UNIVERSITY OF THE FREE STATE (UFS) VACANCIES

UNIVERSITY OF THE FREE STATE (UFS)

OFF-CAMPUS ACCOMMODATION ADMINISTRATOR (POST LEVEL 13) (CONTRACT APPOINTMENT: 3 YEARS) (JOB ID: 6250)
Organizational Unit University of the Free State -> Student Affairs -> Housing and Residence Affairs
Contract Type Contract
Occupational Level Semi-Skilled
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 8/10/2025

Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll  - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
•   A detailed Curriculum Vitae.
•   Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
•   A copy of your identity document (South African ID or passport for foreign nationals).
•   Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities
•   Administration: Evaluation and Applications:
o   Ensure all documentation is filed according to the list of required documents for accreditation.
o   Verify the correctness of the submitted documentation.
o   Ensure all incomplete applications are highlighted /outlined for every student address or application.
o   Contact all Service Providers with incomplete applications and notify them of the outstanding documents.
o   Update the list of all applicants and create a database for those with provisional and full
accreditation status.
o   Compile an inspection schedule of applications for the accreditation of Off-Campus student addresses.
o   Fill all the inspection schedules.
o   Assist with the verification of Off-Campus accommodation.
o   File and record keeping of all correspondence with service providers/ students/ SAPS/ Mangaung Metro and all other parties.
o   Request the availability of accommodation from Off-Campus accredited Service Providers and update regularly.
o   Follow up on updated reports from the police/neighbourhood watch for the specific area.
o   Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the reapplication for accreditation.
•   Communication:
o   Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
o   Answer the phone; deal with enquires relating to accredited Off-Campus Accommodation addresses and take messages.
o   Liaise with potential Off-Campus Accommodation Service Providers, students and visitors as
well as answering queries.
o   Inform the Off-Campus Accommodation Service Providers on the policies, procedures, protocols and directives of the UFS applicable to them.
o   Deliver (via email) correspondence documentation to potential Off-Campus Accommodation Service Providers for accreditation.
o   Confirm the submission of the application for accreditation by the Service Provider.
o   Send communication to Service Providers regarding the outcome of the inspection.
o   Set up meetings with the Service Providers of accredited addresses and the Mangaung Metro.
•   Inspections:
o   Confirm availability of Service Providers for pre- and post-inspections.
o   Conduct inspections for applicants who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for Off-Campus accommodation.
o   Ensure that all inspections are conducted as per the inspection checklist provided by the officer for off-campus accommodation.
o   Compile a report for each inspection conducted and its findings.
o   Compile a weekly summary report on the outcome of the inspections conducted.

Inherent requirements:
•   Grade 12 or national vocational certificate on NQF Level 4 (attach a copy).
•   A minimum of one (1) year’s relevant working experience related to the duties and responsibilities.
•   A valid driver's license (attach a copy).

Recommendations:
•   A relevant bachelor’s degree on NQF Level 7 or a relevant three-year national diploma on NQF Level 6 in an Office Administration-related field.
•   Postgraduate qualification.
•   Experience in building inspections.
•   Experience in construction projects.
•   Experience interpreting building plans.
•   Basic knowledge of relevant building legislation.
•   Basic knowledge of rezoning/ consent use protocols.

Competencies
Required competencies:
•   Results Orientated:
-   The ability to set high standards, establish tough goals, and to work to achieve success.
-   The ability to cope with a frequently changing environment and to adapt to evolving situations.
-   The ability to be reliable, responsible, dependable and to fulfil obligations.
•   Strategic Thinking:
-   The ability to plan work and to follow plans.
-   The ability to be creative and open-minded when addressing work issues.
•   Business Acumen:
-   The ability to adhere to rules and strictly follow work regulations.
-   Proficient in using MS Office.
•   Leading:
-   The ability to maintain high level of personal motivation, energy and enthusiasm.
-   The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
•   Building Coalitions:
-   The ability to interact with others and establish personal connections with people.
-   The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption of duties: 1 December 2025.
Closing date: 8 October 2025.
Salary: The annual remuneration package, including benefits is R231 699.90 – R388 426.59 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries: For enquiries, please feel free to contact 051 401 7659 or email SejanamaneP@ufs.ac.zaor Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848/ 9813/ 9810/ 9814/ 2979 for assistance

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

Additional Information
Off-Campus Accommodation Administrator (post level 13) (Contract appointment: 3 years) (Job ID: 6250)

PLEASE APPLY HERE

OFF-CAMPUS ACCOMMODATION INSPECTOR (POST LEVEL 12) (CONTRACT APPOINTMENT: 3 YEARS) (JOB ID: 6251)
Organizational Unit University of the Free State -> Student Affairs -> Housing and Residence Affairs
Contract Type Contract
Occupational Level Semi-Skilled
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 8/10/2025

Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
•   A detailed Curriculum Vitae.
•   Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
•   A copy of your identity document (South African ID or passport for foreign nationals).
•   Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities
•   Administration: Evaluation and Applications:
o   Ensure all documentation is filled out according to the list of required documents for accreditation.
o   Verify the correctness of the supplied documentation for accreditation and verification
o   status.
o   Compile an inspection schedule for applications for the accreditation of Off-Campus student addresses.
o   Fill all the inspection schedules.
o   Send correspondence of the availability of accommodation to the Off-Campus Accredited Service Providers and update regularly.
o   Assist with the verification of Off-Campus accommodation.
o   Keep a record of all correspondence with Service Providers/students/SAPS/Mangaung Metro and all other parties.
o   Ensure that files for accredited Service Providers are according to the requirements for the UFS Audit.
o   Follow up on updated reports from the police/neighbourhood watch for the specific area/cluster.
o   Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the re-application for accreditation.
•   Communication:
o   Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
o   Answer the phone; deal with enquiries relating to accredited Off-Campus Accommodation addresses and take messages.
o   Liaise with potential Off-Campus Accommodation Service Providers, students, and visitors, as well as answering queries.
o   Inform the Off-Campus Accommodation Service Providers on the policies, procedures,
protocols and directives of the UFS applicable to them.
o   Deliver (via email) correspondence and documentation to potential Off-Campus Accommodation Service Providers for accreditation.
o   Confirm the submission of the application for accreditation by the Service Provider.
o   Send communication to Service Providers regarding the outcome of the inspection.
o   Set up meetings with the Service Providers of accredited addresses and the Mangaung Metro.
o   Communicate with students regarding their private accommodation applications.
•   Inspections:
o   Confirm availability of Service Providers for pre- and post-inspections.
o   Conduct inspections for applicants who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for Off-Campus accommodation.
o   Ensure that all inspections are conducted as per the inspection checklist provided by the officer for Off-Campus accommodation.
o   Compile a report for each inspection conducted and its findings.
o   Compile a weekly summary report on the outcome of the inspections conducted.

Inherent requirements:
•   A bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Building Science or Civil Engineering.
•   A minimum of one (1) year’s relevant working experience related to the duties and responsibilities.
•   A valid driver's license (attach proof).

Recommendations:
•   Postgraduate qualification.
•   Experience in building inspections.
•   Experience in construction projects.
•   Experience interpreting building plans.
•   Basic knowledge of relevant building legislation.
•   Basic knowledge of rezoning/ consent use protocols.

Competencies
Required competencies:
•   Results Orientated:
-   The ability to set high standards, establish tough goals, and to work to achieve success.
-   The ability to cope with a frequently changing environment and to adapt to evolving situations.
-   The ability to be reliable, responsible, dependable and to fulfil obligations.
•   Strategic Thinking:
-   The ability to plan work and to follow plans.
-   The ability to be creative and open-minded when addressing work issues.
•   Business Acumen:
-   The ability to adhere to rules and strictly follow work regulations.
-   Proficient in using MS Office.
•   Leading:
-   The ability to maintain high level of personal motivation, energy and enthusiasm.
-   The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
•   Building Coalitions:
-   The ability to interact with others and establish personal connections with people.
-   The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption of duties: 1 December 2025.
Closing date: 8 October 2025.
Salary: The annual remuneration package, including benefits is R388 426.59 – R487 479.38 per annum, depending on the budget available for the position, relevant work experience and qualifications.
Fringe benefits:  (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries: For enquiries, please feel free to contact 051 401 7659 or email SejanamaneP@ufs.ac.zaor Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848/ 9813/ 9810/ 9814/ 2979 for assistance

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

Additional Information
Off-Campus Accommodation Inspector (post level 12) (Contract appointment: 3 years) (Job ID: 6251)

PLEASE APPLY HERE

SUBJECT HEAD (5-YEAR CONTRACT) (JOB ID: 6249)
Organizational Unit University of the Free State -> Faculty of Humanities -> Department Sociology
Contract Type
Occupational Level Junior Management
Location QwaQwa Campus - QwaQwa, FS ZA (Primary)
Closing Date 15/10/2025

Description
PLEASE NOTE THAT ONLY FULL-TIME PERMANENT ACADEMIC STAFF FROM THE UNIVERSITY OF THE FREE STATE’S DEPARTMENT OF SOCIOLOGY, QWAQWA CAMPUS WILL BE CONSIDERED FOR THIS POST.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll  - Applications submitted through any other platform will not be considered.The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
•   A detailed Curriculum Vitae.
•   Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
•   A copy of your identity document (South African ID or passport for foreign nationals).

