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WESTERN CAPE EDUCATION DEPARTMENT (WCED)
WESTERN CAPE EDUCATION DEPARTMENT (WCED)
APPLICATIONS : Applications must be submitted by using the following URL https://wcedonline.westerncape.gov.za/home/, via Google Chrome or Mozilla Firefox. The applicants are advised to read the foreword available on the WCED website before applying for the post/s.
NOTE : All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.
NOTE : All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.
OTHER POSTS
DEPUTY DIRECTOR: EXAMINATION REGISTRATION, CERTIFICATION, CLIENT SERVICES AND OFFICE SUPPORT SERVICES REF NO: 81
Directorate: Examinations Administration
SALARY : R744 255 per annum (Level 11)
CENTRE : Head Office, Cape Town
REQUIREMENTS : Appropriate B-degree or equivalent; a minimum of 3 years relevant management experience; Computer Literacy (MS Office, Excel and PowerPoint); Valid driver’s licence. Knowledge of: Examination and assessment policies and regulations; Knowledge of Constitutional, legal, and institutional arrangements governing the South Africa public sector; Knowledge of inter-governmental and international relations; Policy Development; Project management Skills: Strategic Management Skills; Strong conceptual and formulation skills; Strong leadership skills with specific reference to the ability to display thought leadership in complex applications; Team building and strong inter-personal skills; Excellent communication skills; Outstanding planning, organizing and people management skills; Computer literacy skills; Scientific Writing Skills; Project Management Personal attributes: A highly developed interpretive and conceptualization / formulation ability; the ability to render advice and guidance in an objective yet dedicated manner; the ability to multi-task, deal with ambiguity and manage under rapidly changing and pressurized circumstances; the ability to persuade and influence; the ability to handle conflict; the ability to lead and direct teams of professionals and service provider; Innovative; Pragmatic; Creative; Self-motivated; Assertive
DUTIES : Manage and coordinate the examination registration process for candidates. Manage and coordinate the establishment and audit of examination centres. Manage the process for the appointment of Invigilators and Examination Assistants (EAs). Manage the collection and processing of School-Based-Assessment (SBA) marks. Mange the implementation of assessment adaptations and accommodations. Monitor and support the conduct of the National Senior Certificate examinations. Manage the certification processes for first issue, combined and replacement certificates. Manage all processes related to the release of the NSC/SC results. Manage client enquiries at the Exam Walk-in Centre, Call-centre, and email. Manage the provision and supply chain management processes in respect of procurement of paper, stationery and equipment and payments. Manage budget allocation, expenditure, and cash flow. Manage the compilation of examination Circulars and Minutes. Preparation of submissions and reports to DBE and senior managers. Management of all Human Resources and HR processes for the sub-directorate.
ENQUIRIES : Lucia Bredenkamp Tel No: 021- 467 2945
CLOSING DATE : 03 March 2022
DEPUTY DIRECTOR: CORPORATE SERVICES REF NO: 75
District: West Coast Education District Office
SALARY : R744 255 per annum (Level 11)
CENTRE : Paarl
REQUIREMENTS : National Diploma (NQF 6) or Degree Financial/ Management plus 5 years relevant management experience. Valid Code EB driver’s licence. Knowledge: Knowledge of the Departmental Policies and Procedures; Knowledge of the Promotion of Administrative Justice Act; Knowledge of the OHS Act; Knowledge of Promotion of Access to Information Act (PAIA); Knowledge of Archives and Records Service Act; Knowledge of SCM processes and procedures; Knowledge of COIDA (Compensation of Injury on Duty Act); Knowledge of Facilities Management or Logistical Service. Skills: Communication skills; Language skills; Computer skills; Planning and Organising skills; Presentation skills; Report Writing skills (Specifications, Submissions and Audit Reports); Interpretation and Analysis skills; Interpersonal skills. Personal attributes: Responsible; Reliable; Orderly; Systematic; Self-motivated; Innovative; Good Human Relations; Remain calm under pressure; Focused; Disciplined.
DUTIES : Promote and ensure sound and effective financial accounting services, financial management practises, asset management and implementation of SCM practices. Monitor financial compliance of public ordinary and public special schools and hostels. Monitor the evaluation of approved budgets, financial statements and expenditure statements for public ordinary and public special schools and hostels. Monitor the management, co-ordination and administration of pre-forensic Investigations. Provide a logistical support service (GG and Public Transport, Registry, Facilities Management). Participate in the recruitment and selection of Staff. Motivate, train and guide staff. Manage the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations. Maintain discipline. Give direction to and manage policy issues with regard to the functions of the component.
