SOUTH AFRICAN BUREAU OF STANDARDS (SABS) VACANCIES

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CLERK: FINANCE (RE-ADVERT)
 
Details
Closing Date 2024/11/21
Reference Number SAB241021-8
Job Title Clerk: Finance (re-advert)
Job Type Permanent
Branch Finance
Division Finance
Department Financial Reporting
Job Grade C2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category  Finance
 
Job Advert Summary
About SABS
Working for the South African Bureau of Standards (SABS) opens the mind to the world around you. The South African Bureau of Standards offers diverse career paths in a dynamic environment that nurtures and recognises potential. Become part of our vision of being a trusted standardisation and business assurance solution provider of choice and join a team that fosters accountability, excellence and innovation in an inclusive workplace. 
 
Purpose Statement
To ensure that the billing value chain is implemented appropriately and to provide assistance and advocacy to management with accurate processing of the invoice cycle for existing and new clients. 
 
Minimum Requirements

• National Diploma / Diploma in Finance or a related field (NQF Level 6)
• 3 years relevant work experience in billing or revenue management 

 
Duties and Responsibilities
 
Functional Management 

• Ensure the accurate processing of the billing and related finance activities in the revenue cycle.
• Verify customer payments for cash accounts.
• Proactively track all integration issues where applicable and facilitate timeous resolution of the identified issues.
• Validate sales orders for completeness and accuracy.
• Perform the opening and closing of jobs activities as required.
• Assist business unit managers at sales departments with queries where required.
• Reduce the number of credit notes due to incorrect billing through accurate invoice processing.
• Update and maintaining accurate price lists on system in line with approved pricing.
• Facilitate credit note requests and compile memorandums for approval.
• Facilitate customer requests and payments for refunds
• Track revenue by ensuring that all work performed is billed promptly.
• Track pre-payments that have not been billed to ensure that customers are billed on time for work that is complete.
• Track open receipts unapplied (RA) not allocated due to non[1]invoicing to ensure that customers are billed on time for work that is complete.
• Reconcile customer accounts to clear any discrepancies regarding payment allocations and billing in assisting to respond to customer queries.
• Ensure that monthly reconciliations are performed and balanced within the required timeframes on the revenue in advance and expired revenue balance sheet accounts for both SABS and SABS Commercial.
• Ensure adherence to set timelines.
• Perform any ad hoc billing-related activities as required.
• Review the work in progress and follow-up with business units to ensure that all completed work is billed, and any invalid sales orders are deleted and cancelled.
• Ensure that all logged customers queries are resolved promptly and satisfactorily; and closed appropriately once they have been resolved.
• Verify Approvals Board (AB) minutes to ensure accurate billing related activities are implemented (e.g., Corroborate that customers are invoiced or cancelled in a timely manner, etc.)
• Compile weekly, monthly, etc. reports (e.g., Work in Progress and revenue reports, etc.) as may be determined from time to time regarding billing activities.
• Ensure that billing backlogs in business units with decentralised billing processes are cleared promptly.
• Attend business unit management meetings and alert them to the various billing targets and progress-to-date.
• Provide support to business regarding billing related matters.
• Implement effective billing processes to ensure correctness of revenue in terms of IFRS requirements

 
Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation
• Review related Standard Operating Procedures in consultation with leadership to ensure business optimisation.

 
Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information to stakeholders when required.
• Ensure efficient communication to all stakeholders and other finance team members.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required in a timely manner.
• Provide relevant and accurate information requested by the clients in a timely manner.
• Liaise with relevant stakeholders regarding follow-up of information, as required.

 
 
Attachment Advert - Clerk - Finance.pdf (128.40 kb) - 11/12/2024 1:18:28 PM
 
Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
 
PLEASE APPLY HERE
 
 
 
 
 

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PRODUCT TECHNICAL REVIEWER: NUMBER PLATES AND FIRE EXTINGUISHERS
 
Details
Closing Date 2024/11/21
Reference Number SAB241025-1
Job Title Product Technical Reviewer: Number Plates and Fire Extinguishers
Job Type Permanent
Branch Operations
Division Certification Services
Department Product Certification
Job Grade C4
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Other
 
Job Advert Summary
 
About SABS
Working for the South African Bureau of Standards (SABS) opens the mind to the world around you. The South African Bureau of Standards offers diverse career paths in a dynamic environment that nurtures and recognises potential. Become part of our vision of being a trusted standardisation and business assurance solution provider of choice and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
 
Purpose Statement
To provide a value adding certification service to the department and division through technical expertise and review, which meet the requirements of Accreditation and SANS/ISO Standards and the SABS policies, processes and procedures.
 
