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VAAL UNIVERSITY OF TECHNOLOGY (VUT) VACANCIES
VAAL UNIVERSITY OF TECHNOLOGY (VUT)
INTERNAL & EXTERNAL
DIVISION: Registrar
DEPARTMENT: Academic Administration
POST: Deputy Registrar: Timetabling, Records & Archives
POST Nº: 6011
PEROMNES GRADE: 06
JOB DESCRIPTION:
Key performance areas include but are not limited to:
• Initiate and continuously develop timetabling policies and procedures to ensure operational effectiveness.
• Establish a clear set of directives regarding all matters on timetable construction and amendments to existing timetables.
• Do the annual planning required to construct lecturing timetables effectively.
• Ensure that lecturing timetables are entered on the timetabling software, which currently is CELCAT.
• Manage all setups in ITS (system cycles, weeks and class periods, system operation definitions, validations, qualification groups, class groups, quotas, and inactive subject blocks) to upload the timetable program file.
• Verify and export the lecturing timetable from CELCAT to ITS.
• Manage all timetable amendment requests received after the upload of the timetable to ITS to keep all systems synchronized.
• Manage access and user rights on CELCAT.
• Prepare summative assessment timetables for all scheduled examinations.
• Train the staff within the Registrar’s Department on timetable.
• Evaluate the existing systems and oversee the switch from paper to Electronic Record and Document Management systems.
• Ensure the development of the university infrastructure to support the university response to information and other relevant legislation and to deliver best practices, electronic records management systems, and training provisions.
• Develop, maintain, and implement service-level agreements concerning records and archives with relevant departments and stakeholders.
• Contribute to the records management profession and ensure that University approaches and practices remain updated to influence professional developments and enhance the University’s reputation and
• Contribute to the strategic planning process of the Registrar’s division and hold strategic planning sessions for the records and archives department.
• Ensure compliance that timetabling policies and procedures are adhered to.
• Recommend and make decisions when and where university policies and practices are obsolete and redundant, and change is needed or desirable, and initiate action,
• Determine the context of policy recommendations on issues of strategic importance to the university.
• Advise the Senior Deputy Registrar on departmental strategic matters.
APPLICATION CRITERIA:
Qualifications and Experience:
• M+4 or equivalent qualification (Honours degree/Postgraduate Diploma)
• A Masters’ degree will be a distinct advantage
• Knowledge of ITS menus and operations, specifically in timetabling processes.
• Knowledge of and experience in timetabling software, preferably CELCAT timetabling software.
• Computer Literacy and high level of ITS (Integrator 4) system knowledge (at least three years knowledge)
• 2 years managerial/supervisory experience in higher education (particularly in timetabling processes)
Skills:
• Knowledge of Higher Education legislation and regulatory requirements with implications for academic administration.
• Appropriate experience in managing staff and working in a customer service environment.
• Demonstrable ability to prioritize and coordinate the work of teams; learn, and adhere to procedures, and have a commitment to high-quality service delivery.
• High proficiency in Microsoft Excel and PowerPoint.
• Demonstrable knowledge of university academic rules and policies.
• Sound report writing skills.
• Excellent oral and written communication skills
• Exceptional presentation and negotiation skills.
• Analytical skills with the ability to recognize problems, consider wider implications, and present supported conclusions.
• Drive and ability to work as part of the team and on own initiative.
• Appropriate experience in managing staff and working in a customer service environment.
Note: Shortlisted candidates may be required to do a brief presentation. Topic to be provided to shortlisted candidates.
CLOSING DATE FOR APPLICATIONS: 17 APRIL 2025
Applications should include:
1. A fully completed prescribed application form which can be obtained from: www.vut.ac.za 2. A detailed curriculum vitae (explicitly stating experience or knowledge in the above-mentioned fields)
3. Certified copies of all certificates/degrees
4. Certified copy of ID
5. Current contact information of referees
6. Please email applications to recruitment1@vut.ac.za and quote the post reference and post description in the subject line.
7. No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded.
8. Only applications made on our application for employment form would be considered.
9. Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful.