ENQUIRIES : H Van Ster Tel No: 021- 860 1200
CLOSING DATE : 03 March 2022
DEPUTY DIRECTOR: COLLECTIVE BARGAINING, TRAINING AND ADMINISTRATION REF NO: 71
Directorate: Employee Relations
SALARY : R744 255 per annum (Level 11)
CENTRE : Head Office, Cape Town
REQUIREMENTS : An appropriate, recognized 3-year degree/diploma (or equivalent qualification) and a valid driver license. 4-5 years in a Middle Management position. Extensive experience and knowledge in Public Service Collective Bargaining processes. Knowledge: The South African Collective Bargaining regulatory framework for the Public Service and Education Sector Misconduct, Grievance and Dispute Resolution procedures applicable to employees employed under Public Service Act, 1994, The Employment of Educators Act, 1998, as well as employees specifically covered by the Senior Management Services (SMS) in the Public Service The conditions of service dispensation applicable to public service employees and educators, Constitution of the Republic of South Africa; and relating to the PMFA, LRA, EEA, PSA (and relevant regulations), BCEA, SDA, SASSA, PAM as well as the PAJA and PAIA Public Service People Management Practices policies and practices Financial management, and Administrative processes in relation to the compilation and management of budgets Staff Performance Management Systems. Skills: Agile Leadership, Innovation. Strategic and conflict management, Strong Negotiation skills, administration and financial management abilities, Excellent minute – taking, and ability to represent the Department in collective bargaining processes and forums. Supervisory and Management skills, good writing skills (compile complex and high-level documents) Advanced computer literacy and facilitation skills. Strong coordination and project management, good inter-personal. Ability to work under pressure and independently Liaison and Analytical, Advanced debating and communication skills. Personal attributes: Assertive an eye for detail, ability to relate to stakeholders on various levels and a collaboration centric approach. Key Performance Areas include Manage all Collective Bargaining processes, advice, compile reports for and obtain appropriate mandates from Principles. Monitoring, and reporting on the labour relations climate in education Initiate and Promote Labour Relations training interventions, Manage the budgetary compliance of the Directorate, Manage staff and Administration processes.
DUTIES : Management and processing of grievances, disputes and misconduct cases Manage and supervise the functions of the Assistant Directors; exercise financial control; investigate matters and represent the WCED when required to do so Preside at misconduct hearings (CS educators and Public Service) Train line functionaries/ provide advice to clients in labour relations matters, Keep abreast of change and developments in labour relations and build capacity in order to facilitate labour peace in the institutions managed by the WCED Personnel Manage all Collective Bargaining processes, advice, compile reports for and obtain appropriate mandates from Principles. Monitoring, and reporting on the labour relations climate in education. Initiate and Promote Labour Relations training interventions, Manage the budgetary compliance of the Directorate, manage staff and administration processes.
ENQUIRIES : Mr. CR Esau Tel No: 021- 467 2846
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: SCHOOL MANAGEMENT AND GOVERNANCE REF NO: 85
District: Metro North Education District Office
SALARY : R382 245 per annum (Level 09)
CENTRE : Parow
REQUIREMENTS : 3 year post matric qualification or degree plus 3 years administrative experience. A valid driver's licence. Knowledge: of the Education departmental policies and procedures. Knowledge of Western Cape Policy for the Management of Admission. Knowledge of SCM processes and procedures. Knowledge of finance (business planning). Knowledge of project planning. Knowledge of School administrative. Skills: Written and verbal communication in 2 official languages of the Western Cape. Computer literacy. Project Planning and Organising skills. Presentation and facilitation. Report writing skills (specifications and submissions). Interpretation, Interpersonal, Problem solving and financial skills. Processes and procedures. Knowledge of Information Management Systems (DMIS, CEMIS, SAMI, EIS, IMS).
DUTIES : Manage and coordinate support to Public Schools (including hostels) with the implementation of new/ existing financial-, records and school governance and management policies, guidelines and instruments. Coordinate and monitor all financial-, records-, governance and management training interventions. Manage learner admission at district level. Supervision of staff.
ENQUIRIES : Ms W Horn Tel No: 021- 938 3133
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: FINANCE & SUPPLY CHAIN MANAGEMENT REF NO: 84
District: Eden & Central Karoo Education District Office
SALARY : R382 245 per annum (Level 09)
CENTRE : George
REQUIREMENTS : A relevant three-year National Diploma/ Degree plus a minimum of at least 3 years relevant management experience. Knowledge: Advanced knowledge of Supply Chain Management. Policy Development project co-ordination. National and Provincial instruments and legislation pertaining to Supply Chain Management which include: SASA; PFMA; PPPFA (including regulations) BBBEE Accounting Officers System treasury instructions delegations of the Accounting Officer in terms of the PFMA; CPI; SARS; SMME legislation. Departmental policies and procedures. Development of operational plans. Financial systems: LOGIS, BAS, Hardcat, Sourcelink, LR and Public Service Legislation and procedures. Skills: Written and verbal communications. Motivational. Interpretation of prescriptions. Organizational. Planning. Liaison. Financial management. Report writing. Data capturing. Analytical thinking. Computer literacy. Numerical skills. Personal attributes: Responsible. Reliable. Orderly. Systematic. Self- motivated. Innovative. Good human relations. Remain calm under pressure. Focused. Disciplined. Focussed on achieving targets.
DUTIES : Perform all the managerial tasks with regard to the component Finance & SCM at the district level. Manage policy issues with regard to the functions of the components under his/her command. Communicate on managerial level with regard to the functions of the component. Perform and manage staff who perform the following functions: procurement of furniture and equipment. Payment of leases. Administer Source link. Stocktake. Payment of advances. Payment of municipal accounts. Payment of S & T claims. Payment of all district own services.
ENQUIRIES : Mr J Jonkers Tel No: 044- 803 8300
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: BASIC ACCOUNTING SYSTEM CONTROLLER REF NO: 83
Directorate: Financial Accounting
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : A B. Degree or equivalent qualification in Financial Accounting, and at least three (3) years’ relevant experience as per Key Performance Areas of the post. A valid driver’s license (Code B/EB/C1). Competencies (knowledge/skills):Excellent Knowledge of financial systems, GRAP/IFRS/MCS, Sound knowledge of financial management and accounting processes; Sound knowledge of modern systems of governance and administration; knowledge on Risk Management and Auditing; Sound Knowledge of financial information systems; Good knowledge of Supply chain management; Financial Delegations; Project Management and organisational skills; Report writing; MS Office applications with emphasis on Excel; Ability to interpret regulations; Problem resolution experience requiring strong analytical skills, sound judgement. Personal attributes: Ability to work under pressure; deadline driven; service orientated; analytical and logical thinker; team player; willingness to work beyond normal working hours; willingness to travel; to multi-task, deal with ambiguity and manage under a rapidly changing and pressurized environment; the ability to lead and direct teams of professionals and to work effectively with technical staff; self-motivated with a strong sense of duty; self-confident and innovative.