Minimum Requirements
 
Qualifications

• National Diploma / Diploma in a relevant technical field (NQF Level 6)
• SAATCA Registration is advantageous 

 
Working Experience

• 3 years relevant work experience in a relevant technical environment (Operational Level)
• Product and/or Systems Certification protocols knowledge is essential (Operational Level)

 
Duties and Responsibilities
 
Functional Management

• Conduct sales application reviews of existing customers
• Review the planning, scheduling and executing of audits in line with client and SABS requirements.
• Review audit reports of clients based on the scope of work required.
• Conduct on-site peer reviews of auditors as required.
• Review AB submissions per Accreditation, ISO and SABS requirements.
• Provide technical support to guide the quotation process for new clients and permit extensions through Technical Reviews
• Assist Sales BU with technical expertise for clients where required
• Submit all relevant reports within scope of control and on time.
• Contribute to the development and execution of the Certification Systems Operational Plan (6- month view) to meet capacity and requirements (for new and existing customers).
• Provide subject matter expertise to the organization as a Technical Reviewer and CTC member
• Contribute to the effective functioning of CTCs 

 
Risk and Compliance Management 

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Provide technical expertise on schemes to ensure adherence to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

 
Stakeholder Management

• Contribute to maintaining effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
• Provide mentorship, coaching and/or skills transfer to staff regarding systems / product schemes
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene, chair and attend meetings and present performance and business related information to relevant stakeholders when required.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
• Provide subject-matter advocacy and expertise to all relevant stakeholders.
• Manage internal and external relationships to ensure that certification audit best practices are implemented across the organisation.

 
Attachment Advert - PRODUCT TECHNICAL REVIEWER NUMBER PLATES AND FIRE EXTINGUISHERS.pdf (121.44 kb) - 11/12/2024 1:30:47 PM
 
Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
 
PLEASE APPLY HERE
 
 
 
 
 
 

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GENERAL ASSISTANT: STORES
Details
Closing Date 2024/11/15
Reference Number SAB241104-1
Job Title General Assistant: Stores
Job Type Permanent
Branch Corporate Services
Division Finance
Department Supply Chain Management
Job Grade B3
Number of Positions  1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Higher Certificate
Job Category Logistics
 
Job Advert Summary
 
About SABS
Working for the South African Bureau of Standards (SABS) opens the mind to the world around you. The South African Bureau of Standards offers diverse career paths in a dynamic environment that nurtures and recognises potential. Become part of our vision of being a trusted standardisation and business assurance solution provider of choice and join a team that fosters accountability, excellence and innovation in an inclusive workplace. 
 
Purpose Statement
To provide assistant support and related services to the Stores within the SABS to ensure that service delivery is optimised. 
 
Minimum Requirements
Qualifications

• Higher Certificate in Logistics or a related field
• Valid driver’s license

 
Experience 

• 1 – 2 years relevant work experience in Logistics.
• Preferably have experience in handling hazardous and dangerous goods

 
Duties and Responsibilities
 
Functional Management  

• Receive, accept and store all materials into the Store as per standard operating procedures.
• Responsible for the driving and collection of ordered items on behalf of the Store.
• Escalate any problems when registering goods received for the Store.
• Record and update relevant good received and logistics information in the required system, as per Store procedures.
• Liaise with internal Business Units when dispatching to ensure that materials are allocated to the correct stakeholder.
• Provide meaningful support services within the Store as and when required.
• Assist stakeholders to make arrangements or to issue instructions for delivery of materials.
• Receive relevant supporting documentation from business units and suppliers regarding receiving and dispatching of materials.
• Observe and adhere to all operational protocols and standard operating procedures in the completion of duties for the Store.
• Ensure that the relevant store supplies are adequately stocked at all times.
• Assist in the capturing of GRVs (Goods Received Vouchers) timeously and accurately.
• Assist in conducting regular stock count and reconcile supplies to the relevant system.
• Identify the need for the replenishment of required stock.
• Assist in the compilation of relevant information and reports as required by stakeholders.
• Ensure that all documents are filed, and information managed appropriately in line with legislative and standard operating procedure requirements.
• Report any deficiencies of relevant systems.

 
Risk and Compliance Management 

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Adhere to all relevant laws, policies, prescribed training (e.g. OHSA) and standard operating procedures throughout the organisation.
• Implement a learning culture within scope of control.

 
Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and task teams when required.
• Ensure efficient communication of all inspections, non-conformances and reports to the Administrator.
• Provide excellent customer service as per the SLA.
• Handle queries and resolve problems within span of control and within agreed time frames.

 
 
Attachment     Advert - General Assistant - Stores.pdf (185.35 kb) - 11/6/2024 9:31:56 AM
 
Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
 
PLEASE APPLY HERE
 
 
 
 
 

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BOOKKEEPER: REVENUE MANAGEMENT (RE - ADVERT)
Details
Closing Date 2024/11/15
Reference Number SAB241101-1
Job Title Bookkeeper: Revenue Management (Re - Advert)
Job Type Permanent
Branch Finance
Division Finance
Department Financial Reporting
Job Grade C2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Finance
 
Job Advert Summary
 
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.
 
Purpose Statement
To assist with ensuring that the billing value chain is implemented appropriately and to provide assistance and advocacy to management with accurate processing of the invoice cycle for existing and new clients.
 
