manage, and maintain an updated database / records of the implementation of e-Learning projects including financial aspects in line with project management principles. Update and maintain a project register. (e.g. WCED Projects, District Initiated and Donor funded). Report regularly to relevant stakeholders on e-Learning projects, technology provisioning, and connectivity. 
 
ENQUIRIES : Ms B Robertson Tel No: 021- 514 6700 
 
 
 
 
 
E-LEARNING PROJECTS FACILITATOR REF NO: 145 
Directorate: Education District Office Overberg 
SALARY : R376 596 per annum (Level 09) 
CENTRE : Caledon 
 
REQUIREMENTS : National Diploma (NQF Level 6) or Degree plus 3 years’ experience in project management in an ICT environment preferably within education. A valid driver's license. Knowledge: Knowledge of relevant eLearning Provincial Policies, legislation and regulations (White Paper 7). Knowledge of Project Management within an ICT environment. Knowledge of Project Management within an education environment. Skills: Advanced computer literacy, negotiation, presentation, communication and report writing skills. Project and organisational planning. Ability to think analytically and systematically. 
 
DUTIES : Assist in the process of confirming the list of priority schools for new and technology refresh. Conduct audits of technology at schools to inform decisions (collaborated with CeI for technical evaluation). Manage the retrieval and redistribution of technology. Coordinate and manage the implementation of all e-Learning projects deliverables such as project plans, site visits, installations. Ensure that schools with subject-specific needs (e.g. CAT / IT / EGD) are adequately ICT resourced in collaboration with other stakeholders (Head Office, District Subject Adviser and CeI) according to approved plans. Check and report on the schedule of needs and project plans for technology provisioning in priority schools/ district. Submit project plans for approval and signature of the Manager Curriculum Support (MCS) and Director Education District. Coordinate and project manage all technology provisioning at schools for e-Learning and e- Administration. Develop and implement plans, processes and systems to effectively implement e-Learning and technology provision projects and report on all projects. Liaise with head office (eLearning) with respect to provisioning of technology and relevant research and evaluation innovation projects. Implementation and support of new technology and refresh of technology at Public Ordinary and Special Schools. Ensure support and maintenance as per SLA from CeI, ICT helpdesk, outside service providers: e-Learning and e-Administration equipment including connectivity. Collaborate and liaise with the different units at head office and districts i.e. e-Learning HO, FET / GET Curriculum, IMG, ICT Committee and CeI with respect to relevant e-Learning projects. Ensure first line administrative technical support to schools and School Network Administrator (SNA) with respect to error detection including connectivity, software and hardware. Provide relevant information to inform the e-Learning database. Develop, manage, and maintain an updated database / records of the implementation of e-Learning projects including financial aspects in line with project management principles. Update and maintain a project register. (e.g. WCED Projects, District Initiated and Donor funded). Report regularly to relevant stakeholders on e-Learning projects, technology provisioning, and connectivity. 
 
ENQUIRIES : Ms H Van Zyl Tel No: 028- 214 7300