TSHWANE AUTOMOTIVE SPECIAL ECONOMIC ZONE (TASEZ) VACANCIES

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EXECUTIVE ASSISTANT: TASEZ TRAINING ACADEMY DIVISION 
GRADE: C4 
 
PURPOSE OF THE JOB 
To provide an administrative support function to the TASEZ training academy Executives. 
 
KEY RESPONSIBILITIES 
Provide Secretarial support service to the executive authority. 

• Act as the point of contact among executives, employees, clients, and other external partners. 
• Manage information flow in a timely and accurate manner. 
• Scan and analyse incoming mail and create a to-do list for critical engagements, tasks, and responses by the executive manager. 
• From the to-do list emanating from the incoming mail, create and manage a tracker to ensure the department timeously responds and carries out tasks as per incoming requests from both internal and external. 
• Must have the ability and capability to analyse correspondence and respond in a felicitous and appropriate manner without constant supervision and directive. 
• Receive visitors to the office of the executive authority. Direct inquiries/complaints to the relevant people. 
• Utilise discretion to arrange the appointments, interviews, and appearances of the executive authority. 
• Manage and coordinate the diary of the executive authority. Compile realistic schedules of appointments for the executive authority. 
• Remind and sensitize the executive authority of appointments. 

 
Provide support to the executive authority regarding meetings. 

• Organise meetings and coordinate logistical arrangements for meetings, accompany the executive authority to meetings record minutes when required, and communicate resolutions. 
• Receive, collect, and check documents for meetings. 
• Monitor and manage the e-mail inbox of the executive authority. 
• Monitor the schedule of the executive authority and submit RSVPs on behalf of the executive authority. 

 
Assist the executive authority with key stakeholder work. 

• Receive calls and requests from the investors/tenants/contractors within the applicable stakeholders of the executive authority. 
• Resolve or refer to the requests received from stakeholders for finalisation. 
• Follow-up and monitor referred requests and actions agreed upon. 
• Accompany and support the executive authority on visits to his/her engagements. 

 
Policy and Regulations 

• Remain up to date regarding the applicable prescripts/policies and procedures that apply to his/her work terrain. 
• Maintain abreast with the procedures and processes applicable to the office of the executive authority to include both Infrastructure division and Business Development processes and activities. 
• Initial preparation of forms and statutory returns for the Company. 

 
COMPETENCIES/KNOWLEDGE
Knowledge

• Document management 
• Activity tracker development and management 
• Ability to engage stakeholders effectively 

 
Required Skills 

• Planning & organizing skills 
• Interpersonal skills 
• Exceptional verbal & written communication skills 
• Coping under pressure 
• Excellent MS Office knowledge, Word, PowerPoint and Excel 
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) 
• Conflict handling skills 
• Exceptional writing skills 
• Coordination skills 
• Minute Taking 
• Outstanding organizational & time management skills 
• Discretion and confidentiality are a must 

 
QUALIFICATIONS

• Grade 12 
• National Diploma in Office Administration / Public Administration / Management / equivalent 

 
WORK EXPERIENCE 

• Minimum of 8 years of experience working as a personal assistant to an Executive/s or Senior Manager 

 
 
APPLICATION PROCESS 
Qualifying candidates can send their comprehensive CVs, Covering Letter, Certified Copies of SA ID and Qualifications and Three (3) Contactable References to recruitment@tasez.co.za. Applicants who had previously applied are encouraged to apply again. 
 
CLOSING DATE : 
The closing date for applications 09 September 2025. 
 
Kindly note if no feedback has been received within 30 days of closing date for the above-mentioned position, the applicant may consider their application unsuccessful
 
 
 
 
 
 

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KEY ACCOUNTS OFFICER: TASEZ TRAINING ACADEMY DIVISION 
GRADE: C2 
 
PURPOSE OF THE JOB: To take care of the financial bookkeeping and records. Duties include recording transactions, payments, and expenses and processing invoices, sending out bills and invoices, following up on overdue payments, and ensuring that the Company’s invoices and payments match up correctly by cross-checking the original document to the Company’s records. Key Account Officers work with other professionals in the accounting department to make sure the Company’s finances are accurately recorded. 
 
KEY RESPONSIBILITIES 
Administration: Provide administrative support; Set up appointments and follow-up activities for the clients; Minute-taking and filing. Coordination: Participate in promotional activities to attract and keep clients; Identify conferences and events that are key to attracting or promoting the Academy brand; Finance: Create and process invoices; Cross-check invoices with payments and expenses to ensure accuracy; Manage the accounts payable and receivable; Send invoices to clients; Track organizational expenses; Arrange for processing of refunds; Work with collection agencies on overdue payments; Communicate with clients regarding billing and payments. 
 