Enquiries may be directed to:
HR Practitioner: Ms Carmen Titus Tjotjo, Tel 016 950 6848 / email address: carment@vut.ac.za
HR Business Partner: Ms Ntediseng Motaung, Tel 016 950 9160 / email address: ntediseng@vut.ac.za
Please Note: Submission of such copies entitles Vaal University of Technology to authenticate the qualifications without any further consent from the applicant. Candidates with foreign qualifications must submit a SAQA certificate of evaluation. Vaal University of Technology is an equal opportunity and affirmative action employer. In line with the spirit of the Employment Equity Act, preference for these positions will be Africans, Coloureds plus People with disabilities, in line with VUT Employment Equity Plan and Recruitment policy.
Only shortlisted candidates will be contacted.
VUT reserves the right not to make an appointment
By applying for this position, you give permission to share your information with the selection panel or the relevant people involved in the recruitment process.
INTERNAL & EXTERNAL
DIVISION: Registrar
DEPARTMENT: Academic Administration
POST: Deputy Registrar: Timetabling, Records & Archives
POST Nº: 6011
PEROMNES GRADE: 06
JOB DESCRIPTION:
Key performance areas include but are not limited to:
• Initiate and continuously develop timetabling policies and procedures to ensure operational effectiveness.
• Establish a clear set of directives regarding all matters on timetable construction and amendments to existing timetables.
• Do the annual planning required to construct lecturing timetables effectively.
• Ensure that lecturing timetables are entered on the timetabling software, which currently is CELCAT.
• Manage all setups in ITS (system cycles, weeks and class periods, system operation definitions, validations, qualification groups, class groups, quotas, and inactive subject blocks) to upload the timetable program file.
• Verify and export the lecturing timetable from CELCAT to ITS.
• Manage all timetable amendment requests received after the upload of the timetable to ITS to keep all systems synchronized.
• Manage access and user rights on CELCAT.
• Prepare summative assessment timetables for all scheduled examinations.
• Train the staff within the Registrar’s Department on timetable.
• Evaluate the existing systems and oversee the switch from paper to Electronic Record and Document Management systems.
• Ensure the development of the university infrastructure to support the university response to information and other relevant legislation and to deliver best practices, electronic records management systems, and training provisions.
• Develop, maintain, and implement service-level agreements concerning records and archives with relevant departments and stakeholders.
• Contribute to the records management profession and ensure that University approaches and practices remain updated to influence professional developments and enhance the University’s reputation and
• Contribute to the strategic planning process of the Registrar’s division and hold strategic planning sessions for the records and archives department.
• Ensure compliance that timetabling policies and procedures are adhered to.
• Recommend and make decisions when and where university policies and practices are obsolete and redundant, and change is needed or desirable, and initiate action,
• Determine the context of policy recommendations on issues of strategic importance to the university.
• Advise the Senior Deputy Registrar on departmental strategic matters.
APPLICATION CRITERIA:
Qualifications and Experience:
• M+4 or equivalent qualification (Honours degree/Postgraduate Diploma)
• A Masters’ degree will be a distinct advantage
• Knowledge of ITS menus and operations, specifically in timetabling processes.
• Knowledge of and experience in timetabling software, preferably CELCAT timetabling software.
• Computer Literacy and high level of ITS (Integrator 4) system knowledge (at least three years knowledge)
• 2 years managerial/supervisory experience in higher education (particularly in timetabling processes)
Skills:
• Knowledge of Higher Education legislation and regulatory requirements with implications for academic administration.
• Appropriate experience in managing staff and working in a customer service environment.
• Demonstrable ability to prioritize and coordinate the work of teams; learn, and adhere to procedures, and have a commitment to high-quality service delivery.
• High proficiency in Microsoft Excel and PowerPoint.
• Demonstrable knowledge of university academic rules and policies.
• Sound report writing skills.
• Excellent oral and written communication skills
• Exceptional presentation and negotiation skills.
• Analytical skills with the ability to recognize problems, consider wider implications, and present supported conclusions.
• Drive and ability to work as part of the team and on own initiative.