DUTIES : The successful candidate will be responsible and accountable for the following tasks: manage the administration and training of marking officials for the NSC, SC and AET examinations; support the online marker systems; write submissions to appoint markers; arrange meetings; support training of markers; manage administration support of marking centres; manage re-mark and re-view processes of the department; develop media/manuals to support marking processes; support payment processes for marking officials; assist re-mark projects, competency tests for markers and awards functions as required; manage attendance, daily work and deliverables of marking unit; ensure SOPs are developed for sections of the marking unit; manage resources and procure resources as required.
ENQUIRIES : Mr HC Burger Tel No: 021- 467 2188
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: SCHOOL MANAGEMENT AND GOVERNANCE REF NO: 85
District: Metro North Education District Office
SALARY : R382 245 per annum (Level 09)
CENTRE : Parow
REQUIREMENTS : 3 year post matric qualification or degree plus 3 years administrative experience. A valid driver's licence. Knowledge: of the Education departmental policies and procedures. Knowledge of Western Cape Policy for the Management of Admission. Knowledge of SCM processes and procedures. Knowledge of finance (business planning). Knowledge of project planning. Knowledge of School administrative. Skills: Written and verbal communication in 2 official languages of the Western Cape. Computer literacy. Project Planning and Organising skills. Presentation and facilitation. Report writing skills (specifications and submissions). Interpretation, Interpersonal, Problem solving and financial skills. Processes and procedures. Knowledge of Information Management Systems (DMIS, CEMIS, SAMI, EIS, IMS).
DUTIES : Manage and coordinate support to Public Schools (including hostels) with the implementation of new/ existing financial-, records and school governance and management policies, guidelines and instruments. Coordinate and monitor all financial-, records-, governance and management training interventions. Manage learner admission at district level. Supervision of staff.
ENQUIRIES : Ms W Horn Tel No: 021- 938 3133
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: FINANCE & SUPPLY CHAIN MANAGEMENT REF NO: 84
District: Eden & Central Karoo Education District Office
SALARY : R382 245 per annum (Level 09)
CENTRE : George
REQUIREMENTS : A relevant three-year National Diploma/ Degree plus a minimum of at least 3 years relevant management experience. Knowledge: Advanced knowledge of Supply Chain Management. Policy Development project co-ordination. National and Provincial instruments and legislation pertaining to Supply Chain Management which include: SASA; PFMA; PPPFA (including regulations) BBBEE Accounting Officers System treasury instructions delegations of the Accounting Officer in terms of the PFMA; CPI; SARS; SMME legislation. Departmental policies and procedures. Development of operational plans. Financial systems: LOGIS, BAS, Hardcat, Sourcelink, LR and Public Service Legislation and procedures. Skills: Written and verbal communications. Motivational. Interpretation of prescriptions. Organizational. Planning. Liaison. Financial management. Report writing. Data capturing. Analytical thinking. Computer literacy. Numerical skills. Personal attributes: Responsible. Reliable. Orderly. Systematic. Self- motivated. Innovative. Good human relations. Remain calm under pressure. Focused. Disciplined. Focussed on achieving targets.
DUTIES : Perform all the managerial tasks with regard to the component Finance & SCM at the district level. Manage policy issues with regard to the functions of the components under his/her command. Communicate on managerial level with regard to the functions of the component. Perform and manage staff who perform the following functions: procurement of furniture and equipment. Payment of leases. Administer Source link. Stocktake. Payment of advances. Payment of municipal accounts. Payment of S & T claims. Payment of all district own services.
ENQUIRIES : Mr J Jonkers Tel No: 044- 803 8300
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: BASIC ACCOUNTING SYSTEM CONTROLLER REF NO: 83
Directorate: Financial Accounting
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : A B. Degree or equivalent qualification in Financial Accounting, and at least three (3) years’ relevant experience as per Key Performance Areas of the post. A valid driver’s license (Code B/EB/C1). Competencies (knowledge/skills):Excellent Knowledge of financial systems, GRAP/IFRS/MCS, Sound knowledge of financial management and accounting processes; Sound knowledge of modern systems of governance and administration; knowledge on Risk Management and Auditing; Sound Knowledge of financial information systems; Good knowledge of Supply chain management; Financial Delegations; Project Management and organisational skills; Report writing; MS Office applications with emphasis on Excel; Ability to interpret regulations; Problem resolution experience requiring strong analytical skills, sound judgement. Personal attributes: Ability to work under pressure; deadline driven; service orientated; analytical and logical thinker; team player; willingness to work beyond normal working hours; willingness to travel; to multi-task, deal with ambiguity and manage under a rapidly changing and pressurized environment; the ability to lead and direct teams of professionals and to work effectively with technical staff; self-motivated with a strong sense of duty; self-confident and innovative.
