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TSHWANE AUTOMOTIVE SPECIAL ECONOMIC ZONE (TASEZ)
 


​EXECUTIVE ASSISTANT: BUSINESS DEVELOPMENT AND INFRASTRUCTURE DEVELOPMENT DIVISION 
JOB GRADE: C4 
 
PURPOSE OF THE JOB 
To provide an administrative support function to the TASEZ Business Development and Infrastructure Development Executives. 
 
KEY RESPONSIBILITIES 
Provide Secretarial support service to the executive authority. 
  • Act as the point of contact among executives, employees, clients, and other external partners. 
  • Manage information flow in a timely and accurate manner. 
  • Scan and analyse incoming mail and create a to-do list for critical engagements, tasks, and responses by the executive manager. 
  • From the to-do list emanating from the incoming mail, create and manage a tracker to ensure the department timeously responds and carries out tasks as per incoming requests from both internal and external. 
  • Must have the ability and capability to analyse correspondence and respond in a felicitous and appropriate manner without constant supervision and directive. 
  • Receive visitors to the office of the executive authority. Direct inquiries/complaints to the relevant people. 
  • Utilise discretion to arrange the appointments, interviews, and appearances of the executive authority. 
  • Manage and coordinate the diary of the executive authority. Compile realistic schedules of appointments for the executive authority. 
  • Remind and sensitize the executive authority of appointments. 
 
Provide support to the executive authority regarding meetings. 
  • Organise meetings and coordinate logistical arrangements for meetings, accompany the executive authority to meetings record minutes when required, and communicate resolutions. 
  • Receive, collect, and check documents for meetings. 
  • Monitor and manage the e-mail inbox of the executive authority. 
  • Monitor the schedule of the executive authority and submit RSVPs on behalf of the executive authority. 
 
Assist the executive authority with key stakeholder work. 
  • Receive calls and requests from the investors/tenants/contractors within the applicable stakeholders of the executive authority. 
  • Resolve or refer to the requests received from stakeholders for finalisation. 
  • Follow-up and monitor referred requests and actions agreed upon. 
  • Accompany and support the executive authority on visits to his/her engagements. 
 
Policy and Regulations 
  • Remain up to date regarding the applicable prescripts/policies and procedures that apply to his/her work terrain. 
  • Maintain abreast with the procedures and processes applicable to the office of the executive authority to include both Infrastructure division and Business Development processes and activities. 
  • Initial preparation of forms and statutory returns for the Company. 
 
COMPETENCIES/KNOWLEDGE
Knowledge
  • Document management 
  • Activity tracker development and management 
  • Ability to engage stakeholders effectively 
 
Required Skills 
  • Planning & organizing skills 
  • Interpersonal skills 
  • Exceptional verbal & written communication skills 
  • Coping under pressure 
  • Excellent MS Office knowledge, Word, PowerPoint and Excel 
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) 
  • Conflict handling skills 
  • Exceptional writing skills 
  • Coordination skills 
  • Minute Taking 
  • Outstanding organizational & time management skills 
  • Discretion and confidentiality are a must 
 
QUALIFICATIONS
  • Grade 12 
  • National Diploma in Office Administration / Public Administration / Management / equivalent 
 
WORK EXPERIENCE 
  • Minimum of 8 years of experience working as a personal assistant to an Executive/s or Senior Manager




​APPLICATION PROCESS 
Qualifying candidates can send their comprehensive CVs, Covering Letter, Certified Copies of SA ID and Qualifications and Three (3) Contactable References to recruitment@tasez.co.za
 
CLOSING DATE 
 
The closing date for applications is Extended to 29 November 2024. 
 
Kindly note if no feedback has been received within 30 days of closing date for the above-mentioned position, the applicant may consider their application unsuccessful.