Duties and responsibilities:
•   Provide academic leadership by executing strategies to establish the department as a leader in the field of Sociology.
•   Maintain and strengthen ties with the Bloemfontein branch of the Sociology Department.
•   Contribute to the overall leadership in the department and faculty.
•   Active participation and involvement in applicable Faculty and UFS management structures.
•   Contribute to the initiation, formulation and implementation of a visionary academic strategy for the department.
•   Develop and maintain a visionary research strategy for the department.
•   Build an effective team of scholars.
•   Encourage and actively support academic staff members to apply for external research and other grants

Inherent requirement
•   A PhD on NQF Level 10 in Sociology.
•   Full-time, permanent member of the academic staff of the Department of Sociology at the University of the Free State, Qwaqwa Campus.
Recommendations:
•   A record of accomplishment of academic research outputs.
•   Evidence of management and leadership skills/abilities.

Competencies
Required competencies:
•   Results Orientated:
-   The ability to set high standards, establish tough goals, and to work to achieve success.
-   The ability to be reliable, responsible, dependable and to fulfil obligations.
•   Strategic Thinking:
-   The ability to deal with several activities at a time.
-   The ability to carefully analyse information and use logic to address issues and problems at work.
•   Business Acumen:
-   The ability to adhere to rules and strictly follow work regulations.
-   Proficient in using MS Office.
•   Leading:
-   The ability to lead, take charge of situations, and offer opinions and directions to others.
-   The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
•   Building Coalitions:
-   The ability to negotiate, sell, influence and to persuade others.
-   The ability to interact with others and establish personal connections with people.

Assumption of duties: 01 January 2026
Closing date: 15 October 2025
Allowance: An allowance is payable, which is calculated according to a transparent formula approved by the relevant decision-making structures of the UFS. The value of the allowance is available on request.

Enquiries: For enquiries, please feel free to contact 051 401 2876 or email SeitlhekoLP@ufs.ac.za  or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848/9813/2979 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: UFS EEA13 1 March 2025_28 Feb 2026

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

PLEASE APPLY HERE

INTERN: GPS HUB RECEPTION (CONTRACT APPOINTMENT: 1 YEAR): CAREER SERVICES (JOB ID: 6248)
Organizational Unit University of the Free State -> Student Affairs -> Career Services
Contract Type Contract
Occupational Level Temporary
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date 5/10/2025

Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll  - Applications submitted through any other platform will not be considered.

The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
•   A detailed Curriculum Vitae.
•   Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
•   A copy of your identity document (South African ID or passport for foreign nationals).

Duties and responsibilities:
•   Receive parcels and sort incoming mail.
•   Circulate central communication to GPS hub staff.
•   Keep GPS hub staff list up to date.
•   Type and update the GPS hub staff administration (telephone list, birthday list).
•   File and keep records of GPS hub visitor’s log and office key management.
•   Coordinate and ensure that reception always runs smoothly (incl. lunch times / leave).
•   Coordinate the venue booking of shared spaces in GPS hub and Modlec meeting venues.
•   Collaborate with CTL/Student Affairs administrative support as and when required.
•   Coordinate signing in/out of GPS hub central keys.
•   Issue keys when requested for staff.
•   Welcome all visitors to GPS hub
•   Direct visitors to the appropriate offices or venues
•   Sign in/out of all visitors to GPS hub.
•   Provide first-line support to general GPS hub enquiries from visitors.
•   Talk to students and staff members to gain and give information.
•   Answer general telephone/email communication.

Inherent Job Requirements:
•   A B-degree on NQF Level 7 in Office Management/Business Administration/Public Administration/Communications/Human Resources Management.

The following criteria apply to the selection of candidates:
•   The applicant should not currently be participating in an existing learnership/internship programme.
•   The applicant should not have any previous formal work experience.
•   The applicant must be willing to sign an internship agreement with UFS.

Recommendations:
•   Good organisational skills and the ability to manage events/processes effectively and independently.
•   Proven computer skills, including but not limited to MS Outlook, Word, Excel and PowerPoint.
•   Ability to work effectively with others and have good interpersonal skills.
•   Ability to work well under pressure.
•   Excellent communication skills (written and verbal).

Competencies
Key Competencies Required:
•   Results Orientated:
-   The ability to be reliable, responsible, dependable and to fulfil obligations.
-   The ability to deal calmly and effectively with high stress situations.
•   Strategic Thinking:
-   The ability to deal with several activities at a time.
-   The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
•   Business Acumen:
-   The ability to adhere to rules and strictly follow work regulations.
-   Proficient in using MS Office.
-   Knowledge of CareerHub (Symplicity system)
-   Knowledge and experience with SharePoint
-   Knowledge and experience with MS Excel, MS Word for report writing and Canava for presentations.
•   Leading:
-   The ability to maintain high levels of personal motivation, energy and enthusiasm.
-   The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
•   Building Coalitions:
-   The ability to be self-assured and at ease with people in all types of social situations.
-   The ability to interact with others and establish personal connections with people.

Assumption of duties: As soon as possible.
Closing date: 5 October 2025
Salary: The annual remuneration package is R 9 100.50 per month.

Enquiries: For enquiries, please feel free to contact 051 401 2558 or email SeitlhekoLP@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9813 / 2979/ 9629 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

PLEASE APPLY HERE

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