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SOUTH AFRICAN NATIONAL ROADS AGENCY (SANRAL)
 

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ADMINISTRATIVE COORDINATOR
National
Fixed-term Contract (5 Years)           
 
Description
POSITION OBJECTIVE:
 
The incumbent will provide sighted one on one personal assistance and administrative support to a visually impaired employee. The nature of the role and its specific requirements will be aligned to the needs of the role and support required for executing deliverables. 
 
MINIMUM REQUIREMENTS:
  • An administrative qualification at an NQF level 6.
  • At least three (3) years of personal and administrative assistant experience. 
  • Proficiency in using IT business applications such as MS Office Suite, SAP, etc. 
  • A valid driver’s license is essential. The incumbent must be able to drive. 
 
KEY RESPONSIBILITIES:
Office Management:
  • Attend to the Senior Legal Advisor’s specific administrative needs.
  • Proactively support the Senior Legal Advisor with matters within his scope of work.
  • Ensure that all matters for the Senior Legal Advisor’s attention are addressed timeously.
 
Administration:
  • Manage general office admin and filling of documentation.
  • Process incoming documents by prioritization and distributing accordingly.
  • Manage the Senior Legal Advisor’s diary on MS Outlook Calendar, including a systematic method/approach of tracking emails.
  • Manage and arrange meetings and appointments for and on behalf of the Senior Legal Advisor and ensure the relevant documentation for meetings is available in the required mode.
  • Type and draft correspondences relevant to the Senior Legal Advisor’s scope of work.
  • Provide general administration support to Senior Legal Advisor.
  • Format documentation and reports and ensure that they are professional.
  • Read, populate, and transpose information onto various MS Apps for business use.
  • Assist with IT systems and connectivity.
  • Manage all travel requirements of the Senior Legal Advisor.
 
Physical Aiding Services
  • Support the Senior Legal Advisor during meetings including enabling introductions, social networking, and note-taking.
  • Support the Senior Legal Advisor to use workplace facilities including meal and drinks preparation, and access to lifts and restrooms.
  • Support the Senior Legal Advisor in using workplace tools such as enabling IT equipment and arranging special equipment where necessary.
  • Carry equipment and bags on behalf of the Senior Legal Advisor
  • Accompany the Senior Legal Advisor to physical meetings by hand.
  • Assist with item recognition/sorting.
  • Drive and travel with the Senior Legal Advisor for business meetings/engagement



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EMPLOYMENT REFERENCE CHECKS
Employment reference checks are a requirement as part of SANRAL’s recruitment and selection process. In order for SANRAL to conduct these checks a consent form needs to be completed and signed by the applicant. As an applicant of this position, you authorize SANRAL to process all the information provided for the purpose of your application for the position as well as the verification and record keeping of such credentials.
Please note that this is a confidential document and is intended for internal use by SANRAL’s Human resources department only.
 
EMPLOYMENT EQUITY
Appointments will be made in accordance with SANRAL’s Employment Equity plan. Only persons with exposure to working with people living with a disability (visually impairments) will be considered. 
SANRAL reserves the right not to fill any position.
 
Closing date: 27 September 2024
 
Link to apply: https://career2.successfactors.eu/sfcareer/jobreqcareer?jobId=2365&company=southafr02
 
Please do not submit your CV if you have already applied for this vacancy as your application will still be considered for this opportunity.
 
Employment Fixed-term Contract (5 Years)
Location SANRAL Head Office, Kuisis Street, Val-De-Grace, Pretoria, South Africa
Closing Date 27/09/2024