TRANSPORT EDUCATION & TRAINING AUTHORITY (TETA)

 

 

 

EXECUTIVE OFFICER (GAUTENG)

Reference Number TA-73

 

Description

KEY PERFORMANCE AREAS 

1. Provide Support to Stakeholders

1.1. Attend to stakeholder queries and provide feedback;

1.2. Maintain good working relationship with internal and external stakeholders;

1.3. Communicate with all relevant stakeholders on TETA processes and criteria’s;

1.4. Support promotional TETA campaigns in the Road Freight subsector;

1.5. Support and manage stakeholder relations in Mpumalanga Province.


2. Manage Chamber Stakeholder Relationships, Communications and Capacity building

2.1. Develop and manage Chamber communication strategy implementation;

2.2. Provide Chamber projects and activity information;

2.3. Organise and facilitate subsector, provincial, partner and departmental relationships, liaison and networking;

2.4. Promote, encourage and optimise levy-paying companies, provincial and industry participation in the Transport Sector Skills Plan;

2.5. Identify and organise subsector skills development capacity-building needs and programmes;

2.6. Organise and facilitate stakeholder information sharing sessions and workshops;

2.7. Monitor and ensure stakeholder enquiries and issues resolution.


3. Manage Chamber Operational Plan and Budget

3.1. Develop chamber annual performance plan, implement and monitor Chamber business plan and objectives;

3.2. Facilitate Chamber budget allocation, monitoring and implementation in line with procurement process (goods 

       and services) or funding model (grants);

3.3. Monitor, authorise and report on Chamber expenditure accounts and budgets;

3.4. Provide annual budget review process input and recommendations;

3.5. Monitor Chamber Commitment Schedule.


4. Manage Chamber Operational Performance and Efficiencies

4.1. Monitor and ensure Chamber staff capacity and performance;

4.2. Monitor and report on Chamber risks and controls;

4.3. Contribute to, monitor and ensure policies, procedures and systems performance and compliance;

4.4. Manage Chamber operations and administrative processes;

4.5. Facilitate, contribute to and administer Chamber Committee meetings and decisions implementation.


5. Management Manage Training Plans and Implementation Reports

5.1. Monitor and encourage subsector Workplace Skills Plans (WSP) and Annual Training Reports (ATR) submissions;

5.2. Monitor, organise and ensure Chamber WSP’s and ATR’s assessment and evaluation;

5.3. Prepare, submit and obtain WSP and ATR approval recommendations;

5.4. Advise on and monitor mandatory grant payments on information/ report received by Finance.      


6 Oversee Chamber Qualifications and Learning Programmes Development

6.1 Drive and influence subsector occupational qualifications development processes;

6.2 Drive and influence subsector Learnerships and skills programmes development and implementation.


7 Manage Chamber Skills Development Plans

7.1 Identify subsector/industry education and training needs;

7.2 Develop and manage Chamber skills development projects and activities plan implementation;

7.3 Advise ETQA on and ensure skills development projects and activities support;

7.4 Coordinate and ensure skills development projects and activities implantation verification and reporting;

7.5 Conduct, identify and implement Chamber skills development plan mid year reviews and adjustments.


8 Manage Chamber Skills Development Funding and Discretionary Grants

8.1 Identify and communicate discretionary grant allocations and funding windows;

8.2 Manage discretionary grant applications evaluation and approval process;

8.3 Manage and monitor discretionary grant contracts implementation;

8.4 Monitor and ensure discretionary grant obligation and implementation plan development and management;

8.5 Monitor and approve discretionary grant claims submissions and contract deliverable quality assurance;

8.6 Recommend grant claim payments.


9 Support TETA Strategic Projects and Initiatives

9.1 Identify and recommend subsector/industry/ other government strategic projects;

9.2 Evaluate, recommend and prepare contracts for strategic projects;

9.3 Manage and coordinate externally funded programmes;

9.4 Manage and coordinate provincial authorities and/or other SETAs linkage and participation;

9.5 Manage and monitor strategic projects implementation and administration.


10 Manage Chamber Reports

10.1 Compile financial and operational reports;

10.2 Submit and present Chamber operation, financial and administrative actions, initiatives and constraints reports.


11 Management Responsibility

11.1 Identify and monitor team and individual goals;

11.2 Manage staff time, attendance and leave according to policy;

11.3 Ensure completion of performance appraisal of staff on or before the due date;

11.4 Ensure job profiles are updated and signed annually;

11.5 Ensure communication with department staff and following up department goals;

11.6 Ensure no repeat findings in the AG management report and implement corrective actions on existing findings;

11.7 Ensure no repeat findings in the internal audit report and implement 4 corrective actions on existing findings;

11.8 Manage the TETA Mpumalanga office and ensures that it operates efficiently.


12 Manage personal and staff performance in the Road Freight Chamber

12.1 Manage / monitor and check on performance agreements development and signature;

12.2 Manage / monitor and check on performance assessments and reviews implementation;

12.3 Manage / monitor and check on personal development plans submission, approval and implementation;

12.4 Monitor and check on employee capacity needs;

12.5 Identify and agree on team and individual goals.

 

Requirements

13 MINIMUM REQUIREMENTS

13.1 Experience and Qualification

   • Minimum Bachelor’s Degree (NQFL 7) in Education Training and Development or equivalent tertiary 

     qualification;

   • Minimum of 6 years’ experience in the Education Training and Development sector, 3 years of which should be  at a management level;

   • Experience in SETAs or Transport Sector environment will be advantageous;

   • Experience in skills planning and funding, Learnerships, and strategic stakeholder management;

   • Experience in planning and executing of projects; 

   • Be prepared to travel and work overtime.


