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UNIVERSITY OF KWAZULU NATAL (UKZN) SUPPORT VACANCIES
UNIVERSITY OF KWAZULU NATAL (UKZN)
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representivity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity Plan.
(INTERNAL ADVERTISEMENT)
OFFICE OF THE REGISTRAR
PERSONAL ASSISTANT TO THE REGISTRAR (PEROMNES GRADE 9)
BASED ON THE WESTVILLE CAMPUS
REFERENCE NO.: REG03-2023
The University Registrar, as per Higher Education Act (Act 101 of 1997), is the secretary to the University Council, and as such, services the Council, Senate and other Statutory Committees of the University and the Executive Management Committee, and oversees much of the Statutory reporting requirements required of the University. In addition, the following large divisions are housed within the Registrar’s Portfolio - Student Academic Administration, Governance, Risk Management Services and SHE, and Legal Services. The Registrar also serves as one of the Deputy Information Officers of the University.
The Registrar’s Office, in many instances, serves as the first port of call for both internal and all external stakeholders, and is required to efficiently and professionally interface with all these stakeholders, screening, referring on and/or handling all enquiries, in keeping with UKZN values, encapsulated in the REACHT principles. The ability to manage multiple demands simultaneously and problem solve would be expected.
The Personal Assistant is required to work in close co-operation with the Registrar, and will be expected to offer his/her service independently, making a range of decisions where and when appropriate, often under pressure to deal with the daily office matters. The incumbent will also be required to draft their own correspondence, on behalf of the Office of the Registrar.
The appointed Personal Assistant will be required to support the functions and duties of the Registrar, and manage his/her office, including after hours and over weekends on occasion, as and when required. The primary Key Performance Areas are (1) Supporting the Registrar, (2) Registrar’s Office Management including financial administration and (3) Registrar’s Office Committee administration.
The position is being advertised internally, and only internal applicants will be considered, due to the requirements of the role, and the institutional knowledge that the incumbent would be expected to possess.
Minimum Requirements:
• A Bachelor’s qualification (NQF Level 7) in administration, office management or another relevant field.
Experience:
• A minimum of five (5) years’ experience in a similar position as a Personal Assistant at UKZN.
Participation in a Skills test prior to interviewing may be required of short-listed candidates.
Please note that:
Enquiries and details regarding this post, as well as requests for a job profile may be directed to Cynthia Mbuli on e-mail: mbulic@ukzn.ac.za
Appointment to this position will be on the January 2018 Conditions of Service.
The total remuneration package offered includes benefits.
The closing date for receipt of applications is Wednesday, 24 May 2023.
Applicants are required to complete the relevant application form which is available on the Vacancies website at www.ukzn.ac.za. Completed forms must be sent to Recruitment-ctm@ukzn.ac.za
Advert Reference Number MUST be clearly stated in the subject line.
Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The provision of the Personal Information is a requirement in terms of the University’s recruitment and selection process. The retention of any personal information is as a consequence of the University being bound by legislative requirements and / or good governance practices as well as record keeping for statistical purposes. The University will endeavor to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representivity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity Plan.
(INTERNAL ADVERTISEMENT)
OFFICE OF THE REGISTRAR
PERSONAL ASSISTANT TO THE REGISTRAR (PEROMNES GRADE 9)
BASED ON THE WESTVILLE CAMPUS
REFERENCE NO.: REG03-2023
The University Registrar, as per Higher Education Act (Act 101 of 1997), is the secretary to the University Council, and as such, services the Council, Senate and other Statutory Committees of the University and the Executive Management Committee, and oversees much of the Statutory reporting requirements required of the University. In addition, the following large divisions are housed within the Registrar’s Portfolio - Student Academic Administration, Governance, Risk Management Services and SHE, and Legal Services. The Registrar also serves as one of the Deputy Information Officers of the University.
The Registrar’s Office, in many instances, serves as the first port of call for both internal and all external stakeholders, and is required to efficiently and professionally interface with all these stakeholders, screening, referring on and/or handling all enquiries, in keeping with UKZN values, encapsulated in the REACHT principles. The ability to manage multiple demands simultaneously and problem solve would be expected.
The Personal Assistant is required to work in close co-operation with the Registrar, and will be expected to offer his/her service independently, making a range of decisions where and when appropriate, often under pressure to deal with the daily office matters. The incumbent will also be required to draft their own correspondence, on behalf of the Office of the Registrar.
The appointed Personal Assistant will be required to support the functions and duties of the Registrar, and manage his/her office, including after hours and over weekends on occasion, as and when required. The primary Key Performance Areas are (1) Supporting the Registrar, (2) Registrar’s Office Management including financial administration and (3) Registrar’s Office Committee administration.