COMPETENCIES/KNOWLEDGE

• Microsoft Excel 
• QuickBooks
• Good verbal & written communication skill 
• Organising
• Proposal structuring 
• Fund raising 
• Efficiency in spreadsheet, financial software 
• Interpersonal skills 
• Payment of learner stipends 

 
QUALIFICATIONS

• Bachelor’s degree in accounting/finance preferred. 
• Post graduate qualification will be an added advantage 

 
REQUIRED SKILLS 

• General ledger accounts 
• Balance sheet 
• Financial Reporting 
• SAP/ERP/ SAGE/ PASTEL 
• Customer accounts
• Accounts receivables 
• Bookkeeping
• Payment vouchers

 
ATTRIBUTES

• Attention to detail 
• Time Management 
• Ethics
• Confidentiality
• Team-working
• Structured
• Systematic
• Proactive
• Professional

 
WORK EXPERIENCE 

• Minimum At least 3 years of experience in a similar role 
• Experience in a similar ETD/SETA/ETQA or academic environment will be an added advantage. 

 
 
APPLICATION PROCESS 
Qualifying candidate s can send their comprehensive CVs, Covering Letter, Certified Copies of SA ID and Qualifications and Three (3) Contactable References to recruitment@tasez.co.za. Applicants who had previously applied are encouraged to apply again. 
 
CLOSING DATE : The closing date for applications 09 September 2025. 
 
Kindly note if no feedback has been received within 30 days of closing date for the above-mentioned position, the applicant may consider their application unsuccessful.
 
 
 
 
 
 
 

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ADMINISTRATOR - TASEZ TRAINING ACADEMY DIVISION 
GRADE: C2 
 
PURPOSE OF THE JOB: To serve as the first point of contact when clients, investors, students, service providers, etc. visit the organization. To perform a range of administrative tasks, including compilation of documentation and providing accurate information. 
 
KEY RESPONSIBILITIES 
Greet and welcome guests: Welcome guests as soon as they arrive at the office; Confirm the purpose of their visit; Notify appropriate persons that their guests have arrived. Answering of Phone Calls: Receive incoming phone calls and establish the reason for the call and how they can be assisted; Provide basic and accurate information in person and via phone/email; Screen calls and establish the appropriate action to be taken; Direct calls to the appropriate person; Take and pass on messages as required. Maintain the reception area: Ensure the reception area is clean, tidy and presentable; Check that all necessary stationary, brochures, and other required items are available; Request any required items through the defined process. Mail and deliveries: Receive and where required sign for deliveries; Ensure deliveries have been delivered at the correct address and the person the delivery is meant for is clear; Notify the intended recipient and ensure they receive their deliveries; Receive, sort, and distribute daily mail. Security; Maintain office security by following safety procedures and controlling access via the reception desk; Monitor logbook and issue visitor badges; Report any suspicious activity. Administration and coordination: Update calendars and schedule meetings; Arrange travel and accommodations and prepare vouchers; Keep updated records of office expenses and costs; Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing; Compile documentation and reports. Student liaison: Liaise with students and provide information; Resolve inquiries; Coordinate various Academy activities 
 
COMPETENCIES/KNOWLEDGE

• Proficiency in Microsoft Office Suite. 
• Hands-on experience with office equipment (e.g. fax machines and printers). 
• Professional attitude and appearance. 
• Solid written and verbal communication skills. 
• Ability to be resourceful and proactive when issues arise. 
• Excellent organizational skills preferably in ETD/academia environment. 
• Multitasking and time-management skills, with the ability to prioritize tasks. 
• Customer service attitude. 

 
QUALIFICATIONS

• Grade 12 
• National Diploma in Office Administration/Office Administration/Management/Data Capturing 
• Degree will be an added advantage 

 
REQUIRED SKILLS

• Telephone etiquette
• Organizing training
• Planning of meetings/trainings
• Reception area maintenance
• Good people skill
• Scheduling appointments
• Administrative skill on training
• Data capturing
• Excellent verbal communication
• Interpersonal communication
• Time management
• Professionalism
• Telephone etiquette

 
 
ATTRIBUTES

• Assisting colleagues with administrative work 
• Manage correspondence 
• Creating and managing filling systems 
• Multitasking

 
WORK EXPERIENCE 

• 3 years’ proven work experience in administration and front-end liaison, preferably in a training /ETD/SETA environment. 
• Proficiency in MS Office packages, data capturing 

 
 
APPLICATION PROCESS 
Qualifying candidate s can send their comprehensive CVs, Covering Letter, Certified Copies of SA ID and Qualifications and Three (3) Contactable References to recruitment@tasez.co.za. Applicants who had previously applied are encouraged to apply again. 
 