13.2 Knowledge and Skills

13.2.1 Knowledge and Understanding of:

   • Business administration knowledge;

   • Information and reporting management knowledge;

   • Legislation – specifically: SDA, SDLA, National Treasury regulations knowledge;

   • Project Management knowledge;

   • Contract Management knowledge;

   • Relationship Management knowledge;

   • National Skills Development Policy and Strategy knowledge;

   • Strategic planning and Budget management knowledge;

   • Education, training and development knowledge.


13.2.2 Skills

   • Analytical, problem solving and critical thinking skills;

   • Consultation and relationship building skills;

   • Planning, monitoring and reporting skills;

   • Presentation, communication and writing skills;

   • Project management skills;

   • Computer Literacy (Ms Office, Internet and email at intermediate level).


Only applicants who meet the minimum requirements should apply by forwarding their de-tailed CV and cover letter on www.teta.org.za . This position is designated for Employment Equity candidate and its current EE targets is to appoint a candidate from the population group that is White Female, preference to Persons Living with Disability. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The closing date for applications is Monday, 15 June 2026.


Work Level Senior

Job Type Permanent

Salary Market Related

EE Position No

Location Gauteng

 

PLEASE APPLY HERE

 

 

 

 

 

 

 

 

 

CONTRACT ADMINISTRATOR – DATA CAPTURER X 8 (GAUTENG)

Reference Number

TA-72

 

Description

KEY PERFORMANCE AREAS

1 Data Capturing and Information Management 

1.1 Capture learner, employer, training provider and project information accurately on SETA systems and databases.

1.2 Verify source documents before capturing to ensure completeness and correctness.

1.3 Update and maintain learner and stakeholder records on internal systems.

1.4 Capture data relating to learnerships, internships, skills programmes, bursaries and workplace-based learning   initiatives.

1.5 Perform regular data validation and quality checks.

1.6 Identify and report incomplete or inconsistent information to relevant stakeholders.

1.7 Support system uploads and tracking of learner and project information.


2 Records and Document Management

2.1 Maintain electronic and manual filing systems for learner, project and contract records.

2.2 Ensure documents are correctly indexed, archived and retrievable.

2.3 Ensure contracts, addendums and supporting documentation are properly filed and maintained.

2.4 Maintain confidentiality and security of learner and stakeholder information.

2.5 Retrieve supporting documentation for reporting, audits and verification purposes.

2.6 Maintain proper recordkeeping and document control practices.


3 Project and Contract Administration Support

3.1 Provide administrative support relating to discretionary grant projects and contracts.

3.2 Assist with preparation, filing and tracking of discretionary grant agreements and addendums.

3.3 Support learner registration, termination and certification administration processes.

3.4 Assist with verification of project evidence against contractual obligations and deliverables.

3.5 Assist with reconciliation and verification of learner and project information.

3.6 Support project payment preparation processes through verification of supporting documentation.


4 Stakeholder Support and Communication

4.1 Liaise with learners, employers, training providers and internal departments regarding outstanding information and project administration matters.

4.2 Respond to internal and external queries relating to captured information, grants and learner administration.

4.3 Provide support to stakeholders regarding SETA systems, SDF registration, WSP/ATR submissions and discretionary grant processes.

4.4 Participate in stakeholder workshops, meetings and support initiatives as required.

4.5 Provide administrative and operational support to departmental activities and projects.


5 Reporting and Administrative Support

5.1 Generate routine reports and statistics from systems and databases.

5.2 Assist with monthly, quarterly and annual reporting requirements.

5.3 Prepare and maintain records required for internal and external audits.

5.4 Assist with meeting coordination, attendance registers and administrative support functions.


6 Compliance and Quality Assurance

6.1 Ensure compliance with SETA policies, procedures and reporting standards.

6.2 Adhere to POPIA requirements and confidentiality principles.

6.3 Support internal and external audit processes through provision of accurate records and information.

6.4 Ensure completion of allocated tasks within agreed timelines.

6.5 Attend team meetings and training interventions as required.

6.6 Comply with organisational policies, procedures and code of conduct.

 

Requirements

7 MINIMUM REQUIREMENTS

 7.1 Qualification and Experience 

     • Minimum of National Diploma (NQFL 6) in Information Management/Public Administration/Office  

       Administration/HRM/ETD or related tertiary qualification.

     • Minimum 1 years’ experience in data capturing, project administration or learner administration

     • Experience within a SETA, education, training or public sector environment; experience working with learner 

       management systems and databases; experience in contract administration and records management will be an added Advantage.


 7.2 Knowledge and Skills 

 7.2.1 Knowledge and Understanding of:

     • Knowledge of SETA environment and skills development processes

     • Understanding of SDA, SDLA, NQF and SAQA frameworks

     • Knowledge of data capturing procedures and administrative processes

     • Understanding of records management principles

     • Knowledge of learner management systems and databases

     • Understanding of POPIA and confidentiality requirements

     • Basic reporting and data verification knowledge

     • Knowledge of contract administration principles

     • Understanding of public sector compliance requirements


 7.2.2 Skills

     • Attention to detail and accuracy

     • Computer literacy and data management skills

     • Planning and organising skills

     • Good verbal and written communication skills

     • Time management skills

     • Problem-solving skills

     • Administrative and filing skills

     • Interpersonal and teamwork skills

     • Customer service orientation

     • Ability to work under pressure

     • Ability to handle confidential information professionally


 

Only applicants who meet the minimum requirements should apply by forwarding their de-tailed CV and cover letter on www.teta.org.za . It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). 

 

The closing date for applications is Friday, 05 June 2026.

 

Work Level Skilled

Job Type Contract

Salary Market Related

Duration

EE Position No

Location Gauteng

 

PLEASE APPLY HERE