DUTIES : The successful candidate will be responsible and accountable for the following tasks: manage the administration and training of marking officials for the NSC, SC and AET examinations; support the online marker systems; write submissions to appoint markers; arrange meetings; support training of markers; manage administration support of marking centres; manage re-mark and re-view processes of the department; develop media/manuals to support marking processes; support payment processes for marking officials; assist re-mark projects, competency tests for markers and awards functions as required; manage attendance, daily work and deliverables of marking unit; ensure SOPs are developed for sections of the marking unit; manage resources and procure resources as required.
ENQUIRIES : Mr HC Burger Tel No: 021- 467 2188
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: PROPERTY MANAGEMENT REF NO: 82
Directorate: Physical Resource Planning & Property Management
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : Diploma in Real Estate or related Property Management fields Valid Driver’s Licence. Computer literate. Three years of experience post qualification.
DUTIES : Implement land affairs matters and update Immovable Asset Register: Make inputs to the acquisitions and disposals of immovable assets [land and buildings] for facilities in close consultation with Public Works. Implement actions to keep sites clean and prevent any illegal occupation of sites. Accommodation, Municipal Accounts and Expenditure: Assist to interpret lease needs and identify suitable buildings for leases. Interact with Districts and Schools on proposed buildings for leases. Administer Section 14 lease contracts. Administer lease payments. Implement inspections to verify the state of maintenance implemented at leased properties. Validate municipal accounts. Administer the payment of municipal accounts through the finance section. Identify excessive use of water or electricity. Utilities: Collect and validate information for progress reports on the use of facilities. Make recommendations and/or propose interventions to improve the use of utilities by facilities. People management: Undertake human resources and other related administrative functions.
ENQUIRIES : Mr G Coetzee Tel No: 021- 467 9261
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: OFFICE OF THE HOD REF NO: 80
Directorate: Office of the Head of Department
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : 3-year post school qualification in public administration or related, with minimum of 3 years executive office experience.
DUTIES : Manage Ministerial and other HOD enquiries: Prioritise and follow up on incoming issues and concerns address to the HOD, including those of sensitive or confidential nature and determine with the DD the appropriate action. Handle private and confidential matters as required. Co-ordination of Ministerial documents including Cabinet submission and briefings. Compile submission for Strategic Session for the Minister with Senior Management. Draft submissions for Strategic and Team Building Session. Co-ordinate the logistics and compile the relevant documentation. Conserve the HOD and DD’s time by reading, researching and routing correspondence, drafting letters, documents. Analyse the relevant Public Service and Department prescripts/ policies and other documents and ensure that the applications thereof is understood properly. Collecting and analysing information. Co-ordinate comments and responses for correspondence and ensuring the efficient and timely dissemination of information across the organization for compliance. Ensure advise is accurate, credible and useful. Ensuring that relevant enquiries and emerging issues are brought under the attention of the DD. Review and direct external and internal correspondence/ emails/ invitations to the relevant stakeholders. Monitor and keeping track of outstanding issues for the HOD based on deadlines and upcoming events and engagements. Collate and analyse information requested by Manager and HOD. Provide support to the manager in the collection of data and execution of research. Prepare presentations for the HOD and DD when needed. Handle specific documents of a very sensitive nature. Manage various electronic and physical database. Co-ordinate inputs to the human resource delegations on quarterly basis to submit to People Management Practices and Department of Public Service Administration (DPSA). Maintain effective communication and working relations with the Minister’s Office. Liaise with other provincial departments, ministers, other government bodies on the tree tiers e.g. National, provincial, ministries and local authorities, internal staff, external clients, legislative officials and high level executives on behalf of the HOD. Assist manager in the execution of its inter- and intra-governmental function. Provide a hospitality interface to clients and the public to foster public relations. Render a support service to HOD in the organising of meetings. Provide a secretariat service for all meetings. Co-ordinate and participate in the Senior Management meetings and take ownership of handling action items and follow ups needed. Compile and co-ordinating the agenda. Record meetings. Ensure that minutes of meetings are correctly recorded. Present minutes of meetings for signature by the Chair in prescribed format. Forward the minutes of meetings to relevant stakeholders. Render Administrative Support (including travelling, budgets, reporting and submissions). Review operating practices, recommend and implement improvements where necessary. Oversee all office operations and report to DD. Ensure effective and efficient office administration e.g. Typing, filing, file tracking, deal with correspondence, telephone, maintenance and asset control. Procurement of miscellaneous stock. Manage procurement, stores, control budget and give inputs to DD. Prepare concise written communication to internal stakeholders (e.g. finance) via letters, memo’s, reports, emails. Manage Ditcom approvals of HOD office and Ministry. People Management. Manage Performance of staff on the Permis system. Provide a sound mentoring role to administrative staff. Providing direction to staff in personal growth and career development. Monitor performance, reward and recognise achievements. Provide direction in terms of the day-to-day operations within the office of the HOD. Support the DD with the administration of the budget. Arrange for advances and ST claims afterwards.
ENQUIRIES : Ms L Boniface Tel No: 021- 467 2534
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: FINANCIAL BATCH AND LOSS CONTROL) REF NO: 79
Directorate: Financial Accounting
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : A B. Degree or equivalent qualification in Financial Accounting with 3 years relevant experience (Financial Accounting and Auditing to be passed at third year). A valid driver’s license (Code B/EB/C1).Recommendations: Extensive appropriate practical proven supervisory experience in a records management or ICT environment. Knowledge and understanding of the Provincial Archives and Record Service Act (Act No 43 of 1996). Competencies (knowledge/skills):Proven Knowledge of GRAP/IFRS/MCS, Sound knowledge of financial management and accounting processes; Sound knowledge of modern systems of governance and administration; knowledge on Risk Management and Auditing; Sound Knowledge of financial information systems; Sound knowledge of Supply chain management; Financial Delegations; Project Management and organisational skills; Report writing; MS Office applications; Ability to interpret regulations; Problem resolution experience requiring strong analytical skills, sound judgement. Personal attributes: Ability to work under pressure; deadline driven; service orientated; analytical and logical thinker; team player; willingness to work beyond normal working hours; willingness to travel; to multi-task, deal with ambiguity and manage under a rapidly changing and pressurized environment; the ability to lead and direct teams of professionals and to work effectively with technical staff; self-motivated with a strong sense of duty; self-confident and innovative.
