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UNIVERSITY OF THE FREE STATE (UFS) VACANCIES
UNIVERSITY OF THE FREE STATE (UFS)
TALENT ACQUISITION COORDINATOR (POST LEVEL 12) (2 POSITIONS) (JOB ID 6222)
Organizational Unit University of the Free State -> Deputy Vice-Chancellor: People & Operations -> Human Resources -> Talent Acquisition and Employment Equity
Contract Type Permanent
Occupational Level Semi-Skilled
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 19/8/2025
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).
Duties and responsibilities
Talent Acquisition
• Responsible for the full life cycle recruiting administration activities, including placement of advertisements on platforms and social media, reviewing applicants, screening, assisting with interviews of junior positions, conducting reference, criminal and qualification checks in an ethical and legal manner, as well as coordinating and supporting the recruitment and selection process.
• Administer the recruitment process through keeping record of candidates, giving suitable feedback, arranging selection activities, etc.
• Monitor applications and/or responses received and ensure that the candidates’ applications are processed efficiently.
• Ensure that all the necessary administration is concluded in line with the University’s policies and procedures.
• Conduct head-hunting to find and attract highly qualified candidates for specialised positions through a proactive and targeted approach.
• Arrange travel and accommodation for senior position processes.
• Monthly reporting on activities.
• Assist with other reasonable ad hoc duties as may arise.
Stakeholder Management
• Ensure a positive and strong candidate experience, while maintaining responsive, supportive and continuous communication.
• Seek and provide feedback in a professional manner at all times to candidates.
• Provide professional, knowledgeable and friendly services to line managers and HRBPs, ensuring a prompt response to queries and requests.
• Conduct regular service reviews with clients to ensure continuous improvement.
Compliance
• Adhere to all University policies, procedures and ethics codes.
• Seek support and escalate non-compliance where appropriate.
Inherent Job Requirements
• A bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Human Resources or a related discipline.
• A minimum of one (1) year’s relevant working experience in recruitment and selection activities.
Recommendations
• Thorough understanding of HR theories and best practices.
• Experience within the higher-education environment.
• Knowledge of university systems, policies, and procedures.
Competencies
Key Competencies Required:
• Results Orientated:
- The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
- The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking:
- The ability to deal with several activities at a time.
- The ability to plan work and to follow plans.
• Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
• Leading:
- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.
Assumption of duties: As soon as possible.
Closing date: 19 August 2025
Salary: The annual remuneration package, including benefits is R388 426,59 – R487 479,38 per annum, depending on the budget available for the position, relevant work experience and qualifications.
Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries: For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.zaor Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9813/ 9814 / 7659 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
Additional Information
6222: TA Coordinator x2
PLEASE APPLY HERE
RESEARCH INTEGRITY OFFICER AND DATA ANALYST (POST LEVEL 8) (JOB ID: 6221)
Organizational Unit University of the Free State -> Deputy Vice-Chancellor: Research and Internationalisation -> Research Development
Contract Type Permanent
Occupational Level Junior Management
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 21/8/2025
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only
Duties and responsibilities:
Research Integrity
• Foster a research environment that encourages responsible conduct of research.
• Investigate allegations of research misconduct and questionable research practices.
• Support Research Integrity to implement, raise awareness and upskill the university in matters related to research misconduct and questionable research practices.
• Identify, develop and implement policies related to research integrity.
• Ensure compliance with regulations for handling and reporting research misconduct.
• Receive and evaluate allegations of research misconduct.
• Manage inquiries and investigations as needed.
• Create a database to monitor and report on allegations of misconduct to relevant role players.
• Advocate awareness of research misconduct and questionable research practices and create strategies for identifying, managing and avoiding such practices.
• Provide training regarding Research Integrity issues.
• Service and support of high-level institutional committees.
• Manage the Policy environment (including revision and implementation).
• Run and support processes related to investigations and/or enquiry General landscape of research management.
• Support research ethics and/or integrity norms and standards.
• Support and manage informal enquire and special investigations committees.
