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UNIVERSITY OF MPUMALANGA
Creating Opportunities
 
The University of Mpumalanga (UMP) is a comprehensive University established to provide a relevant, engaged and sustainable learning and teaching environment of outstanding academic excellence to match not only the skills and economic needs of the Province and its people, but of the Country as a whole. 
 
The UMP invites applications for the following position: 
 
EXECUTIVE SECRETARY TO DVC ACADEMIC 
P9

 
The primary role of this position is to ensure effective administrative, co-ordination and support services to the executive office for the smooth running of office activities. 
 
REQUIREMENTS: 
  • M + 3. 
  • At least 4 years’ experience in a Higher Education environment. 
  • A Secretarial or Office Management Qualification is a preference. 
  • Any acceptable combination of both the qualifications and/or experience would be ideal. 
  • Demonstrated knowledge of the South African Higher Education Sector. 
 
KEY PERFORMANCE AREAS: 
  • Provision of administrative and/ or functional support to line function, client and staff. 
  • Delivery of service daily in the relevant area and level of operational specialisation, internal and external i.e. staff and/or staff. 
  • Processing and co-ordination of documents. 
  • Directly problem solving with regards to workflows and service flow through the application of relevant knowledge to ensure ongoing operational efficiency. 
  • Compilation of relevant reports. 
  • Continuous improvement to expedite workflows.
 
 
KEY COMPETENCIES: 
Knowledge
  • Office Management. 
  • Financial Administration. 
  • Management of Stakeholder Relationships . 
  • Academic Policies. 
  • HEQF/HEQC/ SAQA/ Higher Education Act. 
 
Skills
  • Good written and verbal communication skills. 
  • Good problem solving skills. 
  • Computer skills. 
  • Good interpersonal skills. 
 
Personal Attributes 
  • People orientated, hard worker, responsible, reliable, creative and innovative. 
  • Respectful, honest, punctual and understand protocol. 
  • Proven attributes of transparency, integrity and teamwork. 
 

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Candidates who meet the minimum requirements are invited to apply for the advertised positions. Remuneration will be commensurate with the level at which incumbents of these post will be expected to perform. 
 
It is compulsory that all applications have the following documents: 
  • UMP application form for employment (is accessible on www.ump.ac.za)  
  • Letter of application (that provides detailed information on how the applicant meets the requirements for the position) 
  • A comprehensive CV 
  • Certified copies of relevant qualifications, ID and appropriate references. 
 
Failure to comply with the requirements on your application, will automatically disqualify your application. All applications should be sent to: Electronically to: umprecruitment@ump.ac.za,  or post to Private Bag x11283, Mbombela, 1200 or hand delivered physically at the University of Mpumalanga. 
 
If UMP has not responded within eight weeks of the closing date, you should regard your application as unsuccessful. Correspondence will be entered into with shortlisted candidates. It is the intention of the university to promote representivity in respect of race, gender, and disability through the filling of this post. 
 
Enquiries and details regarding this post may be directed to Human Resource Management, Ms Nomsa Mnisi or Mr Sydney Thwala. The landline is 013 – 002 0001. 
 
The closing date for receipt of is 22 July 2019.