CLOSING DATE : The closing date for applications 09 September 2025. 
 
Kindly note if no feedback has been received within 30 days of closing date for the above-mentioned position, the applicant may consider their application unsuccessful
 
 
 
 
 
 

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PROJECT COORDINATOR: TASEZ TRAINING ACADEMY DIVISION – X2 
GRADE: C2 
 
PURPOSE OF THE JOB: Organize and communicate all the details of projects and specific assignments to team members and serve as a liaison between various team members and the project manager. 
 
KEY RESPONSIBILITIES 
General Duties: Keep track of scope changes; Keep track of milestones and their achievement; Set up engagements, meetings, and workshops with stakeholders and the project team; Follow-up on project team tasks and actions; Manage the calendars for projects; Ensure the project team receives all relevant project documentation; Communicate with team members and the project board; Train new staff members; Prepare assignments for individuals or project teams; File paperwork regularly; Coordinate equipment use, activities, information, and resources; Ensure contracts with service providers and consultants are filed; Co-ordinate sub-contractors; Invoicing submission and control; Report to be submitted as and when required; Implement and adhere to Processes and Procedures; Maintain and ensure service level agreements are adhered to; Report any non-compliance to the Project Manager; Provide feedback and communication to the Project Manager. Quality Control: Conduct Quality Control Inspections daily and ensure records are kept thereof; Ensure all work is completed as per the scope of work and to quality standards; Development of inspection plans relative to all services around building fabric maintenance as stipulated above; Ensure regular feedback to end user/staff regarding the status of maintenance and completion: Completion and Review of quality reports on a weekly/monthly basis. Manage Contractors: Familiarize with all terms and conditions and performance standards as per Contract/SLA per service; Report any non-compliance as part of performance management; Ensure contractors always adhere to contract/SLA; Ensure effective and project delivery. Client Liaison: Provide regular task feedback to the Project Manager & Client if instructed to do so; Complete all / any Client requests and ensure client satisfaction; Provide feedback to the Client. Invoicing Control: Ensure quotations are received and processed for approval with the project manager: Familiarize yourself with the approved invoicing procedures and abide by them: Assist in the timely submission of invoicing by Contractors and that all details are received (work order number, PO number, VAT registration number, etc.) 
 
COMPETENCIES/KNOWLEDGE

• Microsoft Excel 
• QuickBooks
• Good verbal & written communication skill 
• Organising
• Multitasking
• Advance math skills 
• Efficiency
• Interpersonal skills 

 
QUALIFICATIONS

• Bachelor’s degree (or equivalent) in relevant field 
• BSc in Business Administration or related field 
• PMP / PRINCE2 certification is a plus 
• Professional certification such as PMP (Project Management Professional) 
• Strong computer literacy skills in all Microsoft Office programs. 

 
REQUIRED SKILLS

• Budgeting Logistics
• Monitor progress Problem-Solving
• Leadership Interpersonal communication
• Organizational skills Communication skills
• Time Management Finance

 
 
ATTRIBUTES

• Project Management 
• Organize and track deliverables 
• Determining project changes 
• Document management 
• Technical proficiency 
• Adaptability skills 

 
WORK EXPERIENCE 

• Minimum 3 years of experience in project coordination 
• Experience in coordinating teams and clients 
• Proven success in a corporate setting, working with all levels of management 
• Strong written, verbal, and presentation skills 

 
 
APPLICATION PROCESS APPLICATION PROCESS APPLICATION PROCESS 
 
APPLICATION PROCESS 
Qualifying candidates can send their comprehensive CVs, Covering Letter, Certified Copies of SA ID and Qualifications and Three (3) Contactable References to recruitment@tasez.co.za. Applicants who had previously applied are encouraged to apply again. 
 
CLOSING DATE : The closing date for applications 09 September 2025. 
 
Kindly note if no feedback has been received within 30 days of closing date for the above-mentioned position, the applicant may consider their application unsuccessful.

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PROJECT MANAGER: TASEZ TRAINING ACADEMY DIVISION 
GRADE: D3 
 
PURPOSE OF THE JOB 
Oversee and coordinate various projects related to the Academy’s operations and educational programs. Responsible for improving efficiency and drive TASEZ Training Academy sustainability while providing support to the General Manager in the Academy. This role involves strategic planning, defining project objectives, managing resources, and ensuring that projects are completed on time and within budget. 
 
