WESTERN CAPE EDUCATION DEPARTMENT (WCED)

 
DUTIES : Monitor compliance with all applicable prescripts and regulations. Develop and implement policies and procedures dictating financial reporting and recording requirements. Provide input into longer-term objective setting, financial planning sequences and directing and executing accounting procedures and processes. Manage the quarterly and annual financial statements (IFS and AFS) and related audit and review processes. Oversee and facilitate the monthly late payment report. Oversee the monthly and year-end financial book closure. Effective management of financial batches. Manage the effective detection and recovery of losses. Ensure adherence and compliance regarding the management of unauthorised, irregular and fruitless and wasteful expenditure. Management and maintenance of the BAS system and other financial systems within WCED. Provide an accounting service to the Department, including, inter alia performing bookkeeping and accounting control functions (month and yearend closing procedures, all interfacing subsystems and related accounting procedures). Liaise with the Auditor-General and Internal Audit on the audit of the Department and respond to audit queries for the Department. Manage the relevant sub-directorate in line with the strategic objectives of the Department. Identify staff capacity needs and ensure training interventions and provide financial training of all relevant personnel. 
 
ENQUIRES : Mr Z Mpisi Tel No: (021) 467 2511 
 
 
 
 
 
DEPUTY DIRECTOR: CORPORATE SERVICES REF NO: 156 
Branch: Education District Office Metro North 
SALARY : R733 257 per annum plus benefits (Level 11) 
CENTRE : Parow 
 
REQUIREMENTS : National Diploma (NQF 6) or Degree Financial/ Management plus 5 years relevant management experience. Valid Code EB driver’s licence. Knowledge of the Departmental Policies and Procedures; Knowledge of the Promotion of Administrative Justice Act; Knowledge of the OHS Act; Knowledge of Promotion of Access to Information Act (PAIA); Knowledge of Archives and Records Service Act; Knowledge of SCM processes and procedures; Knowledge of COIDA (Compensation of Injury on Duty Act); Knowledge of Facilities Management or Logistical Service. Communication skills; Language skills; Computer skills; Planning and Organising skills; Presentation skills; Report Writing skills (Specifications, Submissions and Audit Reports); Interpretation and Analysis skills; Interpersonal skills. 
 
DUTIES : Promote and ensure sound and effective financial accounting services, financial management practises, asset management and implementation of SCM practices. Monitor financial compliance of public ordinary and public special schools and hostels. Monitor the evaluation of approved budgets, financial statements and expenditure statements for public ordinary and public special schools and hostels. Monitor the management, co-ordination and administration of pre-forensic Investigations. Provide a logistical support service (GG and Public Transport, Registry, Facilities Management). Participate in the recruitment and selection of Staff. Motivate, train and guide staff. Manage the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations. Maintain discipline. Give direction to and manage policy issues with regard to the functions of the component. 
 
ENQUIRES : Ms W Horn Tel No: (021) 938 3133 
 
 
 
 
 
ASSISTANT DIRECTOR: BUSINESS PLANNING & STRATEGY REF NO: 140 
Branch: Business Strategy & Stakeholder Management 
SALARY : R376 596 per annum (Level 09) 
CENTRE : Cape Town 
 
REQUIREMENTS : National Diploma (NQF 6) or degree in Project Management plus 3 years administrative experience. Expert knowledge of strategic management processes. Expert knowledge of government planning processes and cycles. Sound knowledge and understanding of departmental operations. Knowledge of the policies of the government of the day, with specific reference to the HCDS. Knowledge of global, regional and local political, economic and social affairs impacting on the provincial government of the Western Cape. Knowledge of Constitutional, legal and institutional arrangements governing the South Africa public sector. Knowledge of inter-governmental and international relations. Knowledge of HR and administrative systems and processes. Knowledge of financial management processes. A high level in-house advisor. Strong conceptual and formulation skill. 
 
DUTIES : Facilitate the departmental strategic and operational planning processes. Compile strategy documents and reports. Ensure alignment of departmental policies, strategic planning and budget processes. Ensure the efficacy of the strategic review processes. Facilitate the drafting and publication of departmental annual report. Investigate and implement alternative service delivery options. 
 
ENQUIRIES : Ms W Conrad Tel No: (021)-467 2053

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E-LEARNING PROJECTS FACILITATOR REF NO: 152 
Branch: Education District Office Metro East 
SALARY : R376 596 per annum (Level 09) 
CENTRE : Kuilsriver
 
REQUIREMENTS : National Diploma (NQF Level 6) or Degree plus 3 years’ experience in project management in a ICT environment preferably within education. A valid driver's licence. Knowledge of relevant eLearning Provincial Policies, legislation and regulations (White Paper 7). Knowledge of Project Management within an ICT environment. Knowledge of Project Management within an education environment. Advanced computer literacy, negotiation, presentation, communication and report writing skills. Project and organisational planning. Ability to think analytically and systematically. 
 
