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USHAKA MARINE WORLD
 


​EXECUTIVE ASSISTANT 
 
ESSENTIAL REQUIREMENTS 
QUALIFICATIONS:
  • Matric/Grade 12 
  • National Diploma in Office Administration, Business Administration or related field. 
  • Advanced proficiency in Microsoft Office Suite and digital collaboration platforms. 
 
EXPERIENCE, KNOWLEDGE AND SKILLS: 
  • 5 years’ experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting executive-level management. 
 
BRIEF DESCRIPTION OF THE JOB 
  • Coordinate EXCO, and other Committee meeting logistics (notices, venue, attendance registers). 
  • Compile and distribute Exco packs, ensuring that documents are complete, accurate and uploaded on time. 
  • Plan, coordinate, and execute meetings, workshops, and executive events. 
  • Compile minutes, track decisions, and monitor implementation. 
  • Support planning for EXCO and committee meetings where required. 
  • Maintain office systems including filing (electronic & manual), document control, and information management. 
  • Manage travel arrangements, itineraries, accommodation and logistics. 
  • Process invoices, purchase orders, and expense claims for the executive office. 
  • Manage the executive’s calendar, schedule appointments, and coordinate high-level meetings. 
  • Screen calls, emails, and correspondence; prioritise and escalate matters appropriately. 
  • Prepare briefing notes, reports, presentations, and meeting packs. 
 
Preference will be given to employees from the designated groups in line with the provisions of the Employment equity Act, No. 55 of 1998 and any amendments thereto, uShaka Marine World's internal recruitment policy as well as uShaka Marine World’s employment equity plans.




​The organisation reserves the right not to appoint. 
 
CLOSING DATE FOR APPLICATIONS: 29th December 2025 
 
All applications, accompanied by an up-to-date detailed CV, should be forwarded to the HR Department: uShaka Marine World by e-mail, to: recruitment@ushakamarineworld.co.za
 
Due to the large number of responses anticipated correspondence will be limited to shortlisted candidates. 
 
At uShaka Marine World we are committed to protecting your privacy and to ensure that your personal information is collected and processed, lawfully and transparently in compliance to the eight (8) conditions POPI Act. By submitting your information/details, you consent to the processing of your information by uShaka Marine World for the fulfilment of their obligations towards you.