Data Analysis
• Utilise statistical analysis and data visualisation.
• Extract meaningful insights to inform decision-making.
• Manage databases, troubleshoot issues and optimize performance.
• Develop and maintain data collection systems.
• Generate reports based חס analysed data.
• Presents findings to aid decision-making.
• Manage day-to-day research data sets and reports.
• Develop and undertake data quality checks and merge with other datasets the server.
• Run data quality checks and liaise with sites regarding data quality and errors.
Inherent requirements:
• Honours degree on NQF Level 8 (or equivalent) in Administrative Law/Bioethics/Applied Ethics background Management Studies/Higher Education Studies/Project Management.
• A minimum of three (3) years of relevant working experience relating to the duties and responsibilities.
Recommendations:
• A minimum of 3 years in research management.
• Recognition as a research management professional will be an advantage.
• Research ethics or research integrity at a mid- to senior level, with evidence of having supported or engaged in processes of enquiry or investigation in a Higher Education or Research related space.
• Experience in data analysis.
• Good knowledge of Social and/or other research databases
• Excellent Excel knowledge and skills
Competencies
Required competencies:
Results Orientated:
- The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
- The ability to deal calmly and effectively with high stress situations.
• Strategic Thinking:
- The ability to plan work and to follow plans.
- The ability to be creative and open-minded when addressing work issues.
• Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
• Leading:
- The ability to lead, take charge of situations, and offer opinions and directions to others.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
- The ability to negotiate, sell, influence and to persuade others.
- The ability to be self-assured and at ease with people in all types of social situations.
Assumption of duties: As soon as possible.
Closing date: 21 August 2025
Salary: The salary is available on request.
Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries: For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2876/ 9813/ 9814/ 7659/ 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
Additional Information
Job Advert
PLEASE APPLY HERE
RESEARCH INTEGRITY OFFICER AND DATA ANALYST (POST LEVEL 8) (JOB ID: 6221)
Organizational Unit University of the Free State -> Deputy Vice-Chancellor: Research and Internationalisation -> Research Development
Contract Type Permanent
Occupational Level Junior Management
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 21/8/2025
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only
Duties and responsibilities:
Research Integrity
• Foster a research environment that encourages responsible conduct of research.
• Investigate allegations of research misconduct and questionable research practices.
• Support Research Integrity to implement, raise awareness and upskill the university in matters related to research misconduct and questionable research practices.
• Identify, develop and implement policies related to research integrity.
• Ensure compliance with regulations for handling and reporting research misconduct.
• Receive and evaluate allegations of research misconduct.
• Manage inquiries and investigations as needed.
• Create a database to monitor and report on allegations of misconduct to relevant role players.
• Advocate awareness of research misconduct and questionable research practices and create strategies for identifying, managing and avoiding such practices.
• Provide training regarding Research Integrity issues.
• Service and support of high-level institutional committees.
• Manage the Policy environment (including revision and implementation).
• Run and support processes related to investigations and/or enquiry General landscape of research management.
• Support research ethics and/or integrity norms and standards.
• Support and manage informal enquire and special investigations committees.
Data Analysis
• Utilise statistical analysis and data visualisation.
• Extract meaningful insights to inform decision-making.
• Manage databases, troubleshoot issues and optimize performance.
• Develop and maintain data collection systems.
• Generate reports based חס analysed data.
• Presents findings to aid decision-making.
• Manage day-to-day research data sets and reports.
• Develop and undertake data quality checks and merge with other datasets the server.
• Run data quality checks and liaise with sites regarding data quality and errors.
Inherent requirements:
• Honours degree on NQF Level 8 (or equivalent) in Administrative Law/Bioethics/Applied Ethics background Management Studies/Higher Education Studies/Project Management.
• A minimum of three (3) years of relevant working experience relating to the duties and responsibilities.
Recommendations:
• A minimum of 3 years in research management.
• Recognition as a research management professional will be an advantage.
