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SOUTH WEST GAUTENG COLLEGE
 


​SOUTH WEST GAUTENG TVET COLLEGE INVITES ALL SUITABLE AND QUALIFIED CANDIDATES TO APPLY FOR THE FOLLOWING VACANCY: 
 
SENIOR ADMINISTRATION OFFICER – OCCUPATIONAL PROGRAMMES (3 YEARS FIXED TERM CONTRACT)
Ref No: SAO/OP/HO/2025
Salary: R397 116.00 plus 37% benefit in lieu pa.
 
Job Requirements
  • Matric/Grade 12 Certificate.
  • Recognised National Diploma in Public Administration / Business Management / Management Assistant / Office Management (NQF Level 6) or equivalent qualification with a minimum of two to three (2-3) years’ appropriate experience in a PSET Administration environment.
  • Valid driver’s license. 
 
Job Purpose
  • To provide the administration support that will give scare skills to the youth of the area that will result in employment and address socio economic issues and effective implementation of College's Occupational Programmes.
 
Key Responsibilities Areas 
  • Providing the administration support in relation to Planning, Managing and Monitoring of the Occupational Programmes.
  • Develop, review and monitor the implementation of policies and procedure in relation to QCTO student registration, admission, scheduling and records.
  • Developing and implementing plans for occupational student enrolment and registration.
  • Administration of the college occupational programmes, partnerships and linkages
  • Recruitment of occupational programmes students and placements.
  • Uploading learners on College MIS and SETA indicium.
  • Assist with the Accreditation document compilation for QCTO and SETA’s.
  • Administration of the learners timesheets and stipend payments.
  • Administration of service providers claims as per set tranche deliverables.
  • Monitoring of learners progress in the workplace and receiving of the workplace report.
  • Host employer negotiation for WBE/WIL Placement coordination.
  • Attend SETA Meetings and report to the relevant Manager.
  • Administration and Coordination occupational programmes inductions/orientations
  • Capturing and updating learner data on Performance Report Workbook
  • Serving as a point of contact for program participants, staff, and external stakeholders, and facilitating communication between them.
  • The role involves managing budgets, coordinating training, and providing support to staff and participants. 
  • Maintain and update database of students enrolled within programmes.
  • Managing program documentation, handling logistics for events, and reporting on program performance.
  • Providing support to campuses during registration. 
  • Monitoring and verifying enrolments.
  • Provide the logistical support to
  • Manage the occupational, entrepreneurship and strategic projects staff
  • Any other duties as delegated by the coordinator
 
Job Qualities
  • Able to meet the deadlines and work overtime including the weekend 
  • Accuracy, attention to detail and Work under pressure
  • Honest, reliable and have good communication skills
  • Keep project record up to date
  • Extensive travelling 
  • Keep and take the minutes of the meeting
  • Help set up the project meeting
 
Essential Skills:
  • Organizational Skills: Managing multiple tasks, deadlines, and priorities effectively. 
  • Communication Skills: Clearly and effectively communicating with team members and stakeholders. 
  • Attention to Detail: Ensuring accuracy in project documentation and data. 
  • Problem-Solving Skills: Identifying and resolving project-related issues. 
  • Technical Skills: Proficiency in project management software and other relevant tools. 
  • Teamwork: Collaborating effectively with project managers and other team member
 
Reporting
Directly to the Assistant Director Curriculum Implementation- Occupational Programmes and Projects, Deputy Principal Academic Affairs and Registrar.





​For any further information on the positions advertised, please refer to our website: www.swgc.co.za
  1. Applications should be sent to the Head Office and must be submitted with a fully completed, initialised, and originally signed NEW Z83 form obtainable from any Public Service Department. Failure to initialise, originally sign, date the Z83 form and complete the form in full as prescribed by the DPSA will result in the application being rejected.  The application form must be accompanied by a comprehensive Curriculum Vitae, uncertified ID Copy, qualifications and transcripts.                                                                                                                                                                                                                                                                                                                                                                                                    
  2. Please send a separate application for each post, clearly state the correct reference number and the position you are applying for. 
  3. Only shortlisted candidates will be required to submit originally certified copies of qualifications with academic records/transcripts and other relevant supporting documents on or before the day of the interview following communication from the HR Office. 
  4. Foreign qualifications must be accompanied by a SAQA evaluation report. 
  5. If you have not been contacted within six months after the closing date, please consider your application as unsuccessful. 
  6. Shortlisted candidates will be subjected to a vetting and financial disclosure process (criminal record, citizenship, qualification verification and employment verification).
  7. The college reserves the right to withdraw any of the posts advertised above.
  8. South West Gauteng TVET College is an equal opportunities employer and reserves the right not to fill the posts. 
  9. Persons with disability are encouraged to apply.
 
Closing date: 05 September at 13:00
 
  • Any applications received after the above-mentioned date will not be considered.
 
 
Applications for the above positions should be hand delivered or posted to the address below:
The Human Resources Unit
South West Gauteng TVET College
1822a Molele Street, cnr Koma Road
Molapo
Soweto
1818
 
Or
 
South West Gauteng TVET College
Human Resource Unit
Private Bag X33
Tshiawelo
1818
 
Any queries regarding the above positions may be directed to Ms. Mmatshepo Phokanoka and Ms. Lebo Masango on 010 141 1035 and 1015.
 
NO Emailed or faxed applications will be accepted. All costs incurred due to your application and interviews will be at your own expense.