DUTIES : Monitor compliance with all applicable prescripts and regulations. Develop and implement policies and procedures dictating financial reporting and recording requirements. Manage investigations (including assessment and determination), recovery and reporting on losses, fruitless and wasteful expenditure and irregular expenditure in accordance with applicable frameworks and regulations. Manage and/or provide inputs to financial reporting processes (Annual and quarterly) Reporting including Driving and promoting late payment improvements. Management and regular follow up of suspense accounts. Manage the storage, maintenance and disposal of financial records in accordance with applicable regulations. Liaise with the State attorney on investigations, Auditor General and Internal Audit on the audit and respond to audit queries for the Department. Maintain stakeholder relationship with State attorney, Auditor General, Internal Audit, Supervision and performance management of staff in the loss control unit and the financial batch control unit.
ENQUIRIES : Mr HC Burger Tel No: 021- 467 2188
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: CASH MANAGEMENT AND ACCOUNTS PAYABLE REF NO: 78
Directorate: Financial Accounting
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : An appropriate 3-year tertiary qualification (National Diploma/B-Degree or higher qualification) in Accounting Sciences; A minimum of 3 years relevant management experience in Financial Accounting; A valid (Code B or higher) driving licence. Willingness to work overtime. Willingness to travel.
DUTIES : Management of banking and cash management processes and adherence to policies and guidelines including cashier services and management of investment. Monitor and exercise control over ledger accounts. Competencies (knowledge/skills):sound knowledge of financial management and accounting processes; Sound knowledge of modern systems of governance and administration; knowledge on Risk Management and Auditing; Sound Knowledge of financial information systems; Financial Delegations; Project Management and organisational skills; Report writing, MS Office applications (Advanced Excel & Word would be an advantage); Ability to interpret regulations; Problem resolution experience requiring strong analytical skills, sound judgement. Personal attributes: Ability to work under pressure; deadline driven; service orientated; analytical and logical thinker; team player; willingness to work beyond normal working hours; to multi-task, deal with ambiguity and manage under a rapidly changing and pressurized environment; the ability to lead and direct teams of professionals and to work effectively with technical staff; self-motivated with a strong sense of duty; self-confident and innovative. Management of advances and T&S claims. Management of interdepartmental claims and accounts payable accounts. Management of payments on financial systems and corrective journals. Provide inputs for Interim Financial Statements/Annual Financial Statements. Ensure effective implementation and monitoring of financial policies and guidelines and assist in formulation thereof. Manage and report on expenditure vs budget to management and external stakeholders. Manage the maintenance of a database of applications forms received, processed, approved/rejected for bursary/subsidy payments. Provide staff with relevant legislation, policy and general information on request. General supervision of employees including managing performance, conduct and discipline’s-ordination and preparation of submissions/presentations to management.
ENQUIRIES : Ms C Adendorff Tel No: 021- 467 2506
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: PROPERTY MANAGEMENT REF NO: 82
Directorate: Physical Resource Planning & Property Management
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : Diploma in Real Estate or related Property Management fields Valid Driver’s Licence. Computer literate. Three years of experience post qualification.
DUTIES : Implement land affairs matters and update Immovable Asset Register: Make inputs to the acquisitions and disposals of immovable assets [land and buildings] for facilities in close consultation with Public Works. Implement actions to keep sites clean and prevent any illegal occupation of sites. Accommodation, Municipal Accounts and Expenditure: Assist to interpret lease needs and identify suitable buildings for leases. Interact with Districts and Schools on proposed buildings for leases. Administer Section 14 lease contracts. Administer lease payments. Implement inspections to verify the state of maintenance implemented at leased properties. Validate municipal accounts. Administer the payment of municipal accounts through the finance section. Identify excessive use of water or electricity. Utilities: Collect and validate information for progress reports on the use of facilities. Make recommendations and/or propose interventions to improve the use of utilities by facilities. People management: Undertake human resources and other related administrative functions.
ENQUIRIES : Mr G Coetzee Tel No: 021- 467 9261
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: OFFICE OF THE HOD REF NO: 80
Directorate: Office of the Head of Department
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : 3-year post school qualification in public administration or related, with minimum of 3 years executive office experience.