• Research ethics or research integrity at a mid- to senior level, with evidence of having supported or engaged in processes of enquiry or investigation in a Higher Education or Research related space.
• Experience in data analysis.
• Good knowledge of Social and/or other research databases
• Excellent Excel knowledge and skills
Competencies
Required competencies:
Results Orientated:
- The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
- The ability to deal calmly and effectively with high stress situations.
• Strategic Thinking:
- The ability to plan work and to follow plans.
- The ability to be creative and open-minded when addressing work issues.
• Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
• Leading:
- The ability to lead, take charge of situations, and offer opinions and directions to others.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
- The ability to negotiate, sell, influence and to persuade others.
- The ability to be self-assured and at ease with people in all types of social situations.
Assumption of duties: As soon as possible.
Closing date: 21 August 2025
Salary: The salary is available on request.
Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries: For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2876/ 9813/ 9814/ 7659/ 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
Additional Information
Job Advert
PLEASE APPLY HERE
SPECIALIST WRITER (POST LEVEL 8) (JOB ID: 6220)
Organizational Unit University of the Free State -> Vice- Chancellor and Principal -> Communication and Marketing
Contract Type Permanent
Occupational Level Junior Management
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 17/8/2025
Description
This post was previously advertised as Job ID: 6171 and 6178. All applications received in response to the previous advertisements, will automatically be considered. Previous applicants, therefore do not need to reapply.
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).
Duties and responsibilities:
Content Strategy Development
• Develop and execute a strategic content plan for the Department of Communication and Marketing (DCM) in alignment with the DCM’s Communication and Marketing Strategy and the university’s communication goals, vision, and values.
High-Impact Writing and Editing:
• Support the Vice-Chancellor and Principal’s stakeholder engagement programme and content calendar by producing high-level speeches, articles, and digital content for use by the DCM’s Content Hub. This includes research on topics and engaging with relevant role-players to source information.
• Support the university’s Executive Communication Strategy by producing high-level content such as speeches, articles, and social media content. This includes research on topics, analysis of content relevant content, and engaging with members of the executive committee.
• Write a broad range of high-quality written materials including feature stories, opinion pieces, research breakthroughs, and digital content for the DCM’s Content Hub. This includes collaboration with faculties and other stakeholders to source content.
• Craft compelling narratives that reflect the university’s tone and brand voice that will engage a wide range of audiences, from prospective students and alumni to media outlets and public stakeholders.
• Actively participate in and contribute to the DCM’s Content Hub, curating and optimising content across platforms for cohesive communication. This includes ensuring timely presentation of all content in multimedia formats, enhancing usability across digital, print, and social media platforms.
• Assist the news editor with Content Hub duties (chairing, news list, publications and platform productions).
• Assist the Assistant Director: Internal Communication with the production of institutional magazines such as the Bult and Dumela.
• Conduct regular reviews of institutional content, updating and refining language to reflect the university’s evolving priorities and vision.
• Provide guidance on writing and editing best practices to the DCM’s Content Hub to ensure quality and consistency across all communication channels.
Stakeholder Engagement and Collaboration
• Serve as a writer for the Vice-Chancellor and Principal and members of the university’s executive management, translating leadership’s vision and ideas into impactful communication according to the university’s Executive Communication Strategy.
• Work closely with departmental heads, academic leaders, and external partners to develop and refine content that supports the UFS’s goals.
• Establish strong working relationships with other departments to ensure alignment and to promote cross-functional initiatives.
Project Management and Conceptualising Integrated Communication Campaigns and Projects
• Oversee and execute the end-to-end management of high-priority campaigns, projects, ensuring timely delivery and alignment with strategic priorities.
• Draft and execute communication plans for key institutional intergrade communication campaigns and projects.
• Coordinate the production of visually compelling materials for departmental integrated communication campaigns and projects in cooperation with the Unit for Reputation, Brand, and Marketing Management.
• Develop timelines and content calendars for major communication initiatives, ensuring alignment with university milestones.
Market Research and Benchmarking:
• Stay informed on industry best practices, higher education trends, and emerging communication platforms to enhance content effectiveness.
