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SOUTH AFRICAN NATIONAL AIDS COUNCIL (SANAC)
 
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ADMINISTRATOR: STAKEHOLDER MANAGEMENT AND CAMPAIGNS UNIT
Pretoria, Gauteng
Permanent
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Closing Date 24 July 2023
 
Job Details
Division: Stakeholder Management and Campaigns
Minimum experience: Entry Level
Company primary industry: Non-profit Organisation Management
Job functional area: Administrative
 
Job Description
Purpose of the job
 
Purpose of the job: 
The position exists within the Stakeholder Management and Campaigns Unit and provide administrative support to the Stakeholder Management & Campaigns unit

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Key Responsibilities:
  • Attending, recording and transcribing minutes of the SANAC Trust committees (e.g. Nerve Centre, RMC, PRC, Legal and Human Rights TTT, Civil Society Forum and any other meetings as required
  • Ensuring appropriate logistics and maintaining of organisational calendar of important meetings
  • Formatting, editing, printing, compiling and uploading minutes to the SANAC Trust website in a timely fashion
  • Planning, coordinating and scheduling organisational meetings
  • Preparing and distributing meeting agendas
  • Disseminating actions/resolutions emanating from meetings within one week
  • Taking and transcribing minutes and distribute to attendees within two weeks of a meeting
  • Arranging teleconference meetings as and when required
  • Following up on actions/resolutions emanating from meetings
  • Booking venues for all meetings
  • Preparing and distributing meeting packs to attendees
  • Developing and maintaining an effective document management/filing system (electronical and manual)
  • Making relevant documents available for scheduled meetings
  • Photocopying and collating of official documents
  • Ensuring proper filing of minutes of meetings
  • Drafting letters and documents from dictation or instructions
  • Verifying expenditure against invoices and meetings conducted and submit to Unit Manager
  • Performing any other administrative/secretarial duties as and when required 

Qualification, Skills and Experience
  • National Diploma in Administration, Business Administration, Secretarial Studies or related field. Bachelor’s Degree in a related field will serve as good advantage.
  • 4- 5 years of relevant Administrative and Secretarial experience
  • 5 years of exceptional experience in detailed minute taking
  • Experience in working in an NGO environment will be advantageous.
  • 5 years in administration, events management, public relations or any related field
  • Typing speed of approximately 65 words per minute
  • Experience either shorthand or speedwriting
  • Proficient computer literacy with advanced levels in MS Word, Excel, Power point and Outlook – Certificate in MS Office or Communications is an advantage
  • Excellent written and oral communication skills
  • Ability to communicate in at least 3 South African languages
  • Attention to details and be able to multitask
  • Track record of successful interactions with a wide range of stakeholders
  • Understand and align stakeholder expectations
  • Strong demonstrated ability to work in a team environment on highly collaborative projects
  • Project management skills, organisation and time management skills
  • Ability to work independently as well as taking a supportive role within a team
  • Assertive and confident
  • Excellent interpersonal skills
  • Driving with a valid driver’s licence is a must
  • Ability to travel as and when required
 
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