DUTIES : Manage Ministerial and other HOD enquiries: Prioritise and follow up on incoming issues and concerns address to the HOD, including those of sensitive or confidential nature and determine with the DD the appropriate action. Handle private and confidential matters as required. Co-ordination of Ministerial documents including Cabinet submission and briefings. Compile submission for Strategic Session for the Minister with Senior Management. Draft submissions for Strategic and Team Building Session. Co-ordinate the logistics and compile the relevant documentation. Conserve the HOD and DD’s time by reading, researching and routing correspondence, drafting letters, documents. Analyse the relevant Public Service and Department prescripts/ policies and other documents and ensure that the applications thereof is understood properly. Collecting and analysing information. Co-ordinate comments and responses for correspondence and ensuring the efficient and timely dissemination of information across the organization for compliance. Ensure advise is accurate, credible and useful. Ensuring that relevant enquiries and emerging issues are brought under the attention of the DD. Review and direct external and internal correspondence/ emails/ invitations to the relevant stakeholders. Monitor and keeping track of outstanding issues for the HOD based on deadlines and upcoming events and engagements. Collate and analyse information requested by Manager and HOD. Provide support to the manager in the collection of data and execution of research. Prepare presentations for the HOD and DD when needed. Handle specific documents of a very sensitive nature. Manage various electronic and physical database. Co-ordinate inputs to the human resource delegations on quarterly basis to submit to People Management Practices and Department of Public Service Administration (DPSA). Maintain effective communication and working relations with the Minister’s Office. Liaise with other provincial departments, ministers, other government bodies on the tree tiers e.g. National, provincial, ministries and local authorities, internal staff, external clients, legislative officials and high level executives on behalf of the HOD. Assist manager in the execution of its inter- and intra-governmental function. Provide a hospitality interface to clients and the public to foster public relations. Render a support service to HOD in the organising of meetings. Provide a secretariat service for all meetings. Co-ordinate and participate in the Senior Management meetings and take ownership of handling action items and follow ups needed. Compile and co-ordinating the agenda. Record meetings. Ensure that minutes of meetings are correctly recorded. Present minutes of meetings for signature by the Chair in prescribed format. Forward the minutes of meetings to relevant stakeholders. Render Administrative Support (including travelling, budgets, reporting and submissions). Review operating practices, recommend and implement improvements where necessary. Oversee all office operations and report to DD. Ensure effective and efficient office administration e.g. Typing, filing, file tracking, deal with correspondence, telephone, maintenance and asset control. Procurement of miscellaneous stock. Manage procurement, stores, control budget and give inputs to DD. Prepare concise written communication to internal stakeholders (e.g. finance) via letters, memo’s, reports, emails. Manage Ditcom approvals of HOD office and Ministry. People Management. Manage Performance of staff on the Permis system. Provide a sound mentoring role to administrative staff. Providing direction to staff in personal growth and career development. Monitor performance, reward and recognise achievements. Provide direction in terms of the day-to-day operations within the office of the HOD. Support the DD with the administration of the budget. Arrange for advances and ST claims afterwards.
ENQUIRIES : Ms L Boniface Tel No: 021- 467 2534
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: FINANCIAL BATCH AND LOSS CONTROL) REF NO: 79
Directorate: Financial Accounting
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : A B. Degree or equivalent qualification in Financial Accounting with 3 years relevant experience (Financial Accounting and Auditing to be passed at third year). A valid driver’s license (Code B/EB/C1).Recommendations: Extensive appropriate practical proven supervisory experience in a records management or ICT environment. Knowledge and understanding of the Provincial Archives and Record Service Act (Act No 43 of 1996). Competencies (knowledge/skills):Proven Knowledge of GRAP/IFRS/MCS, Sound knowledge of financial management and accounting processes; Sound knowledge of modern systems of governance and administration; knowledge on Risk Management and Auditing; Sound Knowledge of financial information systems; Sound knowledge of Supply chain management; Financial Delegations; Project Management and organisational skills; Report writing; MS Office applications; Ability to interpret regulations; Problem resolution experience requiring strong analytical skills, sound judgement. Personal attributes: Ability to work under pressure; deadline driven; service orientated; analytical and logical thinker; team player; willingness to work beyond normal working hours; willingness to travel; to multi-task, deal with ambiguity and manage under a rapidly changing and pressurized environment; the ability to lead and direct teams of professionals and to work effectively with technical staff; self-motivated with a strong sense of duty; self-confident and innovative.
DUTIES : Monitor compliance with all applicable prescripts and regulations. Develop and implement policies and procedures dictating financial reporting and recording requirements. Manage investigations (including assessment and determination), recovery and reporting on losses, fruitless and wasteful expenditure and irregular expenditure in accordance with applicable frameworks and regulations. Manage and/or provide inputs to financial reporting processes (Annual and quarterly) Reporting including Driving and promoting late payment improvements. Management and regular follow up of suspense accounts. Manage the storage, maintenance and disposal of financial records in accordance with applicable regulations. Liaise with the State attorney on investigations, Auditor General and Internal Audit on the audit and respond to audit queries for the Department. Maintain stakeholder relationship with State attorney, Auditor General, Internal Audit, Supervision and performance management of staff in the loss control unit and the financial batch control unit.
ENQUIRIES : Mr HC Burger Tel No: 021- 467 2188
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: CASH MANAGEMENT AND ACCOUNTS PAYABLE REF NO: 78
Directorate: Financial Accounting
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : An appropriate 3-year tertiary qualification (National Diploma/B-Degree or higher qualification) in Accounting Sciences; A minimum of 3 years relevant management experience in Financial Accounting; A valid (Code B or higher) driving licence. Willingness to work overtime. Willingness to travel.
