SOUTH AFRICAN HEALTH PRODUCTS REGULATORY AUTHORITY (SAHPRA) VACANCIES

​PORTFOLIO COORDINATOR X3: HEALTH PRODUCTS AUTHORISATION 
SALARY LEVEL 11: R886 400.00 - R954 919.00 per annum. (TOTAL COST TO COMPANY) 
Ref No.: SAHPRA 14/2025 
CENTRE: Pretoria 
 
REQUIREMENTS: •Matric certificate and appropriate Science Degree with Honours at NQF Level 8, as recognised by the South African Qualifications Authority (SAQA), OR a 4-year degree in Health Science at NQF Level 8, as recognised by SAQA, and registration with a statutory council if applicable. Certificate in Project Management will be an added advantage. 
 
EXPERIENCE: A minimum of five (5) years of relevant work experience with 3 years’ experience in a regulatory environment. Management experience as well as experience in the Medicines Regulatory environment, and Risk and Software management will be an added advantage. Valid driver’s license. 
 
COMPETENCIES, KNOWLEDGE AND SKILLS: Knowledge of Medicine and Related Substance Act will be an added advantage. Technical Competencies: HPA Information Management systems. HPA Processes, legal and regulatory requirements. Occupational Health and Safety. Risk Management. Monitoring, Evaluation, Reporting and Delegation. Business Processes Application. HPA Records Management. Risk Management. Business Processes Application. 
Generic Competencies: Excellent interpersonal and communication skills (written & verbal). Critical thinking and the ability to exercise good judgment and solve problems quickly and effectively. Computer skills. Solution orientated. Work under pressure. Ability to maintain high levels of confidentiality. Interpersonal and Intrapersonal Skills. Accuracy and Attention to detail. Time Management Skills. Planning and organising skills. Professionalism. Honesty and Integrity. Innovative. Patience and empathetic. Courageous decision-making. Conceptual reasoning. Systemic thinking. 
Leadership Competencies: Tactical Capabilities and Leadership. People Management and Empowerment. Change Management. Knowledge Management. Service Delivery initiatives. Problem Solving and Analysis. Client Orientation and Customer focused. Proactive Stakeholder Management. Situational adaptability. 
 
DUTIES:

• Operational Management: (a) Manage the application receipt and preliminary review to verify that applications are compliant to SAHPRA’s requirements and determine whether the applications may advance to the review phase: * Verify and ensure that submitted applications are received and recorded on the relevant trackers/databases and medicines register. * Verify and ensure that technical screening of applications and responses is performed in accordance with the validation, screening templates or checklists, timeously and according to the units work plan and submission schedules. * Quality check and approve admin and technical screening in accordance with the validation template or checklist and upload to the file plan. * Ensure that status information is captured on the tracker/ database by the relevant screeners.(b) Manage/the allocation, recording and monitoring of applications: * Compile and maintain a list of the expertise of evaluators. * Ensure that the tracker is updated routinely by the relevant evaluator coordinator for traceability and transparency of applications. * Ensure that the applications are allocated based on the level of expertise and availability of evaluators. * Monitor applications in progress to ensure timeous interventions and develop contingency plans for potential problems where applicable.* Conduct quality control checks on the evaluation reports and queries/approval letters and ensure they are uploaded on the file plan. * Conduct quality checks on applicable documents and ensure the database records are updated accordingly. 
• Financial Management: (a) Oversee the claims and revenue process: * Verify claims received are recorded and submitted to finance timeously. * Check for correct claim codes on claim forms submitted by evaluators to ensure that the evaluators are paid correctly and that the units expenditure is managed appropriately. * Verify collation of revenue information for received applications. * Fosters an environment where cost-benefit outcomes are continuously improved by checking that POE’s are compiled correctly. 
• Governance, Risk and Compliance: * Check for compliance and ensure reports/letters are completed on the latest QMS controlled version of the evaluation letters/ templates. * Conduct self-inspections of work practices, record deviations to ensure adherence to standard operating procedures and SAHPRA guidelines. * Develop, maintain and distribute SOPs and templates. * Develop work plans and/or programmes to implement provided strategic direction.* Support unit with QMS internal and external audits including ISO 9001:2015 certification by responding swiftly to any non-conformances or audit findings that are raised. * Develop an action plan and tracker in collaboration with the HPA Team. 
• People Management: * Drive a high-performance culture within the HPA team. * Drive a culture of personal and professional development. * Living the SAHPRA Values. * Drive collaborative leadership. * Manage workstream staff members’ compliance with organisational policies and procedures by performing regular performance assessments and implementation of individualised interventions where applicable and escalating further non-compliance.

INSTRUCTIONS TO APPLICANTS (HOW TO APPLY): 

• Interested persons who meet the above-stated requirements should submit their application, clearly state the position name and post reference number, including a signed cover letter, clearly state the position name and post reference number, detailed Curriculum Vitae (CV) with the names and email addresses of three (3) referees, copies of required qualifications (including matric) and Identity Document. ONLY shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. 
• Should you be in possession of a foreign qualification, your application must be accompanied by an evaluation certificate (report) from SAQA. 
• Incomplete applications or applications without the aforementioned documents or information will not be considered. 
• No late applications will be accepted. Any submissions received after the specified date and time will not be considered, and CVs will not be returned. 
• Due to the larger number of responses anticipated, communication will be limited to short-listed candidates only. Applicants who have not been contacted within three (3) months after the closing date should consider their application unsuccessful. 
• Shortlisted candidates will be expected to attend selection interviews at a date, time, and location as specified by SAHPRA. 
• Applicants should note that that pre-suitability checks will be conducted after they have been shortlisted. Their appointment is subject to positive outcomes from these checks, which include security clearance, verification of qualifications, criminal records, credit checks, citizenship status, and work experience. 
• SAHPRA is committed to being an equal opportunity employer. When filling vacant positions, the entity will consider the principles outlined in Section 195(1)(i) of the Constitution of the Republic of South Africa (1996), the Employment Equity Act, 55 of 1998. Applicants with disabilities are encouraged to apply and indicate their disability status, which will be appreciated. 
• SAHPRA reserves the right not to make any appointment(s) to the advertised post(s). 
• SAHPRA adheres to the provisions of the Protection of Personal Information Act (POPIA), 4 of 2013. CVs will not be returned, as the personal information you provide will be used solely for recruitment purposes, specifically for the position or vacancy you have applied for. If your application is unsuccessful, your personal information will be retained for internal audit purposes. 
• Applications should be submitted through the SAHPRA Website Online Portal: SAHPRA website (https://www.sahpra.org.za/vacancies).
• For enquiries: Please contact Ms Setlola Molepo, via email at setlola.molepo@sahpra.org.za. NOTE: APPLICATIONS SUBMITTED TO THIS EMAIL ADDRESS WILL NOT BE CONSIDERED AS PART OF THE RECRUITMENT PROCESS. 

 
The closing date is 01 September 2025 at 16:00.


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