DUTIES : Assist in the process of confirming the list of priority schools for new and technology refresh. Conduct audits of technology at schools to inform decisions (collaborated with CeI for technical evaluation). Manage the retrieval and redistribution of technology. Coordinate and manage the implementation of all e-Learning projects deliverables such as project plans, site visits, installations. Ensure that schools with subject-specific needs (e.g. CAT/IT/EGD) are adequately ICT resourced in collaboration with other stakeholders (Head Office, District Subject Adviser and CeI) according to approved plans. Check and report on the schedule of needs and project plans for technology provisioning in priority schools/district. Submit project plans for approval and signature of the Manager Curriculum Support (MCS) and Director Education District. Coordinate and project manage all technology provisioning at schools for e-Learning and e- Administration. Develop and implement plans, processes and systems to effectively implement e-Learning and technology provision projects and report on all projects. Liaise with head office (eLearning) with respect to provisioning of technology and relevant research and evaluation innovation projects. Implementation and support of new technology and refresh of technology at Public Ordinary and Special Schools. Ensure support and maintenance as per SLA from CeI, ICT helpdesk, outside service providers: e-Learning and e-Administration equipment including connectivity. Collaborate and liaise with the different units at head office and districts i.e. e-Learning HO, FET/GET Curriculum, IMG, ICT Committee and CeI with respect to relevant e-Learning projects. Ensure first line administrative technical support to schools and School Network Administrator (SNA) with respect to error detection including connectivity, software and hardware. Provide relevant information to inform the eLearning database. Develop, manage, and maintain an updated database/records of the implementation of e-Learning projects including financial aspects in line with project management principles. Update and maintain a project register. (e.g. WCED Projects, District Initiated and Donor funded). Report regularly to relevant stakeholders on e-Learning projects, technology provisioning, and connectivity. 
 
ENQUIRES : Mr B Schereka Tel No: (021) 900 7000 
 
 
 
 
 
ASSISTANT DIRECTOR: FINANCE & SUPPLY CHAIN MANAGEMENT REF NO: 153 
Branch: Education District Office Metro East 
SALARY : R376 596 per annum (Level 09) 
CENTRE : Kuilsriver 
 
REQUIREMENTS : An relevant three year National Diploma/ Degree plus a minimum of at least 3 years relevant management experience. Advanced knowledge of Supply Chain Management. Policy Development. Project co-ordination. National and Provincial instruments and legislation pertaining to Supply Chain Management which include: SASA; PFMA; PPPFA (including regulations), BBBEE, Accounting Officers System, Treasury Instructions, Delegations of the Accounting Officer in terms of the PFMA; CPI; SARS; SMME legislation. Departmental policies and procedures. Development of operational plans. Financial systems: LOGIS, BAS, Hardcat, Sourcelink, LR and Public Service Legislation and procedures. Written and verbal communication skills. Motivational skills. Interpretation of prescriptions. Organizational & Planning skills. Liaison skills. Financial management skills. Report writing skills. Data capturing skills. Analytical thinking. Computer literacy skills. Numerical skills. 
 
DUTIES : Perform all the managerial tasks with regard to the component Finance & SCM at the district level. Manage policy issues with regard to the functions of the components under his/her command. Communicate on managerial level with regard to the functions of the component. Perform and manage staff who perform the following functions: procurement of furniture and equipment. Payment of leases. Administer Sourcelink, Stocktake. Payment of advances. Payment of municipal accounts. Payment of S & T claims. Payment of all district own services. 
 
ENQUIRIES : Mr B Schereka Tel No: (021)-900 7000 
 
 
 
 
 
ASSISTANT DIRECTOR: COMPLIANCE REF NO: 154 
Branch: Education District Office Metro East 
SALARY : R376 596 per annum (Level 09) 
CENTRE : Kuilsriver 
 
REQUIREMENTS : National Diploma (NQF 6) or Degree in Audit or Financial Management plus 3 years relevant experience in Auditing or Financial Management environment. Knowledge of Public Finance Management Act (PFMA). South African schools Act, No.84 of 1996.The Western Cape Provincial School Education Act, No:.12 of 1997. National Treasury Regulations, government Gazette No. 35617 on Amended National Norms and Standards for Schools Funding (NNSSF), 2012. Manual: Basic Financial System for Public Ordinary Schools. Treasury Guidelines: Preparation of Estimates for Medium Term Expenditure Framework. Budget Prescriptions promulgated in Provincial Gazette 6103 of 23 January 2004. Policy to Monitor the Financial Management Capability of all Public Ordinary Schools (Draft) 2016. Knowledge of modern systems of governance and administration. Knowledge of monitoring and reporting processes. Financial Administration skills. Analytical thinking skills. Written and verbal communications (reports and submissions) skills. Organisational and Planning skills. Numerical skills. Computer literacy. Presentation. Interpretation, analyse and conceptualise. Ability to gather and process information. Interpersonal skills. 
 
DUTIES : Manage and coordinate the evaluation of the Approved Budget for Public Ordinary Schools and hostels. Manage and coordinate the evaluation of the Annual Financial Statements of the Public Ordinary Schools within the Education District. Manage the evaluation of the Bi-Annual Financial Statements (WCED 043) of the Public Ordinary and Public Special Schools within the Education District. Manage, coordinate and administer pre-forensic investigations. People Management functions. 
 
ENQUIRIES : Mr B Schereka Tel No: (021) 900 7000