• Conduct research on peer institutions’ communications and adapt innovative strategies that align with UFS’s objectives.
• Track and analyse content performance metrics, adjusting strategies based on data insights and audience feedback.
Inherent requirements:
• Bachelor's degree/BTech/Advanced Diploma (NQF Level 7).
• Minimum of three (3) years' relevant working experience relating to the duties and responsibilities.
• Extensive experience in content research and speech writing on an executive level for the higher education or corporate sectors.
Recommendations:
• Experience in content research and writing high-quality, impactful content for the higher education sector, including the writing of speeches and opinion articles.
• Familiarity with multimedia production, including digital content creation.
• Basic project management skills.
• Prior experience in public relations, with a focus on institutional communication.
• Advanced computer skills, especially in MS Word and PowerPoint.
• Basic photography skills.
Competencies
Required competencies:
• Results Orientated:
- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking:
- The ability to deal with several activities at a time.
- The ability to plan work and to follow plans.
• Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
• Leading:
- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.
Assumption of duties: As soon as possible.
Closing date: 17 August 2025
Salary: The salary is available on request.
Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries: For enquiries, please feel free to contact 051 401 9814 or email MakolaCM@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979 / 9810/ 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
Additional Information
Specialist Writer (Post Level 8) (Job ID: 6220)
PLEASE APPLY HERE
SENIOR ASSISTANT OFFICER: KOVSIE GEAR (POST LEVEL 12) (JOB ID: 6201)
Organizational Unit University of the Free State -> Vice- Chancellor and Principal -> Communication and Marketing
Contract Type Permanent
Occupational Level Semi-Skilled
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 19/8/2025
Description
IMPORTANT: ONLY INTERNAL APPLICANTS WILL BE CONSIDERED FOR THIS POSITION.
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
Duties and responsibilities:
• Deliver good customer service in the merchandise environment.
• Serve customers at the point of sale in the shop, including the wrapping of gifts.
• Sell high-volume, high-quality UFS-branded products to ensure financial sustainability.
• Liaise with internal stakeholders for departmental merchandise orders to contribute to a self-sustainable environment.
• Responsible for the correct orders and deliveries of the merchandise as ordered by departments.
• Submit monthly sales reports to the line manager.
• Assist the line manager with operational matters by ordering stock and stationery from the store and attending to security matters with Protection Services.
• Report maintenance requests for the interior of the shop when necessary.
• Arrange weekly production meetings with the KovsieGear team.
• Assist with the induction of temporary staff and student assistants.
• Monitor and administer a generic email address.
• Stay informed about the UFS Corporate Guidelines.
• Ensure that the correct UFS branding is applied to all merchandise delivered from suppliers.
• Assist with marketing campaigns of the merchandise environment.
• Assist with quarterly stock-takes.
• Adhere to the UFS financial policy in all financial transactions.
• Oversee the neatness of the KovsieGear back office.
• Ad-hoc duties include assistance during institutional in the department of Communication and Marketing.
• Ad-hoc duties in the merchandise environment during the absence of other staff members.
Inherent requirements:
• Grade 12 or national vocational certificate on NQF Level 4.
• A minimum of one (1) year’s relevant experience in a retail or marketing environment.
Recommendations:
• A three-year national diploma on NQF Level 6 or a bachelor’s degree on NQF Level 7 in Marketing, Communication or Business Administration.
• At least three years’ relevant experience in a retail or marketing environment.
• Experience in the field of marketing and promotion.
• Knowledge of the Pastel point of sales.
• Knowledge of MS Excel
• Knowledge of university systems, policies, and procedures.
• Valid drivers license
Competencies
Required competencies:
• Results Orientated:
- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking:
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to plan work and to follow plans.
• Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
• Leading:
- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
• Building Coalitions:
- The ability to negotiate, sell, influence and to persuade others.
- The ability to interact with others and establish personal connections with people.