The position is being advertised internally, and only internal applicants will be considered, due to the requirements of the role, and the institutional knowledge that the incumbent would be expected to possess.
Minimum Requirements:
• A Bachelor’s qualification (NQF Level 7) in administration, office management or another relevant field.
Experience:
• A minimum of five (5) years’ experience in a similar position as a Personal Assistant at UKZN.
Participation in a Skills test prior to interviewing may be required of short-listed candidates.
Please note that:
Enquiries and details regarding this post, as well as requests for a job profile may be directed to Cynthia Mbuli on e-mail: mbulic@ukzn.ac.za
Appointment to this position will be on the January 2018 Conditions of Service.
The total remuneration package offered includes benefits.
The closing date for receipt of applications is Wednesday, 24 May 2023.
Applicants are required to complete the relevant application form which is available on the Vacancies website at www.ukzn.ac.za. Completed forms must be sent to Recruitment-ctm@ukzn.ac.za
Advert Reference Number MUST be clearly stated in the subject line.
Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The provision of the Personal Information is a requirement in terms of the University’s recruitment and selection process. The retention of any personal information is as a consequence of the University being bound by legislative requirements and / or good governance practices as well as record keeping for statistical purposes. The University will endeavor to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representivity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity Plan.
6-MONTH FIXED TERM CONTRACT
STUDENT SERVICES DIVISION
ASSET AND BUILDING OFFICER
(PEROMNES GRADE 11)
STUDENT RESIDENCE AFFAIRS
HOWARD COLLEGE CAMPUS
REF NO. SS10/2023
An Asset and Building Officer is responsible for building maintenance, controlling assets and maintaining the asset register for the designated buildings. The incumbent is required to supervise and monitor cleaning staff, maintenance contractors, and related residence service providers.
The incumbent reports to the Campus Head of Student Residence Affairs.
Minimum Requirements
The total remuneration package offered is R15,390 p.m.
The closing date for receipt of applications is 23 May 2023.
Please copy the following link into your browser to apply: https://ukzn.ci.hr
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representivity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity Plan.
6-MONTH FIXED TERM CONTRACT
STUDENT SERVICES DIVISION
ASSET AND BUILDING OFFICER
(PEROMNES GRADE 11)
STUDENT RESIDENCE AFFAIRS
HOWARD COLLEGE CAMPUS
REF NO. SS10/2023
An Asset and Building Officer is responsible for building maintenance, controlling assets and maintaining the asset register for the designated buildings. The incumbent is required to supervise and monitor cleaning staff, maintenance contractors, and related residence service providers.
The incumbent reports to the Campus Head of Student Residence Affairs.
Minimum Requirements
- A Senior Certificate (grade 12) and a relevant post-matric qualification (either administrative, management, hospitality or technical).
- A valid and unendorsed driver’s licence.
- Two (2) years of relevant experience coordinating, supervising and administrating various building maintenance projects.
- A working knowledge of: building and construction related issues and of the occupational health and standards.
- Computer literacy, particularly with MS Excel and MS Word.
The total remuneration package offered is R15,390 p.m.
The closing date for receipt of applications is 23 May 2023.
Please copy the following link into your browser to apply: https://ukzn.ci.hr
The University of KwaZulu-Natal (UKZN) is committed to Employment Equity with the intention to promote representivity within the Institution. Preference will be given to applicants from the designated groups in accordance with our Employment Equity Plan.
COLLEGE OF HUMANITIES
PRESIDENTIAL YOUTH EMPLOYMENT INITIATIVE (PYEI)
HUMAN RESOURCES INTERN
HOWARD COLLEGE
SIX MONTHS FIXED TERM CONTRACT
REFERENCE NO: HUM10/2023
The University of KwaZulu-Natal, in partnership with the Department of Higher Education and Training, seeks to provide unemployed university graduates employment and on-the-job training, as part of the Presidential Youth Employment Initiative (PYEI).
Human Resources Division within the College of Humanities seeks to appoint an HR intern to support the team for a 6-months fixed term contract. The incumbent will be expected to learn and develop good understanding of human resources value chain from entry to exit. S/he will be exposed to Human Resources consulting within the College and provision of best practice processes regarding recruitment, training and development, remuneration matters, change management, transformation and employment equity, organisational development, talent and performance management, employee relations, disciplinary matters, employee wellness, and general human resources administrative duties.
Minimum Requirements
• Bachelor’s degree in Human Resources and/or Industrial Psychology and other related
• Knowledge and understanding of Human Resources theories and best practices
Who are we looking for?