• Appropriate experience in managing staff and working in a customer service environment.
Note: Shortlisted candidates may be required to do a brief presentation. Topic to be provided to shortlisted candidates.
CLOSING DATE FOR APPLICATIONS: 17 APRIL 2025
Applications should include:
1. A fully completed prescribed application form which can be obtained from: www.vut.ac.za 2. A detailed curriculum vitae (explicitly stating experience or knowledge in the above-mentioned fields)
3. Certified copies of all certificates/degrees
4. Certified copy of ID
5. Current contact information of referees
6. Please email applications to recruitment1@vut.ac.za and quote the post reference and post description in the subject line.
7. No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded.
8. Only applications made on our application for employment form would be considered.
9. Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful.
Enquiries may be directed to:
HR Practitioner: Ms Carmen Titus Tjotjo, Tel 016 950 6848 / email address: carment@vut.ac.za
HR Business Partner: Ms Ntediseng Motaung, Tel 016 950 9160 / email address: ntediseng@vut.ac.za
Please Note: Submission of such copies entitles Vaal University of Technology to authenticate the qualifications without any further consent from the applicant. Candidates with foreign qualifications must submit a SAQA certificate of evaluation. Vaal University of Technology is an equal opportunity and affirmative action employer. In line with the spirit of the Employment Equity Act, preference for these positions will be Africans, Coloureds plus People with disabilities, in line with VUT Employment Equity Plan and Recruitment policy.
Only shortlisted candidates will be contacted.
VUT reserves the right not to make an appointment
By applying for this position, you give permission to share your information with the selection panel or the relevant people involved in the recruitment process.
INTERNAL/EXTERNAL VACANCY
RE-ADVERTISEMENT
DIVISION: MANAGEMENT SCIENCES
DEPARTMENT: ACCOUNTANCY
POST: Lecturer- Financial Accounting
POST Nº: 0105
PEROMNES GRADE: 08
JOB DESCRIPTION:
Key performance areas include but are not limited to:
• Provide academic leadership within the field of Financial Accounting.
• Teach and assess at both undergraduate and postgraduate levels; develop and enhance the Financial Accounting curriculum, contributing to the ongoing development, maintenance, and quality control of the program.
• Lead research initiatives in the field of Accountancy, producing accredited research outputs and supervising graduate and postgraduate students.
• Build and maintain industry relationships, including consultation work and collaborative research.
• Engage with the community through participation in flagship programs and projects.
• Perform ad-hoc duties as assigned by the line manager.
APPLICATION CRITERIA:
Qualifications and Experience:
• A master’s degree in Accounting or a related field, or possession of CA(SA), CIMA, or ACCA designation.
• Strong knowledge of the theory and application of IFRS in Financial Accounting.
• A minimum of three years of tertiary education or related industry experience.
• Research experience and published outputs in DHET accredited journals, as well as presentations at conferences, will be an advantage.
• Affiliation with a relevant professional body is advantageous.
Skills:
• Exceptional written and verbal communication skills.
• Strong teaching and facilitation skills.
• Excellent planning, organizing, and time-management abilities.
• Good interpersonal skills.
• Strong problem-solving skills.
• Proficient in computer literacy.
• Ability to work independently with initiative and minimal supervision.
CLOSING DATE FOR APPLICATIONS: 17 April 2025
Applications should include:
1. A fully completed prescribed application form which can be obtained from www.vut.ac.za
2. A detailed curriculum vitae (explicitly stating experience or knowledge in the above-mentioned fields)
3. Certified copies of all certificates/degrees
4. Certified copy of ID
5. Current contact information of referees
6. Please email applications to recruitment1@vut.ac.za and quote the post reference and post description in the subject line.
7. No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded.
8. Only applications made on our application for employment form would be considered.
9. Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful.