Assumption of duties: 01 September 2025
Closing date: 19 August 2025
Salary: The annual remuneration package, including benefits is R388 426,59 -R487 479,38 per annum, depending on the budget available for the position, relevant work experience and qualifications.
Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries: For enquiries, please feel free to contact 051 401 9814 or email MakolaCM@ufs.ac.zaor Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979 / 9810 / 9813 / 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: UFS EEA13 1 March 2025_28 Feb 2026
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
Additional Information
Senior Assistant Officer: Kovsie Gear (post level 12) (Job ID: 6201)
PLEASE APPLY HERE
TEAM LEADER: HOUSEKEEPING (POST LEVEL 18): HOUSING AND RESIDENCE AFFAIRS (JOB ID: 6219)
Organizational Unit University of the Free State -> Student Affairs -> Housing and Residence Affairs
Contract Type Permanent
Occupational Level Unskilled
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 17/8/2025
Description
PLEASE NOTE THAT ONLY PERMANENT HOUSING AND RESIDENCE AFFAIRS STAFF OF THE UNIVERSITY OF THE FREE STATE’S BLOEMFONTEIN CAMPUS WILL BE CONSIDERED FOR THIS POST.
How to apply:
Hard copy applications may be submitted at:
• The University of the Free State, George du Toit Building, Human Resources Department, 2nd Floor, Reception: Room S201
OR
• Online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll
Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
• A detailed curriculum vitae.
• A copy of your identity document (SA ID or passport in the case of foreign nationals).
Duties and responsibilities:
• Ensure quality of housekeeping services.
• Conduct inspections in residences as required by line management.
• Formal inspection once a week.
• Pay attention to detail and deep cleaning issues and report to Senior Housekeeping Manager.
• Constant communication with Senior Housekeeping Manager.
• Ensure staff adhere to the additional cleaning procedures according to the COVID19 SOP.
• Monitor misuse of furniture in residence/s and communicate to line manager.
• Report faulty firefighting equipment to line management.
• Send maintenance concerns to Senior Housekeeping manager on a daily basis.
• Manage personal hygiene, wear of uniforms and the use of PPE in respective residences.
• Accompany contract workers where applicable.
• Mix and hand out detergents to cleaning staff.
• Weekly meetings with line manager.
• Take minutes of meetings.
• Execute extra hygiene and deep cleaning tasks in appointed cluster.
• Supervise Houseman on daily basis.
• Plan tasks for Houseman in advance.
• Plan tasks in advance for recess cleaning and communicate to Senior Housekeeping Manager.
• Administer all cleaning detergents and equipment in a responsible way.
• Adhere to all Occupational Health and Safety processes and regulations in working environment.
• Perform maintenance as and when applicable.
• Corrective steps with regards to inspections, audit reports and swab reports.
• Provide feedback about corrective steps to Senior Housekeeping Manager
• Conduct inventory count and monitor misuse of furniture in residence/s.
• Conduct inventories count timeously.
• Report maintenance and pest control concerns to Senior Housekeeping Manager where and when applicable.
Inherent Job Requirements:
• Grade 10 on NQF Level 2.
• Relevant experience related to the duties and responsibilities.
Recommendations:
• Minimum of two (2) years’ experience in a colour code cleaning system.
• Colour coding cleaning system certificate (attach a copy).
Competencies
Key Competencies Required:
• Results-oriented:
o The ability to cope with a frequently changing environment and to adapt to evolving situations.
o The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic thinking:
o The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• Business acumen:
o The ability to adhere to rules and strictly follow work regulations.
o Experience in cleaning with a colour-coding system.
• Leading:
o The ability to lead, take charge of situations, and offer opinions and directions to others.
o The ability to be cooperative with others, display good-natured attitude, and encourage people to work together.
• Building coalitions:
o The ability to interact with others and establish personal connections with people.
Assumption of duties: As soon as possible.
Closing date: 17 August 2025
Salary: The annual remuneration package, including benefits, is R122 167.78 per annum.
Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries: For enquiries, please feel free to contact 051 401 7659 or email SejanamaneP@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848/ 9813/ 9810/ 9814/ 2979 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
PLEASE APPLY HERE
TEAM LEADER: HOUSEKEEPING (POST LEVEL 18): HOUSING AND RESIDENCE AFFAIRS (JOB ID 6218)
Organizational Unit University of the Free State -> Student Affairs -> Housing and Residence Affairs
Contract Type Permanent
Occupational Level Unskilled
Location South Campus - Bloemfontein, FS ZA (Primary)
Closing Date 17/8/2025
Description
PLEASE NOTE THAT ONLY PERMANENT HOUSING AND RESIDENCE AFFAIRS STAFF OF THE UNIVERSITY OF THE FREE STATE’S SOUTH CAMPUS WILL BE CONSIDERED FOR THIS POST.
How to apply:
Hard copy applications may be submitted at:
• The University of the Free State, George du Toit Building, Human Resources Department, 2nd Floor, Reception: Room S201
OR
• Online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll
Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
• A detailed curriculum vitae.
• A copy of your identity document (SA ID or passport in the case of foreign nationals).
Duties and responsibilities:
• Act as stand-in for Housekeeping Managers, manage and administer the required tasks.
• Prepare and hand out cleaning equipment to staff as needed.
• Oversee daily Housekeeping Manager operations.
• Hand out cleaning equipment, chemicals, and plastic bags daily.
• Supervise and monitor the daily cleaning of all areas in Residence (Standard Operating Procedures).
• Arrange for casual staff where needed.
• Communicate the information to the Service Manager.
• Communicate daily with staff on work-related issues.
• Do weekly inspections in all areas of Residence and inform the Service Manager of the findings during her inspection.
• Assist with toilet paper and hand paper towels on Mondays, Wednesday, and Fridays.
• Any special cleaning must be reported to the Service Manager to arrange who will be responsible for the cleaning.
• Report on any staff-related issues to her office.
• Report on Maintenance issues to Service Manager.
• Stand in Housekeeping Manager, report to Housekeeping Manager on duty
• Manage and administer extra hygiene and deep cleaning tasks in appointed cluster.
• Supervise staff daily and report back to Housekeeping Manager.
• Attend weekly meetings with the housekeeping manager.
• Report maintenance issues of Day Residence/On-Campus Residence/Senior Flats to Housekeeping Manager.
• Implement corrective actions after inspections, audit reports and hygiene swabs.
• Manage and administer service delivery in Day Residence/On-Campus Residences/ Senior Flats and ensure high standards of hygiene at all times.
• Conduct weekly inspections in Day Residence/On-Campus Residences/ Senior Flats.
• Report maintenance, pest control issues and faulty firefighting equipment in Day Residence/On-Campus Residences/ Senior Flats to Housekeeping Manager.
• Conduct inventory count, as scheduled, and report misuse of furniture to Housekeeping Manager.
Inherent Job Requirements:
• Grade 10 on NQF Level 2.
• Relevant experience related to the duties and responsibilities.
Recommendations:
• Minimum of two (2) years’ experience in a colour code cleaning system.
• Colour coding cleaning system certificate.
Competencies
Key Competencies Required:
• Results orientated:
o The ability to cope with a frequently changing environment and to adapt to evolving situations.
o The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic thinking:
o The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• Business acumen:
o The ability to adhere to rules and strictly follow work regulations.
o Experience in cleaning with a colour-coding system.
• Leading:
o The ability to lead, take charge of situations, and offer opinions and directions to others.
o The ability to be cooperative with others, display good-natured attitude, and encourage people to work together.
• Building coalitions:
o The ability to interact with others and establish personal connections with people.
Assumption of duties: As soon as possible.
Closing date: 17 August 2025
Salary: The annual remuneration package, including benefits is R122 167.78 per annum.
Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries: For enquiries, please feel free to contact 051 401 7659 or email SejanamaneP@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848/ 9813/ 9810/ 9814/ 2979 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
PLEASE APPLY HERE