KEY RESPONSIBILITIES 
Management of the Function: Manage Project development and implementation as the PMBOK Requirements; Project managing all learner ships, learner records, certification; Preparation for site visits – Seta external verifications; Manage and develop client relationships and manage customer satisfaction; Plan and direct activities of the Operations team in line with the project plan; Direct and coordinate the allocation of resources within the operations teams as per the project milestones and deadlines; Manage the performance of the divisional staff in line with the People Development Policy; Ensure effective implementation of current Policies and procedures and labour legislation; Represent the organization at client meetings, presentations and workshops; Ensure the implementation of academic policy, quality Teaching-Learning; To oversee the role played by Programme Coordinators and Lecturers in this regard; Monitoring and reviewing implementation to ensure that programmes are result-driven; Manage programme operational activities and delivery; Provide input into budgets and monitor and control expenses within budget constraints; Develop and implement appropriate policies and processes for effective and efficient delivery; Ensure appropriate staffing of the function and manage employees; Develop and maintain funding proposals; Update and feedback on regular project information. Programme and Project Management: Perform programme and project planning and initiation, including scope, plans, resources and stakeholder engagement; Develop and manage resource plans including resource allocation, budget and team coordination; Contribute to programme delivery and development in conjunction with the Manager ETQA from curriculum development and delivery through to quality assurance; Monitor and track programmes and projects from a time, scope and quality perspective; Identify, report on and facilitate the resolution of risks and issues. Service Provider Management: Contribute to the identification and onboarding of service providers; Ensure contracts are in place with service providers and the scope of the contracts meets the requirements; Develop stakeholder relationships with suppliers and ensure a constant flow of communication; Monitor the performance of suppliers and address any delivery issues that may arise; Perform budget and payment oversight in line with the contract and delivery schedule. Stakeholder Management: Identify, implement and manage effective modes to market TASEZ Training Academy; Establish and maintain strong relationships with key players, such as Government and regulatory bodies, NGOs, Private Sector, Institutions of Higher learning etc.; Foster positive relationships with internal and external stakeholders; Maintain strong communication with stakeholders, funders, and clients; Visits to stakeholders, funders, and clients; Maintain relationships in terms of the SLA and company policy. Reporting; Prepare a management information dashboard to provide an overall view of the health and status of programmes and projects; Prepare programme and project status reporting, such as reporting on project milestones, tracking against budget, delivery, risks and issues, etc.; Developing, implementing and reviewing the Quality Management System; Develop and update training material; Constituent Assessor and Moderator; Develop implementation and training plans for different projects; Execute project scoping and management in line with the agreed deliverables by creating project implementation plans; Deal with different Seta accreditations; Mentor and coach facilitators and assessors; Do quality assurance and project management of all training programmes. Marketing and Funding: Develop proposals and feasibility studies on various potential projects in conjunction with other internal stakeholders; Conduct research and benchmarking to enhance TASEZ Training Academy’s continuous improvement, growth and sustainability; Assist with potential client identification and engagement; Represent and promote TASEZ Academy objectives at relevant committees, stakeholder workshops and forums, legislative structures, etc. 
 
COMPETENCIES/KNOWLEDGE

• Skills Development Act 
• Knowledge of Skills Development Landscape 
• Training and development 
• Project management methodology and approaches 
• Finance Management 
• Quality management 
• Understanding Policies and Procedures 
• SETA processes 
• Business Acumen 

 
QUALIFICATIONS

• Appropriate tertiary degree in Project Management, ETD, HRD, IT or relevant Social Studies 
• Post-graduate qualification in Project Management would be an advantage. 
• Project management experience and / or qualification/certification is a must. 

 
REQUIRED SKILLS

• Project Management
• Interpersonal
• Business Communication
• Negotiation
• Problem-Solving
• Conflict resolution
• Management reporting
• Presentation skills
• Decision Making
• Coaching and mentoring

 
ATTRIBUTES

• PMBOK based 
• Project Management analytical thinking 
• Problem-solving
• Attention to detail 
• Communication
• Collaboration
• Conflict resolution 
• Integrity

 
WORK EXPERIENCE 

• Minimum of 5 years’ experience in ETD/ academic and project management environment 
• Proven experience in Education and Training environment/institution 
• Strong leadership experience in managing learnerships, apprenticeships, internships, skills programmes and related data capturing / learner management systems. 

 
 
APPLICATION PROCESS 
Qualifying candidate s can send their comprehensive CVs, Covering Letter, Certified Copies of SA ID and Qualifications and Three (3) Contactable References to recruitment@tasez.co.za. Applicants who had previously applied are encouraged to apply again. 
 
CLOSING DATE : The closing date for applications 09 September 2025. 

Kindly note if no feedback has been received within 30 days of closing date for the above-mentioned position, the applicant may consider their application unsuccessful.