DUTIES : Management of banking and cash management processes and adherence to policies and guidelines including cashier services and management of investment. Monitor and exercise control over ledger accounts. Competencies (knowledge/skills):sound knowledge of financial management and accounting processes; Sound knowledge of modern systems of governance and administration; knowledge on Risk Management and Auditing; Sound Knowledge of financial information systems; Financial Delegations; Project Management and organisational skills; Report writing, MS Office applications (Advanced Excel & Word would be an advantage); Ability to interpret regulations; Problem resolution experience requiring strong analytical skills, sound judgement. Personal attributes: Ability to work under pressure; deadline driven; service orientated; analytical and logical thinker; team player; willingness to work beyond normal working hours; to multi-task, deal with ambiguity and manage under a rapidly changing and pressurized environment; the ability to lead and direct teams of professionals and to work effectively with technical staff; self-motivated with a strong sense of duty; self-confident and innovative. Management of advances and T&S claims. Management of interdepartmental claims and accounts payable accounts. Management of payments on financial systems and corrective journals. Provide inputs for Interim Financial Statements/Annual Financial Statements. Ensure effective implementation and monitoring of financial policies and guidelines and assist in formulation thereof. Manage and report on expenditure vs budget to management and external stakeholders. Manage the maintenance of a database of applications forms received, processed, approved/rejected for bursary/subsidy payments. Provide staff with relevant legislation, policy and general information on request. General supervision of employees including managing performance, conduct and discipline’s-ordination and preparation of submissions/presentations to management.
ENQUIRIES : Ms C Adendorff Tel No: 021- 467 2506
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: FINANCIAL REPORTING REF NO: 77
Directorate: Financial Accounting
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : A B. Degree or equivalent qualification in Financial Accounting (Financial Accounting and Auditing to be passed at third year level) with 3 years relevant experience in a Financial Accounting and/or External Auditing environment. A valid driver’s license (Code B/EB/C1). Competencies (knowledge/skills): Proven Knowledge of GRAP/IFRS/MCS, Sound knowledge of financial management and accounting processes; Sound knowledge of modern systems of governance and administration; knowledge on Risk Management and Auditing; Sound Knowledge of financial information systems; Financial Delegations; Project Management and organisational skills; Report writing, MS Office applications (Advanced Excel & Word would be an advantage); Ability to interpret regulations; Problem resolution experience requiring strong analytical skills, sound judgement. Personal attributes: Ability to work under pressure; deadline driven; service orientated; analytical and logical thinker; team player; willingness to work beyond normal working hours; willingness to travel; to multi-task, deal with ambiguity and manage under a rapidly changing and pressurized environment; the ability to lead and direct teams of professionals and to work effectively with technical staff; self-motivated with a strong sense of duty; self-confident and innovative.
DUTIES : Monitor compliance with all applicable financial reporting prescripts and regulations. Develop and implement policies and procedures dictating financial reporting and recording requirements. Manage the financial reporting processes. Compilation of Financial Statements (Quarterly & Annual). Monitor and exercise control over ledger accounts. Oversee the monthly and year-end financial book closure. Provide an accounting service to the Department, including, inter alia Performing bookkeeping and accounting control functions (month and year-end closing procedures, all interfacing subsystems and related accounting procedures). Liaise with the Auditor General and Internal Audit on the audit and respond to audit queries for the Department. Maintain stakeholder relationships with the Auditor General and Provincial Treasury. Supervision and performance management of staff in the financial reporting and salary reconciliation until. Identify staff capacity needs and ensure training interventions and provide financial training of all relevant personnel. Capacitate all role players (including non-financial officials) throughout the organisation, responsible for submitting financial inputs.
ENQUIRIES : Mr HC Burger Tel No: 021 467 2188
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: SERVICE BENEFITS REF NO: 76 (X2 POSTS)
Directorate: Service Benefits
SALARY : R382 245 per annum (Level 09)
CENTRE : Head Office, Cape Town
REQUIREMENTS : National Diploma (NQF Level 6) or Degree in Human Resources or an equivalent qualification plus a minimum of 3 years relevant experience in Human Resources Administration. Recommendations: Experience in public service and education environment with specific reference to applicable employment and conditions of service legislation; proven communication skills in at least two official languages of the Western Cape Knowledge: knowledge of: Relevant Education and Public Service Acts, Policy documents, Public Finance Management Act, Education Law and Policy, CORE, Personnel Administration Measures (PAM) & Public Service (PS) Regulations, Collective Agreements, Resolutions and PERSAL.. Skills: Managerial, Leadership and Interpersonal skills; Written and Verbal Communication skills; Analytical, Problem Solving, Decision Making, Facilitation and Presentation skills; Conflict Resolution; Organising skills; Demonstrate the ability to use the following IT Software: MS Office Package (MS Word, MS Excel, MS PowerPoint); MS Outlook, Internet.
DUTIES : Exercise managerial functions pertaining to the post, including but not limited to assisting the Deputy Director. Manage and supervise staff members, including but not limited to training, monitoring and evaluation. Manage and supervise general administrative duties with regard to service benefits and conditions of service. Implementation of policies and procedures related to HR Administration. Manage and supervise functions pertaining to leave administration. Manage and supervise the exit management service. Manage and supervise functions pertaining to appointments & salary administration; and perform more complex work regarding the functions above.
ENQUIRIES : Ms D Pillay Tel No: 021- 467 2477
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: LOGISTICAL SERVICES REF NO: 74
District: West Coast Education District Office
SALARY : R382 245 per annum (Level 09)
CENTRE : Paarl
REQUIREMENTS : An appropriate 3-year qualification/B degree with 3-5 years? Experience. Knowledge: of communication, public relations, public participation and public education. Modern systems of governance and administration. The latest advances in public management theory and practices. Policies of the government of the day. Skills: Problem solving, numeracy and decision making; Analytical thinking; Ability to work under pressure; Computer literate (Ms Word, Ms Excel, Ms Outlook, PowerPoint); Good verbal and written communication skills in at least two of the three official languages of the Western Cape; organizational and planning skills; report writing. Personal attributes: Communication skills. Language skills. Computer skills. Planning and Organizing skills. Presentation skills. Project Management.
