UNIVERSAL SERVICE AND ACCESS AGENCY OF SOUTH AFRICA (USAASA) - PERSONAL ASSISTANT TO THE CHIEF FINANCIAL OFFICER

 
Provide sophisticated calendar management for CFO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. • Arrange and handle all logistics for the CFO meetings and events when requested to: schedule meetings; draft agendas; develop, compile, and distribute presentation materials. • Complete a broad variety of administrative tasks that facilitate the CFO’s ability to effectively lead the department, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CFO, including those of a highly confidential or critical nature. 
 
Work closely with the CFO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CFO updated. Anticipate CFO’s needs in advance of meetings, conferences, etc. • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CFO and staff, demonstrating leadership to maintain credibility, trust, and support with the Leadership team. • Work with the leadership Team to coordinate the CFO’s activities. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization. • Replenish office materials such as, printer supplies, paper, office supplies, etc. • Provide hospitality to all guests and help to create a welcoming environment. • Process and distribute daily mail including the management of invoice register. • Invest in building long-lasting relationships both externally and internally. • Manage petty cash reimbursements and reconciliation. • Other projects/duties as assigned for the overall benefit of the organization. Corporate governance adherence. Ability to work with senior executives 
 

 
Required competency 
 Excellent organisational competency 
 Good interpersonal relation competency 
 Strong personal commitment to the attainment of set of goals 
 Strong ethics and integrity 
 Maximising performance / drive for results 
 Good attention to detail 
 Good negotiation and conflict resolution skills 
 Ability to present ideas with confidence and clarify to achieve the desired impact 
 Professional and copes well under pressure 
 Team player 
 Sound judgement with problem solving and decision-making abilities 
 Manage all preparatory work for the CFO for all key engagements (working and collaborating with other Business Units) 
 Produce and track EXCO reports and Management information and Action Items arising from these and ensure these are addressed in time 
 Facilitate, manage and report back to EXCO on budget process and business planning for Unit 
 Produce packs for Board meetings and Audit and Risk Committees 
 
Key Skill set 
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. • Technical proficiency and problem-solving skills. • Strong verbal and written communication skills. • Exceptional organizational skills and impeccable attention to detail. • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners. • Make appropriate, informed decisions regarding priorities and available time. • Ability to complete a high volume of tasks and projects with little or no guidance. • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. • Able to maintain a high level of integrity and discretion in handling confidential information. • Excellent judgment is essential. • Ability to switch gears at a moment’s notice. 
 
Requirements 
 Degree or equivalent qualification. 
 PFMA training 
 Advanced MS Word and Advanced Excel 
 Advanced MS PowerPoint 
 Basic governance knowledge 
 8 to 15 years in similar role
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Enquiries
Sharonne Scheepers, Senior Manager: HR Tel 011 564 1600, 083 408 3308 
 
Applications
Please forward your application to: 
recruitment@usaasa.org.za  or hand deliver to Building 21, Thornhill Office Park, 94 Bekker Street, Midrand,1685 
 
Closing Date: 24 January 2021