Enquiries may be directed to:
HR Business Partner: Ms Ntediseng Motaung, Tel 016 950 9160 / email address: ntediseng@vut.ac.za
HR Practitioner: Ms Carmen Titus-Tjotjo, Tel 016 950 6848 / email address: carment@vut.ac.za
Please Note: Submission of such copies entitles Vaal University of Technology to authenticate the qualifications without any further consent from the applicant. Candidates with foreign qualifications must submit a SAQA certificate of evaluation. Vaal University of Technology is an equal opportunity and affirmative action employer. In line with the spirit of the Employment Equity Act, preference for this position will be for People with disabilities, Africans and Indians in line with VUT Employment Equity Plan.
Only shortlisted candidates will be contacted.
VUT reserves the right not to make an appointment
By applying for this position, you give permission to share your information with the selection panel or the relevant people involved in the recruitment process.
INTERNAL/EXTERNAL VACANCY
RE-ADVERTISEMENT
DIVISION: MANAGEMENT SCIENCES
DEPARTMENT: ACCOUNTANCY
POST: Lecturer- Financial Accounting
POST Nº: 0105
PEROMNES GRADE: 08
JOB DESCRIPTION:
Key performance areas include but are not limited to:
• Provide academic leadership within the field of Financial Accounting.
• Teach and assess at both undergraduate and postgraduate levels; develop and enhance the Financial Accounting curriculum, contributing to the ongoing development, maintenance, and quality control of the program.
• Lead research initiatives in the field of Accountancy, producing accredited research outputs and supervising graduate and postgraduate students.
• Build and maintain industry relationships, including consultation work and collaborative research.
• Engage with the community through participation in flagship programs and projects.
• Perform ad-hoc duties as assigned by the line manager.
APPLICATION CRITERIA:
Qualifications and Experience:
• A master’s degree in Accounting or a related field, or possession of CA(SA), CIMA, or ACCA designation.
• Strong knowledge of the theory and application of IFRS in Financial Accounting.
• A minimum of three years of tertiary education or related industry experience.
• Research experience and published outputs in DHET accredited journals, as well as presentations at conferences, will be an advantage.
• Affiliation with a relevant professional body is advantageous.
Skills:
• Exceptional written and verbal communication skills.
• Strong teaching and facilitation skills.
• Excellent planning, organizing, and time-management abilities.
• Good interpersonal skills.
• Strong problem-solving skills.
• Proficient in computer literacy.
• Ability to work independently with initiative and minimal supervision.
CLOSING DATE FOR APPLICATIONS: 17 April 2025
Applications should include:
1. A fully completed prescribed application form which can be obtained from www.vut.ac.za
2. A detailed curriculum vitae (explicitly stating experience or knowledge in the above-mentioned fields)
3. Certified copies of all certificates/degrees
4. Certified copy of ID
5. Current contact information of referees
6. Please email applications to recruitment1@vut.ac.za and quote the post reference and post description in the subject line.
7. No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded.
8. Only applications made on our application for employment form would be considered.
9. Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful.
Enquiries may be directed to:
HR Business Partner: Ms Ntediseng Motaung, Tel 016 950 9160 / email address: ntediseng@vut.ac.za
HR Practitioner: Ms Carmen Titus-Tjotjo, Tel 016 950 6848 / email address: carment@vut.ac.za
Please Note: Submission of such copies entitles Vaal University of Technology to authenticate the qualifications without any further consent from the applicant. Candidates with foreign qualifications must submit a SAQA certificate of evaluation. Vaal University of Technology is an equal opportunity and affirmative action employer. In line with the spirit of the Employment Equity Act, preference for this position will be for People with disabilities, Africans and Indians in line with VUT Employment Equity Plan.
Only shortlisted candidates will be contacted.
VUT reserves the right not to make an appointment
By applying for this position, you give permission to share your information with the selection panel or the relevant people involved in the recruitment process.
INTERNAL & EXTERNAL
DIVISION: Registrar
DEPARTMENT: Shared Services
POST: Deputy Registrar: Examinations and Graduations
POST Nº: 5110
PEROMNES GRADE: 06
JOB DESCRIPTION:
Key performance areas include but are not limited to:
• Oversee, guide, and optimize the delivery of services in the following Academic Administration sub-sections: examinations, moderation and examiners payments, credits/exemptions, graduations, and certification; by initiating, continuously developing and delivering on these processes.