Minimum Requirements

• National Diploma/ Diploma in Finance or a related field
• 3 years relevant work experience in billing or revenue management

 
Duties and Responsibilities   
Functional Management

• Assist with the accurate processing of the billing and related finance activities in the revenue cycle to ensure credit notes issued due to incorrect billing are minimised.
• Investigate all billing related issues, engage with relevant business units including ICT where applicable for system issues and facilitate timeous resolution of the identified issues.
• Receive invoice requests from the Business unit and Verify that all the applicable supporting documentation is received from the Business unit to open the sales order.
• Perform the opening and closing of jobs activities for allocated areas as and when required.
• Validate sales orders for completeness and accuracy.
• Facilitate timeous resolution of customer queries and provide required documentation where necessary
• Facilitate customer requests regarding payments for refunds and compile the refund requests to be reviewed by the Finance clerk
• Capture journal requests for both internal and external revenue as well as correcting journals for review and approval by BU Head.
• Assist Clerk: Finance in following up on reconciling items appearing on balance sheet accounts
• Monitor exception reports daily for allocated areas with assistance of Finance clerks to identify discrepancies, investigate and resolve where possible or escalate if no resolution is possible
• Review pre-payments to identify instanced where completed work has not been billed to ensure that customers are billed on time for all work that is complete.
• Support business in verifying customer payments on cash customer accounts before commencing with the work.
• Ensure and maintain proper record keeping of all Revenue Management documentation
• Ensure adherence to set timelines within the Business Unit and Division.
• Support the Finance clerks in ensuring that monthly reconciliations are performed and balanced within the required timeframes on the revenue in advance and expired revenue balance sheet accounts for both SABS and SABS Commercial.
• Compile and report customers with special billing processes and/or requirements, including where necessary contacting external service providers to obtain relevant supporting documentation.
• Monitor Work in Progress (WIP) for allocated areas ensuring that all long outstanding items are resolved and all invalid transactions are timeously removed.
• Provide support to business regarding billing related matters.
• Assist with compiling and providing documentation for audit purposes
• Assist with clearing billing backlogs in business units promptly.
• Assist in compiling weekly, monthly, etc. reports as may be determined from time to time regarding Revenue Management activities.

 
Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity in collaboration with Supervisor: Revenue Management
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

 
Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Attend meetings and present relevant information to stakeholders when required.
• Ensure efficient communication to all stakeholders and other finance team members.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required in a timely manner.
• Provide relevant and accurate information requested by the clients in a timely manner.

 
 
Attachment  Advert - SABS Bookkeeper Revenue Management.pdf (143.51 kb) - 11/6/2024 9:39:01 AM
 
Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
 
PLEASE APPLY HERE

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PRODUCT TECHNICAL REVIEWER: MECHANICAL AND MATERIALS CERTIFICATION (RE - ADVERT)
Details
Closing Date 2024/11/15
Reference Number SAB241101-2
Job Title Product Technical Reviewer: Mechanical and Materials Certification (Re - Advert)
Job Type Permanent
Branch Operations
Division Certification Services
Department Product Certification
Job Grade C4
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category  Mechanical
 
Job Advert Summary
 
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.
 
Purpose Statement
To provide a value adding certification service to the department and division through technical expertise and review, which meet the requirements of Accreditation and SANS/ISO Standards and the SABS policies, processes and procedures.
 
Minimum Requirements

• National Diploma / Diploma in a relevant technical field
• SAATCA Registration is an added advantage     
• 3years relevant work experience in a relevant technical environment 

 
Duties and Responsibilities
 
Functional Management

• Conduct sales application reviews of existing customers.
• Review the planning, scheduling and executing of audits in line with client and SABS requirements.
• Review audit reports of clients based on the scope of work required. 
• Conduct on-site peer reviews of auditors as required.
• Review AB submissions per Accreditation, ISO and SABS requirements.
• Provide technical support to guide the quotation process for new clients and permit extensions through Technical Reviews.
• Assist Sales BU with technical expertise for clients where required.
• Submit all relevant reports within scope of control and on time.
• Contribute to the development and execution of the Certification Systems Operational Plan (6- month view) to meet capacity and requirements (for new and existing customers).
• Provide subject matter expertise to the organization as a Technical Reviewer and CTC member.
• Contribute to the effective functioning of CTCs.

 
Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Provide technical expertise on schemes to ensure adherence to all relevant laws, policies and Standard Operating Procedures throughout the organisation. 

 
Stakeholder Management 

• Contribute to maintaining effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Provide mentorship, coaching and/or skills transfer to staff regarding systems / product schemes.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene, chair and attend meetings and present performance and business related information to relevant stakeholders when required.
• Ensure the provision of excellent customer service. 
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
• Provide subject-matter advocacy and expertise to all relevant stakeholders.
• Manage internal and external relationships to ensure that certification audit best practices are implemented across the organisation. 

 
Attachment Advert - Product Technical Reviewer- Mechanical & Materials.pdf (122.78 kb) - 11/6/2024 9:32:55 AM
 
Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
 
PLEASE APPLY HERE