UNIVERSAL SERVICE AND ACCESS AGENCY OF SOUTH AFRICA (USAASA)

  

The Universal Service and Access Agency of South Africa (USAASA) is established in terms of the Electronic Communications Act 36 of 2005. USAASA

is an equal employment employer, supportive of the objectives of the Employment Equity Act, and encourages suitably qualified individuals from all groups including special designated groups to apply for the following position:

 

 

 

BOARD COMMITTEE ADMINISTRATOR

Salary Level 10

R582 444.00 xv R686 091.00 per annum

(Ref 2026/04/24)

 

This position plays a critical governance support role within USAASA, acting as the central coordination point for all Board and Committee administrative and secretariat functions. It requires a highly organised, discreet, and governance-focused professional who ensures that Board / Committee processes run smoothly, efficiently, and in full compliance with applicable legislative and governance frameworks. It is highly structured, high-pressure environment where accuracy, confidentiality, and attention to detail are essential. The role provides end-to-end support to the Board / Committees, including coordinating meetings, preparing documentation, capturing accurate minutes, tracking resolutions, and ensuring that governance records are properly maintained and up to date.





Minimum Requirements:

Relevant Qualification

• Grade 12 / Matric certificate

• National Diploma (NQF Level 6) in Public Administration, Business Administration, Law, Governance, or related field.

• Degree (NQF Level 7) in Public Administration, Business Administration, Law, Governance, or related field will be added advantage.

• Certificate in Corporate Governance or Company Secretarial Practice will be added advantage.

 

Relevant Experience

• Minimum 5 years’ experience in Board Administration or Company Secretariat Administration services is required.

• Minimum 2 years public sector experience (Relevant sector specific experience preferred).

• Membership with Corporate Governance or Company Secretarial Body will be an added advantage.

 

Relevant Knowledge

• Committee governance processes and procedures.

• Public sector legislative and regulatory framework.

• Board and committee procedures and protocols.

• PFMA principles.

• Records and information management standards.

• Report writing and minute-taking standards.

 

Relevant Skills

• Excellent strong minute-taking and report-writing skills.

• Excellent organisational and coordination abilities.

• Attention to detail and high level of accuracy.

• Strong verbal and written communication skills.

• Ability to work under pressure and meet deadlines.

• Stakeholder engagement and interpersonal skills.

• Proficiency in Microsoft packages.

• Ability to maintain confidentiality and exercise discretion.

 

Personal Attributes

• High level of integrity and professionalism.

• Reliable and deadline-driven.

• Able to handle confidential and sensitive information.

• Strong sense of accountability.

 

Key Responsibility Areas

Board and Governance Administration

• Develop and update the annual Board Calendar with all meetings, subcommittee meetings and deliverable deadlines by collecting information, capturing on the calendar and communicating to all relevant parties annually and within SLA.

• Schedule Board and Board Sub-Committee meetings by placing all meetings into electronic calendars, inviting all board and subcommittee members and coordinating that a quorum attends within agreed meeting deadlines.

• When a quorum is not able to attend, coordinate the rescheduling and inviting of members by identifying an appropriate alternative date and time, scheduling the meeting and following the appropriate coordination processes as above within SLA.

• Coordinate and compile documents for the Board and Sub-Committee meetings and distribute within the agreed turnaround time by collecting all inputs, drafting first drafts of the board packs, submitting for signoff and approval, coordinating printing and distribution within SLA.

• Draft meeting documentation including but not limited to agenda’s, minutes and board action plans by attending the meetings, taking minutes, drafting first draft documents and submitting for approval and amendment within approved deadlines.

• Maintain Board and Sub-Committee confidentiality and information protection by complying with the defined confidentiality and communication protocol, confirming information that is requested before disseminating and implementing secure document use and management protocols with all board documentation daily.

• Coordinate and facilitate new Board and Sub-Committee Member induction, printing induction packs, coordinating presenters and scheduling attendance as required.

• Provide general Board and Governance administrative support to facilitate the effective running of the function by receiving instructions, evaluating, implementing and distributing as required and to standard.

• Provide relevant support and assistance to Board Members as and when required by receiving instructions, evaluating, implementing and distributing as required and to standard.

 

Board and Governance Communication

• Identify relevant new or changing Board and governance information that affects or impacts on USAASA and USAF by conducting research, following relevant communication forums and reading subscribed communication materials daily.

• Source, review and disseminate relevant information on new governance legislation, good practice and articles that impact on the USAASA and USAF board and present to Company Secretary when applicable.

• Draft communications providing new information and educating on risks and opportunities and gain approval before distributing to Board, Sub-Committees and relevant internal stakeholders appropriately.

• Identify common board and governance queries and questions and draft and distribute communications that provide required education or responses on the issue within SLA and to standard.

 

Company Document Administration

• Maintain CIPC compliance and documentation by collecting all required documentation, submitting to CIPC and filing securely monthly.

• Always maintain CIPC status through updating Director information and complying with all other requirements monthly.

• Provide CIPC administration support on all requirements as and when required.

 

General Administration

• Provide meeting coordination support and assistance by scheduling, inviting, booking meeting rooms, bringing relevant documentation and taking meeting notes as and when required.

• Coordinate and organise events and functions when required by receiving brief and budget, coordinating event, coordinating payment of providers and facilitating that the event delivers the required objectives as required.

• Coordinate travel arrangements by following the travel policy as and when required.

• Develop and update the departmental annual calendar, by collecting all deliverables and outputs, placing on the calendar and updating with changes, coordinating that all meetings and deadlines are scheduled as and when required.

• Provide any other administrative support, by receiving request and implementing as and when required.

 

 

Applications:

Application letters accompanied by a comprehensive curriculum vitae, certified copies of qualifications and identity document should be forwarded for the attention of Ms. Sharonne Scheepers to recruitmentbca@usaasa.org.za or hand delivered to building 1 Thornhill Office Park, 94 Bekker Street, Vorna Valley Midrand, 1685.

 

Closing Date: 1 June 2026

 

Note: Correspondence will be limited to the shortlisted candidates only. If you have not been contacted within 3 months of the closing date of the advertisement, kindly regard your application as unsuccessful. Shortlisted candidates must be prepared to consent and be subjected to necessary background checks, security vetting and competency assessment.

 

Enquiries: Sharonne Scheepers (Recruitment & Selection), Tel. (011 564 1653)