UNIVERSITY OF THE FREE STATE (UFS) VACANCIES

 
 
 

ASSISTANT OFFICER (POST LEVEL 13) (CONTRACT APPOINTMENT: 1 YEAR) JOB ID: 6198
Organizational Unit University of the Free State -> Deputy Vice-Chancellor: Research and Internationalisation -> Centre for Graduate Support
Contract Type Contract
Occupational Level Semi-Skilled
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 22/7/2025
 
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll  - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
 
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:                                                                      
•    A detailed Curriculum Vitae.
•    Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
•    A copy of your identity document (South African ID or passport for foreign nationals).
•    Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).
 
Duties and responsibilities:
•    Process University Capacity Development Grant (UCDG) ad hoc claims.
•    Verify employment hours of claimants with Human Resources and applicable guidelines.
•    Process travel authorisations, travel expenses and cash advances.
•    Process UCDG F1 Creditor claims.
•    Create e-requisitions for Operational and UCDG accommodation, travel arrangements, presenter
payments, air tickets, car rental and catering quotations.
•    Distribute Purchase Orders to requesters.
•    Send signed invoices to UFS Finance, based on the quotations processed.
•    Provide proof of payment to service providers when requested and received from UFS Finance.
•    Process Nurturing Emerging Scholar’s Programme (NESP) related financial transactions.
•    Serve on the Staff Study Support Grant committee and process financial transactions of approved
applications.
•    Administer and monitor Operational, UCDG and NESP General Ledger expenses.
•    Report on any unusual transactions or movements in the General Ledger.
•    Compile monthly reports for Operational, UCDG and NESP activities.
•    Maintain and update NESP and staff financial records and reconcile with entity expenditure.
•    Comply with UFS Financial policies and the processing of payment in time.
•    Update the UCDG Management Information System (MIS) with financial progress.
•    Communicate with suppliers, service providers, external and internal UFS stakeholders.

Inherent requirements:
•    Grade 12 on NQF Level 4.
•    Experience in financial processing in the higher education sector.

Recommendations:
•    Minimum of one (1) year’s experience in the higher education sector.
•    A post-school qualification in finance/accounting.
•    Knowledge of financial processing at a higher education institution.
Competencies
Required competencies:  
•    Results Orientated:
-    The ability to be reliable, responsible, dependable and to fulfil obligations.
-    The ability to deal calmly and effectively with high stress situations.
•    Strategic Thinking:
-    The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
-    The ability to be creative and open-minded when addressing work issues.
•    Business Acumen:
-    The ability to adhere to rules and strictly follow work regulations.
-    Proficient in using MS Office.
•    Leading:
-    The ability to maintain high levels of personal motivation, energy and enthusiasm.
-    The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
•    Building Coalitions:
-    The ability to be self-assured and at ease with people in all types of social situations.
-    The ability to interact with others and establish personal connections with people.

Assumption of duties: As soon as possible.
 
Closing date: 22 July 2025
 
Fringe benefits:  (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
 
Salary The annual remuneration package, including benefits is R 231 699,90– R 388 426,59 per annum, depending on the budget available for the position, relevant work experience and qualifications.
 
Enquiries: For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za or Recruit@ufs.ac.zaAdditionally, kindly contact 051 401 9831 / 9848 / 9329 for assistance.
 
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf 
 
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
 
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

PLEASE APPLY HERE
 
 
 
 
 

​ASSISTANT OFFICER (POST LEVEL 13) (CONTRACT APPOINTMENT: 1 YEAR) (1 POSITION) JOB ID: 6199
Organizational Unit University of the Free State -> Deputy Vice-Chancellor: Research and Internationalisation -> Centre for Graduate Support
Contract Type Contract
Occupational Level Semi-Skilled
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 22/7/2025
 
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll  - Applications submitted through any other platform will not be considered.                                                                                                                            
The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:                                                                      
•    A detailed Curriculum Vitae.
•    Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
•    A copy of your identity document (South African ID or passport for foreign nationals).
•    Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:
•    Assist with progress reports administration on Graduate Research Management (GRM) system.
•    Assist with linking of staff and students on GRM.
•    Maintenance of GRM.
•    Assist with the development of training support material for different roles on GRM.
•    Assist with regular reports on GRM progress.
•    Assist with the induction of staff and students on GRM.
•    Assist with enquiries and troubleshooting concerning GRM.

Inherent requirements:
•    Grade 12 on NQF Level 4.
•    Experience working on a Graduate Research Management System in the higher education sector.

Recommendations:
•    An NQF Level 7 qualification.
•    A minimum of 1 year of experience on a PeopleSoft Graduate Research Management System in the higher education sector.
 
Competencies
Required competencies: 
•    Results Orientated:
-    The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
-    The ability to be reliable, responsible, dependable and to fulfil obligations.
•    Strategic Thinking:
-    The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
-    The ability to carefully analyse information and use logic to address issues and problems at work.
•    Business Acumen:
-    The ability to adhere to rules and strictly follow work regulations.
-    Proficient in using MS Office.
•    Leading:
-    The ability to maintain high levels of personal motivation, energy and enthusiasm.
-    The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
•    Building Coalitions:
-    The ability to be self-assured and at ease with people in all types of social situations.
-    The ability to interact with others and establish personal connections with people.
 