• Ensuring compliance to policies and procedures related to the above area of work and ensure that policies and procedures are updated to suit the changing university environment and to ensure that these support the strategic objectives of the institution.
• Evaluating the existing systems and overseeing the switch from paper to Auto-Promotion/Graduation system.
• Advise the Senior Deputy Registrar on the best practices of all the processes within the department.
• Coordinate the question paper room with electronic question paper processes.
• Monitor the management of the assessment weights on the system in preparation for the capturing of marks by academics.
• Monitor the capturing of assessment marks in preparation for the finalisation of the CASS marks within this assessment method.
• Oversee and monitor the capturing and finalisation of examination marks to ensure timeous publication of marks enabling students sufficient time to prepare for additional examinations.
• Oversee the processes related to the moderation of examination scripts with external moderators.
• Oversee the Management of all the invigilation processes and work in conjunction/liaison with the timetabling office as well as the faculties.
• Ensure safe keeping of all the certificates.
• Manage audit processes within the department (human, budgetary, and capital resources) to ensure a high-quality, customer-focused, and continually improving service delivery to the University.
• Develop, maintain, and implement service-level agreements with relevant departments and stakeholders with respect to the examinations, moderation, and examiners’ payments, credits/exemptions, graduations, and certification.
• Contribute to the graduation and certification management profession and ensure that university approaches and practices remain up to date, to influence professional developments and enhance the University’s reputation.
• Coordinate all Graduation ceremonies of the University.
• Work closely with the Senior Deputy Registrar in positioning the strategic management processes within the Department and contribute to the transformational agenda of VUT.
• Develop, implement, and maintain an online exemption application system.
• Develop and maintain progressive service delivery with the Institutional Planning Unit (IPU), particularly with HEMIS submissions.
• Keep abreast with technological advancements within the Higher Education landscape.
APPLICATION CRITERIA:
Qualifications and Experience:
• M+4 or equivalent qualification (Honours degree/Postgraduate Diploma)
• A Masters’ degree will be a distinct advantage
• Computer Literacy and high level of ITS (Integrator 4) system knowledge (at least five years knowledge)
• Good knowledge of the Higher Education legislation with emphasis on Higher Education Management System (HEMIS) protocols.
• Minimum 7 years of relevant experience in Higher Education Legislation particularly on examinations, graduations, and/or certification processes.
• 2 years managerial/supervisory experience in higher education (particularly in academic administration)
Skills:
• Knowledge of Higher Education legislation and regulatory requirements with implications for academic administration.
• Appropriate experience in managing staff and working in a customer service environment.
• Demonstrable ability to prioritize and coordinate the work of teams; learn, and adhere to procedures, and have a commitment to high-quality service delivery.
• High proficiency in Microsoft Excel and PowerPoint.
• Demonstrable knowledge of university academic rules and policies.
• Sound report writing skills.
• Excellent oral and written communication skills.
• Exceptional presentation and negotiation skills.
• Analytical skills with the ability to recognize problems, consider wider implications, and present supported conclusions.
• Drive and ability to work as part of the team and on own initiative.
• Advanced Integrated Tertiary Software (ITS) system knowledge and application
CLOSING DATE FOR APPLICATIONS: 17 APRIL 2025
Applications should include:
1. A fully completed prescribed application form which can be obtained from: www.vut.ac.za
2. A detailed curriculum vitae (explicitly stating experience or knowledge in the above-mentioned fields)
3. Certified copies of all certificates/degrees
4. Certified copy of ID
5. Current contact information of referees
6. Please email applications to recruitment1@vut.ac.za and quote the post reference and post description in the subject line.
7. No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded.
8. Only applications made on our application for employment form would be considered.
9. Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful.
