SOUTH AFRICAN HEALTH PRODUCTS REGULATORY AUTHORITY (SAHPRA) VACANCIES

 
 
 
ACCOUNTANT-GENERAL LEDGER: FINANCE DEPARTMENT 
Ref No.: SAHPRA 008/2022 (Permanent) 
DPSA Equivalent NON OSD: TCE SR LEVEL 7 (+ in leu of 37% benefits) 
CENTRE: Pretoria 
 
REQUIREMENTS:
Recognized degree in Accounting or Finance (NQF Level 6 or 7) with least 3 years of relevant experience and familiarity with PFMA and relevant Treasury Regulations of a Public Entity. 
 
KNOWLEDGE AND SKILLS: 
• Strong administrative and organizational skills 
• Willingness to work extended hours as and when required. 
• Ability to communicate fluently in English in both written and spoken communication 
• Good leadership and decision-making ability 
• Critical thinking and problem-solving skills 
• Planning and coordination skills 
• Ability to manage conflict 
• Ability to tolerate stress 
• Deadline driven 
• Attention to details 
• Versatility 
• Innovative thinking 
• Team player and can work independently 
 
DUTIES:
• Monitoring these processes and investigating transactions and banking activities to identify areas for improvement and detect irregularities 
• Investigating all transactions to prevent fraud 
• Providing feedback on the effectiveness of internal controls, and those areas where risks relating to banking transactions can be minimized 
• Monitoring compliance with established policies and procedures 
• Performing weekly bank reconciliations 
• Reconciling and verifying of accounts regarding cash on hand and cash at bank 
• Preparing journals for adjustments as required (e.g., after Bank is reconciled, or to rectify incorrect allocation of accounts) 
• Clearing of reconciling items timeously 
• Reconciling (and rectifying customer’s ledger accounts 
• Reconciling accounts that fall into receivable records with or without the sales invoices 
• Reconciling of revenue as per GRAP and internal processes 
• Reconciling discrepancies in different accounts 
• Maintaining of Deferred revenues and unallocated cash listing 
• Maintaining database of clients 
• Maintaining receivables age analysis and follow up on long outstanding debt. 
• Updating the register of invoices received, checking related documentation and processing approved invoices for payment 
• Reconciling the General Ledger to invoices and statements, ensuring accuracy of the information. Loading payments on the system, according to standard procedure, meeting agreed time frames for payment 
• Preparing payment advices and forwarding to relevant stakeholders, maintaining accurate payment records on a weekly basis 
• Fooling up on the resolution of invoices over 30 days with relevant stakeholders. 
• Loading new suppliers as beneficiaries on the system, as approved by the Management Accountant / Financial Manager 
• Reconciling all Supplier accounts with monthly statements, verifying information against the detailed Ledger, for input to monthly reports 
• Ensuring that monthly journals are captured and allocated correctly, meeting deadlines for submission 
• Assisting in providing specific information in response to audit queries, and preparing documentation requested in a timely manner 
• Obtain open PO listing from SCM and following up on possible late invoice 
• Maintaining payables age analysis and following up on outstanding payments. 
• Preparing of monthly debtor’s reconciliations 
• Recording payment dates of all invoices and checking supplier statements and confirmation 
• Preparing monthly general ledger reconciliations. 
• Assisting internal and external auditors by supplying documents and information
• Maintaining required files, reports, and data 
• Maintaining constant contact with the customers 
• Following up on transactions and providing updates as required 
• Checking the status of payments made on the payment run for approved contracts, every week 
• Updating budget spend on contracts by capturing the weekly expenditure per contract on the Register 
• Following up with Procurement Department regarding outstanding documentation relating to contract payments, as required 
• Compiling and updating schedule of contract completion dates and expenditure per contract, for management Accountant / Financial Manager 
• Adhering to corporate standards and procedures in all reconciliation activities
• Answering customer queries on financial issues 
• Performing other related duties as assigned to meet the needs of the organization 
• Continuously improving personal skill set regarding software proficiency, financial analysis, and data processing. 
 
 
INSTRUCTIONS TO APPLICANTS: 
All applications must: 

• Be submitted with a covering letter clearly reflecting the name of the position and post reference number, be signed, accompanied by a comprehensive CV, the names of 3 referees and recently certified copies of ID and qualification/s. 
• Applications without the aforementioned will not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). 
• A separate application must be completed for each post. SAHPRA will not be liable where applicants use incorrect or no reference number on their applications. 
• Applications must be submitted by email to recruitment@sahpra.org.za, including the required certified documentation as indicated. DO NOT MAKE ENQUIRIES TO THIS ADDRESS.
• No late or faxed applications will be accepted. CV’s will not be returned. Applications, which are received after the closing date, will not be considered. 
• Further communication will be limited to shortlisted candidates. If you have not received a response from SAHPRA within 3 months of the closing date, please consider your application as unsuccessful. 
• It will be expected of candidates to be available for selection interviews on a date, time and place as determined by SAHPRA. 
• Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records, credit records, citizenship status and previous employment. 
• SAHPRA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciated. SAHPRA reserves the right to fill or not to fill the vacant post/s. 
• Enquiries: Email: Matshepo.mokotong@sahpra.org.za (DO NOT SEND APPLICATIONS TO THIS EMAIL ADDRESS). 