DUTIES : Manage the GG and public transport at the district level. Render an efficient and effective fleet management service. Ensure that vehicles are issued to staff, traffic violations cases, misuse of vehicles, licensing and inspection of vehicles are managed. Ensure that quarterly assessment on utilization of the districts fleet is done and users logbooks are management according to prescripts. Ensure the arrangement of public transport (including flights / hiring of cars / transport to and from airport are done. Manage and maintain district records. Provide registry counter services. Provide registry counter services. Handling of incoming and outgoing correspondence. Render an effective filing and record management service. Management of the operation and operating of office machines in relation to the registry function. Ensure the processing of documents for archiving and/disposal in line with official filing system of WCED. Electronic scanning of files. Provide a facilities logistical service (including reception, switchboard, management of telecommunications and official branding in line with Communication prescripts. Management of district infrastructure including refurbishing, Occupational Health and Safety Management, security management, as well as food, cleaning and gardening service needs of districts. Booking of venues. Supervision of staff.
ENQUIRIES : Ms H Van Ster Tel No: 021- 860 1200
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: LOGISTICAL SERVICES REF NO: 73
District: Metro North Education District Office
SALARY : R382 245 per annum (Level 09)
CENTRE : Parow
REQUIREMENTS : B. Degree or equivalent qualification in Financial Accounting, and at least three (3) years’ relevant experience as per Key Performance Areas of the post. A valid driver’s license (Code B/EB/C1). Knowledge: Excellent Knowledge of financial systems, GRAP/IFRS/MCS, Sound knowledge of financial management and accounting processes; Sound knowledge of modern systems of governance and administration; knowledge on Risk Management and Auditing; Sound Knowledge of financial information systems; Good knowledge of Supply chain management; Financial Delegations; Project Management and organisational skills; Report writing; MS Office applications with emphasis on Excel; Ability to interpret regulations; Problem resolution experience requiring strong analytical skills, sound judgement. Personal attributes: Ability to work under pressure; deadline driven; service orientated; analytical and logical thinker; team player; willingness to work beyond normal working hours; willingness to travel; to multi-task, deal with ambiguity and manage under a rapidly changing and pressurized environment; the ability to lead and direct teams of professionals and to work effectively with technical staff; self-motivated with a strong sense of duty; self-confident and innovative.
DUTIES : Manage and co-ordinate Basic Accounting System (BAS) training and user support throughout the Department Monitor and report on financial systems (BAS) performance and technical stability of workstations, including LAN Maintain security profiles, ensure that all relevant security checks are done on a regular basis on financial system (BAS) and report to the Provincial Treasury on BAS security and access compliance Maintain departmental parameters, code structures and segment details as well as communicate updates on a regular basis to staff in the Department Monitor user activity on financial systems (BAS) and identify and institute corrective measures for financial system risks Supervision and performance management of subordinates Render financial system (BAS) user support help desk function.
ENQUIRIES : Ms W Horn Tel No: 021- 938 3133
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: FINANCE & SUPPLY CHAIN MANAGEMENT REF NO: 72
Directorate: Metro North Education District Office
SALARY : R382 245 per annum (Level 09)
CENTRE : Parow
REQUIREMENTS : A relevant three-year National Diploma/ Degree plus a minimum of at least 3 years relevant management experience. Skills: Written and verbal communications. Motivational. Interpretation of prescriptions. Organizational. Planning. Liaison. Financial management. Report writing. Data capturing. Analytical thinking.
Computer literacy. Numerical skills. Personal attributes: responsible, reliable, orderly, systematic, self- motivated. Innovative. Good human relations, remain calm under pressure, focused, disciplined, and focussed on achieving targets.
DUTIES : Perform all the managerial tasks with regard to the component Finance & SCM at the district level. Manage policy issues with regard to the functions of the components under his/her command. Communicate on managerial level with regard to the functions of the component. Perform and manage staff who perform the following functions: procurement of furniture and equipment. Payment of leases. Administer Source link. Stocktake. Payment of advances. Payment of municipal accounts. Payment of S & T claims. Payment of all district own services.
ENQUIRIES : Ms W Horn Tel No: 021- 938 3133
CLOSING DATE : 03 March 2022
ASSISTANT DIRECTOR: SCHOOL MANAGEMENT AND GOVERNANCE REF NO: 70
District: West Coast Education District Office
SALARY : R382 245 per annum (Level 09)
CENTRE : Paarl
REQUIREMENTS : 3 year post matric qualification or degree plus 3 years administrative experience. A valid driver's licence. Knowledge: of the Education departmental policies and procedures. Knowledge of Western Cape Policy for the Management of Admission. Knowledge of SCM processes and procedures. Knowledge of finance (business planning). Knowledge of project planning. Knowledge of School administrative processes and procedures. Knowledge of Information Management Systems (DMIS, CEMIS, SAMI, EIS, IMS). Skills: Written and verbal communication in 2 official languages of the Western Cape. Computer literacy. Project Planning and Organising skills. Presentation and facilitation. Report writing skills (specifications and submissions). Interpretation, Interpersonal, Problem solving and financial skills.
DUTIES : Manage and coordinate support to Public Schools (including hostels) with the implementation of new/ existing financial-, records and school governance and management policies, guidelines and instruments. Coordinate and monitor all financial-, records-, governance and management training interventions. Manage learner admission at district level. Supervision of staff.
ENQUIRIES : Ms H Van Ster Tel No: 021- 860 1200
CLOSING DATE : 03 March 2022