Enquiries may be directed to:
HR Practitioner: Ms Carmen Titus Tjotjo, Tel 016 950 6848 / email address: carment@vut.ac.za
HR Business Partner: Ms Ntediseng Motaung, Tel 016 950 9160 / email address: ntediseng@vut.ac.za
Please Note: Submission of such copies entitles Vaal University of Technology to authenticate the qualifications without any further consent from the applicant. Candidates with foreign qualifications must submit a SAQA certificate of evaluation. Vaal University of Technology is an equal opportunity and affirmative action employer. In line with the spirit of the Employment Equity Act, preference for these positions will be Africans, Coloureds plus People with disabilities, in line with VUT Employment Equity Plan and Recruitment policy.
Only shortlisted candidates will be contacted.
VUT reserves the right not to make an appointment
By applying for this position, you give permission to share your information with the selection panel or the relevant people involved in the recruitment process.
INTERNAL/EXTERNAL VACANCY
DIVISION: MANAGEMENT SCIENCES DEPARTMENT: ACCOUNTANCY
POST: Senior Lecturer/Lecturer: Management Accounting
POST Nº: 0114
PEROMNES GRADE: 07/08
JOB DESCRIPTION:
Key performance areas include but are not limited to:
• Provide academic leadership within the field of Management Accounting.
• Teach and assess at both undergraduate and postgraduate levels; develop and enhance the Management Accounting curriculum, contributing to the ongoing development, maintenance, and quality control of the program.
• Lead research initiatives in the field of Accountancy, producing accredited research outputs and supervising graduate and postgraduate students.
• Build and maintain industry relationships, including consultation work and collaborative research.
• Engage with the community through participation in flagship programs and projects.
• Perform ad-hoc duties as assigned by the line manager.
APPLICATION CRITERIA:
Qualifications and Experience:
• For a Senior Lecturer, a PhD in Management Accounting or a related field, and for a Lecturer, a master’s degree in management accounting, or possession of CIMA, ACCA or CA(SA) designation.
• Strong knowledge of the theory and application of Management Accounting.
• A minimum of six years of tertiary education or related industry experience for a Senior Lecturer, and a minimum of three years of tertiary education or related industry experience for a Lecturer.
• For a Senior Lecturer, research experience with published outputs in DHET-accredited journals and presentations at conferences is recommended, and for a Lecturer, research experience with published outputs in DHET-accredited academic journals and presentations at conferences will be an advantage.
• Affiliation with a relevant professional body is advantageous.
Skills:
• Exceptional written and verbal communication skills.
• Strong teaching and facilitation skills.
• Excellent planning, organizational, and time-management abilities.
• Good interpersonal skills and the ability to collaborate effectively.
• Strong problem-solving abilities.
• Proficiency in computer literacy.
• Ability to work independently with initiative and minimal supervision.
CLOSING DATE FOR APPLICATIONS: 17 APRIL 2025
Applications should include:
1. A fully completed prescribed application form which can be obtained from www.vut.ac.za
2. A detailed curriculum vitae (explicitly stating experience or knowledge in the above-mentioned fields)
3. Certified copies of all certificates/degrees
4. Certified copy of ID
5. Current contact information of referees
6. Please email applications to recruitment1@vut.ac.za and quote the post reference and post description in the subject line.
7. No manual applications will be accepted. Incomplete applications or applications without the application form and required documents will be disregarded.
8. Only applications made on our application for employment form would be considered.
9. Communication will be entered into with short-listed candidates only. If you don’t hear from VUT within 3 months deem your application as unsuccessful.
Enquiries may be directed to:
HR Business Partner: Ms Ntediseng Motaung, Tel 016 950 9160 / email address: ntediseng@vut.ac.za
HR Practitioner: Carmen Titus-Tjotjo, Tel 016 950 9160 / email address: carment@vut.ac.za
Please Note: Submission of such copies entitles Vaal University of Technology to authenticate the qualifications without any further consent from the applicant. Candidates with foreign qualifications must submit a SAQA certificate of evaluation. Vaal University of Technology is an equal opportunity and affirmative action employer. In line with the spirit of the Employment Equity Act, preference for this position will be for People with disabilities, Africans and Indians in line with VUT Employment Equity Plan.
Only shortlisted candidates will be contacted.
VUT reserves the right not to make an appointment
By applying for this position, you give permission to share your information with the selection panel or the relevant people involved in the recruitment process.