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SOUTH AFRICAN MARITIME SAFETY AUTHORITY (SAMSA)
 


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SENIOR MANAGER: FINANCE OPERATIONS GRADE: D4
The position reports to the Chief Financial Officer
LOCATION: HEAD OFFICE, PRETORIA                                                                                    
 
JOB PURPOSE
To maintain efficient and effective financial operations (Financial policy, procedures and competent people) in SAMSA.
 
KEY PERFORMANCE AREAS ​
  • Ensure financial processes are documented, reviewed regularly and have appropriate internal controls inplace.
  • Preparation of annual financial statements in accordance with the latest accounting standards.
  • Plan the year-end audit in conjunction with the external auditors.
  • Maintain a checklist to ensure completeness.
  • Oversee the execution of the audit process by ensuring all requests by the auditors are fulfilled timeously.
  • Prepare the audit pack to support the financials.
  • Maintain/oversee all financial and accounting records.
  • Ensure monthly financial accounts are timeous and accurate.
  • Ensure that all account reconciliations are done monthly, and reconciling items are cleared timeously.
  • Review expense accounts for misallocations, including fixed assets and prepaid expenses incorrectly expensed.
  • Perform analytical review of accounts to ensure proper cut-off and reasonableness.
  • Ensure monies owed by customers are collected timeously, suppliers are paid in accordance with the agreed payment terms and cash management system is in place to manage cash flows.
  • Ensure only approved transactions are updated in the Fixed Assets Register and all fixed assets are physically verified at least once a year.
  • Manage the payroll functions.
  • Ensure up to date with the latest legislations
  • Ensure taxation obligations and other statutory obligations are adhered to, such as the companies Act, PFMA, GRAP, etc.
  • Provide reports that may be required by internal and external stakeholders.
  • Liaise with internal and external and internal auditors.
  • Resolve audit findings.
  • People Management.
 
MINIMUM REQUIREMENTS
    Qualifications
  • A Qualified Chartered Accountant- CA(SA)
  • A relevant NQF Level 8 qualification
 
   Knowledge and Experience
  • At least 7 years' experience in accounting and financial management in a multifaceted organization, 3 of which should be at a supervisory/management level
  • Knowledge of accounting principles and practices
  • Working knowledge of the Public Finance Management Act (The PFMA), National Treasury Regulations, the Generally Recognized Accounting Practice (GRAP), and other prescripts relevant within state-owned entities
  • Good knowledge of governance framework i.e.  King IV
  • Extensive understanding of financial trends
 
Competencies
High levels of competence on the skills below is a requirement:
  • Skilled in the use of electronic accounting system
  • Strong communication and presentation skills
  • Ability to analyse financial information  
  • Ability to manage, guide and lead people
  • Project management
  • Strong critical thinking skills
  • Strong problem-solving skills
 
 
Should you meet the requirements as set out above, please e-mail your CV to Analiza Setsiba at: recruitment@samsa.org.za
 
As we are committed to Employment Equity in our employment practices, it is our intention to appoint individuals with the aim of meeting our Equity objectives. Preference will be given to African Male, African Female, Indian Male and people living with a disability to achieve the objectives of Employment Equity. 
 
CLOSING DATE:  21 MARCH 2023
 
​Please note: SAMSA reserves the right not to make an appointment to any advertised position. No late applications will be considered. Psychometric and other assessments may be used as part of the selection process and all shortlisted candidates will be required to be available for the tests. If you have not been contacted within 1 month of the closing date as mentioned above, kindly deem your application unsuccessful.





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SCM PERFORMANCE & COMPLIANCE SPECIALIST GRADE: D1
The position reports to the Senior Manager Supply Chain Management.
LOCATION: HEAD OFFICE, PRETORIA                                                                                                                                                                                       
JOB PURPOSE
To ensure an effective procurement of goods and services for SAMSA, co-ordinate and conduct compliance reviews on all RFQ's and RFPs received by SAMSA by applying principles embedded in the SCM framework and legislation.
 
KEY PERFORMANCE AREAS
  • Inspect the procurement documentation received from bidders for quotes less than 1 million, to ensure compliance.
  • Observe the tender proceedings, to ensure proper processes are being followed and records are maintained.
  • Review tender documents to ensure compliance, in line with SCM, PPPFA and B-BBEE policy requirements.
  • Advise BSC, BEC and BAC on complex SCM matters.
  • Assist in the implementation of control measures to enhance current processes.
  • Assist with the audit process with the internal and external auditors.
  • Ensure that SCM registers (open orders, deviations, irregular expenditure, contract and tender register) are reviewed and submitted to the Senior Manager timeously
  • Propose enhancements / review of SCM Policy and procedures in line with the changes in the National Treasury regulations, instruction notes etc and ensure the same is implemented.
  • Manage all logistical arrangements ensuring proper quality control, specification compliance, monitoring and verification deliveries.
  • Assist in the assessment and investigation of irregular, fruitless and wasteful expenditure (IFWE) in accordance with the IFWE guidelines and framework.
  • Ensure through compliance check that accurate and completeness of record-keeping of suppliers: up to date B-BBEE, Tax information and any related information.
  • Monitor and evaluate supplier utilisation and performance.
  • Assist with specification review to assist suitable shortlisting of supplier selection from the database.
  • Perform declarations of interest checks, National Treasury restricted database and defaulters list for all recommended bidders.
  • Maintain Enterprise development records.
  • Responsible for supporting BBBEE initiatives, intervention and execution, while ensuring that the organization complies with legislative requirements and aligns to the organizational strategy.
  • Monitor transformation and BBBEE legislative changes and updates.
  • Ensure audit and verification processes of the entity BBBEE contributions are conducted on an annual basis.
  • Track the organization's BBBEE contributions and ensure the integrity of data and documentation of elements.
  • Coordinate the disposal of redundant / obsolete furniture or /and equipment.
  • Oversee the auctioning/ selling redundant / obsolete furniture or /and equipment.
  • Coordinate and consolidate reports for SCM department.

MINIMUM REQUIREMENTS

​​ Qualifications


  • Bachelor's degree/NQF 7 qualifications in Supply Chain/ Commerce/ Internal Audit.
  • A Postgraduate Diploma will be added advantage.
  • Chartered Institute of Procurement and Supply (CIPS) membership registration will be added advantage.
   
Knowledge and Experience
  • 7 years related working experience in the SCM and SCM audit within public sector.
  • 3 years of which must have been at a supervisory or management level.
  • SCM audit knowledge and experience within public sector.
  • Good understanding of public procurement legislation such as PFMA, PPPFA, National Treasury Regulations and Instruction notes.
  • In-depth knowledge of B-BBBEE.


Competencies
High levels of competence on the skills below is a requirement:
  • The ability to multitask.
  • The ability to communicate oral and written.
  • Policy application.
  • Information and data management.
  • Internal and external stakeholder management.
  • Able to work independently and within teams.
     

Should you meet the requirements as set out above, please e-mail your CV to Analiza Setsiba at: recruitment@samsa.org.za

As we are committed to Employment Equity in our employment practices, it is our intention to appoint individuals with the aim of meeting our Equity objectives. Preference will be given to African Male, African Female, Indian Male and people living with a disability to achieve the objectives of Employment Equity.

CLOSING DATE:  21 MARCH 2023
 
Please note: SAMSA reserves the right not to make an appointment to any advertised position. No late applications will be considered. Psychometric and other assessments may be used as part of the selection process and all shortlisted candidates will be required to be available for the tests. If you have not been contacted within 1 month of the closing date as mentioned above, kindly deem your application unsuccessful.