If you are between the ages of 18 and 35, currently unemployed, not studying full time, nor receiving any form of a government grant (including NSFAS), a young person living with disability or a woman, you are eligible and encouraged to apply. In addition, you must have;
• completed your qualification (Higher Certificate, Diploma or Degree) and provide proof of the same.
• an excellent ability to work with people and within groups;
• good communication skills, be a good listener; and
• an interest in serving the university community.
Shortlisted candidates may be required to undergo a skills test.
The applicable stipend will be paid to the successful candidate.
The closing date for receipt of applications is Monday, 22 May 2023.
Applicants are required to complete the relevant application form which is available at: http://vacancies.ukzn.ac.za/Home.aspx
Completed forms must be sent via e-mail to: recruitment-humanities@ukzn.ac.za
The advert Reference Number must be clearly stated in the subject line
Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The University will endeavour to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.
The University of KwaZulu-Natal (UKZN) is committed to Employment Equity with the intention to promote representivity within the Institution. Preference will be given to applicants from the designated groups in accordance with our Employment Equity Plan.
COLLEGE OF HUMANITIES
PRESIDENTIAL YOUTH EMPLOYMENT INITIATIVE (PYEI)
HUMAN RESOURCES INTERN
HOWARD COLLEGE
SIX MONTHS FIXED TERM CONTRACT
REFERENCE NO: HUM10/2023
The University of KwaZulu-Natal, in partnership with the Department of Higher Education and Training, seeks to provide unemployed university graduates employment and on-the-job training, as part of the Presidential Youth Employment Initiative (PYEI).
Human Resources Division within the College of Humanities seeks to appoint an HR intern to support the team for a 6-months fixed term contract. The incumbent will be expected to learn and develop good understanding of human resources value chain from entry to exit. S/he will be exposed to Human Resources consulting within the College and provision of best practice processes regarding recruitment, training and development, remuneration matters, change management, transformation and employment equity, organisational development, talent and performance management, employee relations, disciplinary matters, employee wellness, and general human resources administrative duties.
Minimum Requirements
• Bachelor’s degree in Human Resources and/or Industrial Psychology and other related
• Knowledge and understanding of Human Resources theories and best practices
Who are we looking for?
If you are between the ages of 18 and 35, currently unemployed, not studying full time, nor receiving any form of a government grant (including NSFAS), a young person living with disability or a woman, you are eligible and encouraged to apply. In addition, you must have;
• completed your qualification (Higher Certificate, Diploma or Degree) and provide proof of the same.
• an excellent ability to work with people and within groups;
• good communication skills, be a good listener; and
• an interest in serving the university community.
Shortlisted candidates may be required to undergo a skills test.
The applicable stipend will be paid to the successful candidate.
The closing date for receipt of applications is Monday, 22 May 2023.
Applicants are required to complete the relevant application form which is available at: http://vacancies.ukzn.ac.za/Home.aspx
Completed forms must be sent via e-mail to: recruitment-humanities@ukzn.ac.za
The advert Reference Number must be clearly stated in the subject line
Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The University will endeavour to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representivity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity Plan.
COLLEGE OF LAW AND MANAGEMENT STUDIES
PUBLIC RELATIONS
ASSISTANT PUBLIC RELATIONS OFFICER
(PEROMNES GRADE 10)
(SIX-MONTH FIXED TERM CONTRACT)
WESTVILLE CAMPUS
Ref. No. CLMSPRO2023
As a member of the College Public Relations team, the Assistant Public Relations Officer will be required to assist with the implementation of the College strategic marketing and public relations plan, in line with the University Strategy and College objectives. The incumbent will be expected to travel to all the University campuses, working closely with the College PR Team in their day to day operations and activities offering support and hands-on assistance as required by the PR Manager. Assistance and involvement includes but is not limited to, Graduation, Special Events, Conferences, Workshop, Open Days, the College social media platforms and other publicity campaigns and events. The hours of duty may, at times, involve after hours and weekend responsibilities.
MINIMUM REQUIREMENTS:
• A relevant three-year degree or diploma (marketing, journalism, public relations or communications);
• Two-year experience in the field of communications;
• Demonstrable experience in writing balanced and well researched articles (submit a portfolio of evidence with your application); and
• Two-year experience in coordinating corporate events.
• Relevant work experience in a Higher Education Institution.
The remuneration rate will be determined in accordance with prevailing remuneration principles.
The closing date for receipt of applications is Monday, 22 May 2023.
Applicants are required to complete the official application form (application form - support) which is available on the Vacancies website at www.ukzn.ac.za
Completed forms must be sent to clmspr@ukzn.ac.za
Please state the advert reference number in your subject line.
The University reserves the right not to make an appointment.