 
CLOSING DATE: 04 March 2022 at 16H00.
 
 

 
 
 
SAHPRA BOARD SECRETARY 
SMS: Level 13 
Ref No.: SAHPRA 009/2022 
CENTRE: Pretoria 
 
BRIEF DESCRIPTION OF THE ROLE 
The SAHPRA board secretary is accountable to the SAHPRA board and SAHPRA CEO. The candidate provides support and guidance to the board on matters of their fiduciary duties. This role in the authority, includes the management of the corporate governance framework, assessment of the implementation thereof and oversight of legal risk of the Authority. 
 
REQUIREMENTS:
• An LLB, with at least eight to ten (8 -10) year’s relevant experience in board secretary or similar role in a public entity or a registered company 
• Knowledge of laws and codes applicable to SAHPRA or similar institutions 
• Experience in dealing with executive management and Board 
• CIS qualification is advantageous 
 
KNOWLEDGE AND SKILLS: 
• Comprehensive knowledge and understanding Public Sector Legislation (Specifically Finance Management Act and Treasury Regulations), Administrative Law, Law of Contract, Interpretation of Statutes and Civil Procedure 
• Comprehensive understanding of King 4 recommendations 
• Good understanding of business principles, practices, and processes 
• Strong report and minute writing skills 
• Excellent command of at least two official language of which one must be English 
• Emotional intelligence. 
• Organisational and administrative skills 
• Public relations skills 
• Good computer literacy and typing skills 
• Good comprehension, analytical and interpretation skills 
• Excellent interpersonal skills. 
 
DUTIES:
• Ensure that procedure for the appointments of directors are adhered to 
• Manage the orientation of new Board members 
• Advise and guide Board members on their fiduciary duties and responsibilities 
• Assist in the implementation of evaluation of Board members effectiveness on an annual basis 
• Identify unhindered access to inform by all Board and Committee members to allow for the effective contribution to Board and Committee discussions and decisions by all members 
• Contribute to the compilation of the Annual Report 
• Identity and evaluate new corporate governance developments to assess the impact of such and advise Board and Management of their implications 
• Ensure that all members are aware of legislative and regulatory requirements relevant to the Board and Committees on which they service 
• Ensure that all matters are raised that warrant the attention of the Board 
• Provide support to Executives daily on issues of governance and compliance 
• Maintain Delegated Powers of Authority 
• Perform the role of designated Information Officer in terms of PAIA 
• Maintain compliance Registered and records of the Authority 
• Ensure Board and Board Committee meetings minutes are recorded accurately captured and tabled as per the applicable charter 
• Develop the Board Annual Work Plans 
• Provide advice on meetings procedures 
• Ensure the Annual Calendar is efficiently planned to avoid clashes, facilitate decision-making in terms of PFMA reporting frameworks, for all members and Executive within the entity 
• Prepare and issue notices of meetings timeously 
• Ensure that the information Board packs is adequate and that it is distributed in terms of the applicable charter 
• Coordinate the submission of reports to the Board, Board Committee and EXCO 
• Design and implement programmes and interventions to ensure the continuous improvement of Secretariat Business processes and systems in line with industry best practice • Be submitted with a covering letter clearly reflecting the name of the position and post reference number, be signed, accompanied by a comprehensive CV, the names of 3 referees and recently certified copies of ID and qualification/s. 
• Applications without the afore mentioned will not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). 
• A separate application must be completed for each post. SAHPRA will not be liable where applicants use incorrect or no reference number on their applications. 
• Applications must be submitted by email to recruitment@sahpra.org.za, including the required certified documentation as indicated. DO NOT MAKE ENQUIRIES TO THIS ADDRESS.
• No late or faxed applications will be accepted. CV’s will not be returned. Applications, which are received after the closing date, will not be considered. 
• Further communication will be limited to shortlisted candidates. If you have not received a response from SAHPRA within 3 months of the closing date, please consider your application as unsuccessful. 
• It will be expected of candidates to be available for selection interviews on a date, time and place as determined by SAHPRA. 
 
INSTRUCTIONS TO APPLICANTS: All applications must: 
Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records, credit records, citizenship status and previous employment. 
 
SAHPRA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciated. SAHPRA reserves the right to fill or not to fill the vacant post/s. 
 
Enquiries: Email: Matshepo.mokotong@sahpra.org.za (DO NOT SEND APPLICATIONS TO THIS EMAIL ADDRESS). 
 
CLOSING DATE: 09 March 2022 at 16H00.
 
