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STATE INFORMATION TECHNOLOGY AGENCY (SITA)
 
REFERENCE NR : VAC02239/21 
JOB TITLE : Senior Manager: Vendor and Tender Administration 
JOB LEVEL : D4 
SALARY : R 669 832 – R 1 116 387 
REPORT TO : HOD: Procurement Centre of Excellence 
DIVISION : Supply Chain Management 
DEPT : Centre of Excellence 
LOCATION : SITA Erasmuskloof 
POSITION STATUS : Permanent (Internal & External) 
 
Purpose of the job 
To manage the tendering and vendor administration process in a transparent, fair, honest and confidential manner ensuring that goods and services are procured in accordance with the strategic principles of SITA. 
 
 
Key Responsibility Areas 
• Manage tender office operational strategies to enhance efficiencies in publishing of tender information in accordance with regulations, policies and procedures. 
• Maintain stakeholder relationships (bidders and internal functional areas) with a focus on monitoring Tender Office Operations to enhance efficiencies. 
• Manage and execute vendor management strategies, process activities and supplier help desk for Procurement requirements in order to achieve transformation objectives. 
• Maintain vendor and internal stakeholder relationships with a focus on monitoring vendor management processes that aid in ensuring efficient business operations. 
• Manage resources (i.e. budget/finances, assets and human capital) within the business unit to ensure efficient operations. 
 
Qualifications and Experience 
Minimum: Bachelor’s degree: Commerce/ Engineering/ IT /Supply Chain /Logistics/Law; or NQF Equivalent. Registration with a Procurement and Supply Chain Management professional body (e.g. MCIPS) and/or Honours degree will serve as an added advantage. 
 
 
Experience: 8 Years in Procurement and/or Supply Chain Management of which a minimum of 4 years must have been in a Management role. Experience in administration of tenders and registration of vendors on procurement systems. 
2 years’ experience in Public Sector Procurement would be an added advantage, with exposure to the following: 
• Public Finance Management Act 
• Preferential Procurement Policy Framework Act 
• Broad Based Black Economic Empowerment Act 
• Treasury Regulations 
 
Technical Competencies Description 
Knowledge of: Procurement and supply chain best practices; SCM/Procurement processes, procedures, tools, templates and transaction systems; Documentation of business requirements and process mapping; Procurement process improvements; Understanding of skills development initiatives; Document management systems and principles; Legal aspects of Procurement; Risk management; Stakeholder management; Business intelligence and analytics; Tender administration and management; Vendor registration, management and support; Business Reporting. 
 
Skills: Planning and organising; Financial management; Project management; Integrated change and transformation management; Strategic thinking; Strong analytical skills; Problem solving skills; Business acumen. 
 
Technical competency: Computer literacy; Exposure to ERP Systems, Database management systems, procure – to-pay processes and e-Procurement/e-Tendering will be an added advantage. 
 
Behavioural competency: Strong leadership skills; Good interpersonal skills; Excellent communication and presentation skills; Strong networking, consultation and negotiation skills; Collaboration and team player. 
 
Other Special Requirements 
The incumbent will be required to undertake travelling to SITA offices country-wide, client sites and suppliers’ offices.
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How to apply 
Kindly send you Application to: Judith.recruitment@sita.co.za
 
Closing Date: 05 March 2021 
 
Disclaimer
SITA is Employment Equity employer and this position will be filled based on Employment Equity Plan. Correspondence will be limited to short listed candidates only. 
• If you do not hear from us within two months of the closing date, please regard your application as unsuccessful. 
• Applications received after the closing date will not be considered. Please clearly indicate the reference number of the position you are applying for. 
• It is the applicant`s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). 
• Only candidates who meet the requirements should apply. 
• SITA reserves a right not to make an appointment. 
• Appointment is subject to getting a positive security clearance, the signing of a balance score card contract, verification of the applicants’ documents (Qualifications), and reference checking. 
• Correspondence will be entered to with shortlisted candidates only. 
• CV`s from Recruitment Agencies will not be accepted 
• CV’s sent to incorrect email address will not be considered