Assumption of duties: As soon as possible.
 
Closing date: 22 July 2025
 
Fringe benefits:  (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
 
Salary: The annual remuneration package, including benefits is R 231 699,90 – R 388 426,59 per annum, depending on the budget available for the position, relevant work experience and qualifications.
 
Enquiries:
For enquiries, please feel free to contact 051 401 2979 or email  JardineS@ufs.ac.za  or Recruit@ufs.ac.za Additionally, kindly contact 051 401 9848 / 9813 / 9329   for assistance.
 
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf 
 
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
 
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

PLEASE APPLY HERE

​PROGRAMME DIRECTOR: COMMUNICATION SCIENCE (CONTRACT APPOINTMENT: FIVE YEARS): DEPARTMENT COMMUNICATION SCIENCE (JOB ID 6200)
Organizational Unit University of the Free State -> Faculty of Humanities -> Department Communication Science
Contract Type Contract
Occupational Level Junior Management
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 25/7/2025
 
Description
PLEASE NOTE THAT ONLY PERMANENT ACADEMIC STAFF FROM THE UNIVERSITY OF THE FREE STATE’S DEPARTMENT OF COMMUNICATION SCIENCE WILL BE CONSIDERED FOR THIS POST.
 
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website:  https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.                             
The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
 
Duties and responsibilities:
In consultation with the Academic Head of Communication Science undertake the following:
•    The design and redesign the curriculum by involving all relevant stakeholders.
•    Develop new learning programmes in consultation with industry and other stakeholders.
•    Frequent and continues development and management of the operational plan of the Programmes.
•    Provide general leadership in the Programmes and ensure academic coherence across all various modules of the programmes.
•    Responsible for Financial Management (annual budgeting, financial planning, allocation of funds, and financial control), and deployment of the resources needed for maximum benefit to the delivery of the programmes.
•    Motivate and lead employees in the Programmes to achieve transformation within the Programmes and the institution.
•    Ensure that the activities of the Programmes are undertaken in accordance with the governance, policy and regulatory frameworks of the University.
•    Provide top-quality, research-informed facilitation of learning to ensure practise-based learning and improvement.
•    Assume responsibility for the academic quality of the programmes.
•    Manage curriculation processes of the programmes.
•    Manage academic administration.
•    Monitor and manage quality assurance of technology and innovation activities in the Programmes.
•    Implement applicable governance, policy and regulatory frameworks of the University.
•    Scholarship of high quality and specialised expertise.
•    Provide teaching and learning to students.
•    Conduct own research.
•    Provide academic advice in terms of academic inquiries, amendments of year books, schedules, timetables, etc.
•    Implement applicable governance, policy and regulatory frameworks of the University.
•    Serve on the marketing committee of the faculty as necessary.
•    Compile an annual marketing plan and budget, and plan the implementation thereof in cooperation with the support services concerned.
•    Advertise the programmes in an appropriate manner.
•    Compile marketing pamphlets or any suitable marketing material.
•    Be involved in the introduction of the programmes at road shows and open days.
•    Liaise with authorities from practice, the professions, the private sector, etc. for the purpose of needs assessment and correlation of subject content with professional precepts.
 
Inherent Job Requirements:
​​​​​​​•    PhD degree on NQF Level 10 in Communication Science or related field. 
•    Any full-time, permanent member of the academic staff of the Department of Communication Science at the University of the Free State (UFS).
 
Recommendations:
•    Exposure to programme development and academic advisory services will be an advantage.
 
Competencies
Key Competencies:
•    Results oriented.
-    The ability to deal calmly and effectively with high stress situations.
-    The ability to be reliable, responsible, dependable and to fulfil obligations.
•    Strategic thinking.
-    The ability to plan work and to follow plans.
-    The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
•    Business Acumen:
-    The ability to adhere to rules and strictly follow work regulations.
-    Proficient in using MS Office.
•    Leading.
-    The ability to maintain high levels of personal motivation, energy and enthusiasm.
-    The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together. 
•    Building coalitions
-    The ability to be sensitive and understanding to the needs and feelings of others.
-    The ability to interact with others and establish personal connections with people.
 
Required Documents
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:                                                                      
•    A detailed Curriculum Vitae.
•    Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
•    A copy of your identity document (South African ID or passport for foreign nationals).
 
Assumption of duties: 01 September 2025.
 
Closing date: 25 July 2025 
 
Allowance:
The Programme Director allowance is payable, which is calculated according to a transparent formula approved by the relevant decision-making structures of the UFS.  The value of the allowance is available on request.  
 
Enquiries:
For enquiries, please feel free to contact me at 051 401 9813 or email at PhokaR@ufs.ac.za. Additionally, kindly contact 051 401 2979 / 9810 / 9814 for assistance.
 
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: UFS EEA13 1 March 2025_28 Feb 2026
 
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
 
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

PLEASE APPLY HERE