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SOUTH AFRICAN SPECIAL RISK INSURANCE ASSOCIATION (SASRIA)
 
Position Title: Information and Records Administrator
 
JOB SUMMARY STATEMENT/PURPOSE:
To support the implementation and integration of an Information Management Program by ensuring that records management principles are adhered to. The incumbent will assist the manager by ensuring that all records are filed, retained and disposed as per the organisation’s policy and procedure.
 
CONTRACT TYPE: Permanent
 
CLOSING DATE: 16 June 2020
 
 
Qualifying Criteria
 
Key Performance Areas (Duties & Responsibilities):
1. Records and electronic content Administration
  • Assist in the setting up of both physical and electronic records.
  • Set up Registries (Records Management Units and Records Centre storages)
  • Assist with the appraisal and disposition of public records.
  • Assist the Records Manager with the Retention and Disposal Schedules for functions which are common to all Government departments.
  • Assist in the implementation of the various file plans.
  • Provides administrative support in organising and maintaining all intellectual property (IP) of the organization.
  • Establishing the standards and controls to reliably archive and retrieve records as well as ensure compliance with related legislative frameworks.
  • Standardise information sources throughout the organization.
  • Update all electronic databases by scanning and assigning metadata to scanned documents.
  • SharePoint training to all staff.
 
 
2. Documentation Development and Maintenance
  • Acquire datasets, organise and disseminate, and provide content management search services.
  • Capturing, distribution, use, storing, protection and disposing of the organisations information.
  • Train records staff.
  • Manage the changeover process.
 
3. Ad hoc Duties
  • Perform ad hoc task when required by line manager such as;
    (taking minutes, arranging meetings and organising meetings.)
 
Qualifications:
  • Matric.
  • Diploma in Library Science, Information Science, Records Management.
  • Minimum 2 years’ experience in Records Management.
 

Knowledge:
• Knowledge of SharePoint or electronic records management systems.
• Knowledge of business and management principles involved in planning.
• Knowledge of relevant information management legislation.
 
Technical Competencies:
• Analysing information
• Communicating clearly
• Team working
• Conveying self confidence
• Handling conflict
• Customer centricity
• Managing work
• Voicing opinions
 
Demographics:
  •  A South African citizen of any gender, preference will be given to an EE candidate.

Location of the role:
  • The role will be in Illovo, Johannesburg.
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