- Published on
SOUTH AFRICAN POST OFFICE (SAPO) - COMPANY SECRETARY (L4) (POSITION BASED IN NPC, PRETORIA)
SOUTH AFRICAN POST OFFICE (SAPO)
INTERNAL & EXTERNAL
Job Title: COMPANY SECRETARY (L4)
(Position based in NPC, Pretoria)
Reports to: CEO / POSTBANK BOARD
Summation
To provide company secretarial services, ensuring that Postbank adheres to and complies with all applicable legislation, corporate governance regulations and guidelines. Provide guidance to the Board and Directors regarding their duties, responsibilities, business ethics and corporate governance issues. Advise the Executive Committee and the Board members on any changes to such regulation and implication thereof to the company.
Key Responsibilities
• Strategic alignment: Monitor and advise the Board on any changes to corporate governance regulations (local and international developments) and the implication thereof
• Legal Compliance and Governance: Review legislative, regulatory and governance developments that may impact the Postbank and ensure the Board is appropriately briefed on such
• Provide Board members with guidance on duties, responsibilities and powers
• Facilitate the induction process of new Executives and Board members.
• Ensure that Board and Sub Board committee meetings are scheduled ahead for the year, with agenda and packs sent timeously
• Ensure accurate recording of minutes in relation to all Executive Committee and Board meetings
• Convey communication in relation to Board decisions and policies to relevant stakeholders
• Maintain statutory books, including registers of members, Directors and Non-Executive Directors. Ensure safe-keeping of documents and storage.
• Provide input in development of the annual report to ensure that:
• Statutory deadlines are met.
• Statutory and regulatory disclosures are validated, particularly in relation to statements given on corporate governance standards and practices in Postbank
• Liaise with external regulators and advisors
• Ensure efficient management of function / resources in accordance with the stipulations of the Public Finance Management Act, fraud prevention and risk management principles, corporate governance, legislation, agreements, company policies, practices, procedures, regulations, etc.
• Financial Manage the departmental budget, ensuring expenditure within set parameters
• People Management: Recruit and develop skilled staff where appropriate/ necessary
• Manage performance of the entire unit ensuring agreement of annual goals, measuring performance against agreed goals and dealing with non-performance accordingly
• Talent management, including career development and paths for own team.
• Ensure that staff receive adequate and relevant training
• Ensure that the working environment contributes to improving staff morale and increasing productivity
• Alignment to the bank’s transformation (EE) objectives through departmental processes
Minimum Requirements
• Relevant professional qualification (e.g. B.Com/Law, LLB) A Postgraduate qualification will be an added advantage. Chartered Institute of Secretaries (CIS) Diploma
• Membership of the Institute of Directors (IOD) or the Institute of Chartered Secretaries and Administrators (ICSA) will be an added advantage.
• Minimum of 5-8 years post qualification experience in a similar position, preferably in banking industry
• Fit and proper test in line with that required of Directors
Knowledge and understanding of:
• In depth knowledge of Companies Act, Banks Act, PFMA/ Treasury and other relevant regulatory framework.
• In depth knowledge of Corporate Governance (King II - IV) issues as well as of professional and business ethics.
• Sound knowledge of the Banking industry and current legislation
Skills and Attributes
• Ability to interact and influence at management and Board levels, Excellent interpersonal and communication skills, Ability to think strategically, Excellent report writing skills, Good problem solving and analytical skills, Good people management skills, Good interpersonal and presentation skills, Lateral thinker, High attention to detail, Ability to work under pressure Honesty and Integrity, High level of confidentiality, Resilient, Persuasive and influential.
• Statutory and regulatory disclosures are validated, particularly in relation to statements given on corporate governance standards and practices in Postbank
• Liaise with external regulators and advisors
• Ensure efficient management of function / resources in accordance with the stipulations of the Public Finance Management Act, fraud prevention and risk management principles, corporate governance, legislation, agreements, company policies, practices, procedures, regulations, etc.
• Financial Manage the departmental budget, ensuring expenditure within set parameters
• People Management: Recruit and develop skilled staff where appropriate/ necessary
• Manage performance of the entire unit ensuring agreement of annual goals, measuring performance against agreed goals and dealing with non-performance accordingly
• Talent management, including career development and paths for own team.
• Ensure that staff receive adequate and relevant training
• Ensure that the working environment contributes to improving staff morale and increasing productivity
• Alignment to the bank’s transformation (EE) objectives through departmental processes
Minimum Requirements
• Relevant professional qualification (e.g. B.Com/Law, LLB) A Postgraduate qualification will be an added advantage. Chartered Institute of Secretaries (CIS) Diploma
• Membership of the Institute of Directors (IOD) or the Institute of Chartered Secretaries and Administrators (ICSA) will be an added advantage.
• Minimum of 5-8 years post qualification experience in a similar position, preferably in banking industry
• Fit and proper test in line with that required of Directors
Knowledge and understanding of:
• In depth knowledge of Companies Act, Banks Act, PFMA/ Treasury and other relevant regulatory framework.
• In depth knowledge of Corporate Governance (King II - IV) issues as well as of professional and business ethics.
• Sound knowledge of the Banking industry and current legislation
Skills and Attributes
• Ability to interact and influence at management and Board levels, Excellent interpersonal and communication skills, Ability to think strategically, Excellent report writing skills, Good problem solving and analytical skills, Good people management skills, Good interpersonal and presentation skills, Lateral thinker, High attention to detail, Ability to work under pressure Honesty and Integrity, High level of confidentiality, Resilient, Persuasive and influential.
The South African Postbank SOC Limited is committed to the achievement and maintenance of diversity and equity in employment, especially with regard to race, gender and disability. In compliance with the banks employment equity plans, first preference will be given to candidates from designated groups. Correspondence will be limited to short listed candidates only.
If you wish to apply, and meet the minimum requirements please forward your Curriculum Vitae (CV) to recruitmentsm@postbank.co.za.
Please indicate in the subject line the position you are applying for.
Closing date: 19th November 2021
Position numbers: 40018719
Cost Centre: 50800
Note, only applications received on this platform will be considered. “POPIA sections provides that everyone has the right to privacy and it includes a right to protection against the unlawful collection, retention, dissemination and use of personal information. By applying for employment you consent to the processing of your personal information with Postbank. Your personal information and any attached text or documentation are retained by Postbank for a period in accordance with relevant data legislation.”
If you do not hear from the South African Postbank SOC Limited or its Agent within 3 months of this advertisement, please accept that your application has been unsuccessful. The South African Postbank SOC Limited reserves the right not to fill the positions or to re-advertise the positions at any time.