 
 

 
 
 
MEDICINES CONTROL OFFICER: INSPECTOR (GWP) 
(DPSA Equivalent Level OSD TCE: Grade 2: R702 819 p/a; Grade 3: R796 041 p/a) 
Ref No.: 011/2022 
CENTRE: Pretoria 
 
REQUIREMENTS: • Appropriate 4-year Bachelor of Pharmacy Degree or BSc in Chemistry or Biological Science or equivalent. Proven experience within pharmaceutical arena. 
Experience: • Grade 2: Chemistry degree or Biological Science degree - 10 years appropriate experience; B-Pharm degree and SAPC registration as a Pharmacist / B-Pharm Degree - 8 years appropriate experience; • Grade 3: Chemistry degree or Biological Science degree - 18 years appropriate experience; B-Pharm degree and registration as a Pharmacist with minimum 8 years appropriate experience / B-Pharm degree – 16 years appropriate experience. Proof of registration as a Pharmacist must be submitted with your application. 
The post-holder must have: * Sound and in-depth knowledge of the Medicines and Related Substances Act 101, 1965 as amended and the regulations pertaining to the Act. * Sound knowledge of regulatory scientific and technical requirement (to assess the quality, safety and efficacy aspect). * Sound and in-depth knowledge of the administrative processes for registration of medicines in the Republic of South Africa. * Ability and willingness to travel, prepared to be away from home for weeks at a time and work irregular hours. ·* Ability to work in a highly pressurised pressured environment and driven by a sense of urgency to meet deadlines. * A valid driver’s licence. 
 
COMPETENCIES, KNOWLEDGE AND SKILLS: * Comprehensive knowledge and understanding of South African and International Regulators guidelines, relevant legislation, protocols, standard operating procedures and work instructions. * Performance measurement skills. * Self-motivated and able to work independently. * Ability to interact with variety of cross-functional team members. * Competent in problem solving and team building. * Information evaluation. * Decision making. * Objectivity. * Resilience. * Communication skills (verbal, written, negotiation, conflict management, presentation). *·Interpersonal skills. * Assertiveness. * Ethical behaviour. * Customer service. * Planning and organising skills. * Team management. * Statistical analysis. * Knowledge and application of MS Office. * Computer skills. 
 
DUTIES:
Output 1: Inspection of sites within the medicine distribution supply chain according to Good Wholesaling Practices: * Inspect sites and supply chains that are subject to adherence to Good Wholesaling Practices (Wholesaling and Distribution), locally and internationally, for compliance with Wholesaling and Distribution practices as accepted by SAHPRA and other PIC/S aligned regulatory agencies. * Prepare inspection reports with the defined timelines. * Review and manage responses from inspected sites within the defined timelines. * Draft summary reports and resolutions for inspected sites within defined timelines. * Prepare reports for SAHPRA and/or relevant advisory committees. * Assess and evaluate inspection reports of other regulatory authorities in relation to wholesaling and distribution to support acceptance of these reports by SAHPRA. * Assist in minuting the recommendations of relevant advisory committees of SAHPRA applicable to the activities of the Inspectorate. * Record statistics of reports, resolutions, and other relevant aspects of the inspection process. * Manage the associated risks and audit queries related to the inspection process, ensuring that proper procedure is followed, and care is taken, when managing inspection related resources (including inspection hours spent and aspects of travel) and that all relevant records and evidences are maintained for audit purposes. * Submit weekly work-plan and output to the Unit Manager (quantitative and qualitative reports). 
Output 2: Communication and liaison with stakeholders: * Liaise with Inspectors from international regulatory authorities. * Participate in the working groups of PIC/S. * Investigate and attend to industry / applicant queries. * Liaise with members of the industry to discuss resolutions / decisions of the SAHPRA and requirements of the Medicines Act. * Conduct inspections and interactions with stakeholders according to the prescribed Code of Conduct. 
Output 3: Quality Management System: * Maintain Standard Operating Procedures, forms, and records applicable to the Good Wholesaling Practice inspection process. * Development and maintenance of guidelines regarding Good Wholesaling Practice and associated aspects, for wholesalers, exporting wholesalers and bond stores. * Development and execution of the individual training plan, ensuring that training records are kept and maintained. 
 
 
INSTRUCTIONS TO APPLICANTS: All applications must: 
• Be submitted with a covering letter clearly reflecting the name of the position and post reference number, be signed, accompanied by a comprehensive CV, the names of 3 referees and recently certified copies of ID and qualification/s. 
• Applications without the aforementioned documents/information will not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). 
• A separate application must be completed for each post. SAHPRA will not be liable where applicants use incorrect or no reference number on their applications. 
• Applications must be submitted by email to recruitment@sahpra.org.za, including the required certified documentation as indicated. DO NOT MAKE ENQUIRIES TO THIS ADDRESS.
• No late applications will be accepted. CVs will not be returned. Applications, which are received after the closing date, will not be considered. 
• Further communication will be limited to shortlisted candidates. If you have not received a response from SAHPRA within 3 months of the closing date, please consider your application as unsuccessful. 
• It will be expected of candidates to be available for selection interviews on a date, time and place as determined by SAHPRA. 
 
Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records, credit records, citizenship status and previous employment. 
SAHPRA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciated. SAHPRA reserves the right to fill or not to fill the vacant post/s. 
 
Enquiries: Ms S. Molepo, Email: setlola.molepo@sahpra.org.za (DO NOT SEND APPLICATIONS TO THIS EMAIL ADDRESS). 
 
CLOSING DATE: 25 February 2022 at 16H00.