SERVICES SECTOR EDUCATION AND TRAINING AUTHORITY (SSETA) VACANCIES

SERVICES SECTOR EDUCATION AND TRAINING AUTHORITY (SSETA)

MANAGER: APPLICATIONS, INTEGRATION AND BUSINESS INTELLIGENCE (JHB North)
Reference Number SS-42

Description
DUTIES
Aligned and upgraded applications

Lead the Services Seta application development inline with the SSIIMS ICT Strategy
Evaluate trends and future developments and make recommendations to management
Implement IT systems policy within the framework of governance standards and procedures
Evaluate user and SSETA’s requirements within applications and systems functionalities and ensure that applications meet user requirements
Interpret SSETA’s functional requirements in terms of what is happening with applications
Liaise with all relevant application support organisations / vendors to ensure that the applications are efficiently managed
Oversee the improvement of system’s technical support in the organisation
Ensure changes to the application as and when business requirements change
Stay abreast with changes in applications development standards
Research relevant technology and update current applications utilisation
Ensure that new module’s functioning are understood before embarking on upgrading exercises
Provide information to management / users with regard to upgrades
Facilitate the upgrading of existing IT Systems and deliver on service level agreements
Ensure the greatest level of integration between all the different systems within Services SETA
Optimize the operation and maintenance of existing IT systems and applications to improve cost efficiency and value for money of IT for Services SETA
Ensure programming is correct to change field in application as per requirements
Act as intermediary between core technology and business requirements
Solve cross functional requests by involving all relevant users / managers
Evaluate interrelationships and integration between applications to ensure that changes in one part will not cause unwanted results in another part
Provide specifications of business requirements to developer for coding purposes
Ensure data integrity and resolution of integrity issues as per POPIA guidelines
Conduct and provide quality assurance on all applications

Test applications on behalf of SSETA

Ensure that business requirements are understood and utilised within the required changes as well as any debugging activities
Facilitating the solving of applications related problems for Services SETA
Liaise with vendors to ensure that vendor related problems are solved
Ensure security, continuity and implement proper governance standards and procedures
In consultation with the Specialist IT Security, ensure relevant security and back-ups are performed as required
Ensure that Services SETA comply with all software licensing requirements
Ensure that segregation of duties are intact after changes made to applications
Create/amend flow charts and develop programming logic required
Support the training of users for any changes made on applications
Ensure that there is ongoing user access management for all application systems
Ensure that all systems logs are reviewed regularly and a proper system audit trails are implemented
Assist in resolving audit queries from both internal and external auditors

Achievement of work plans

Execute work plans and drive the evidence collection in real time
Produce reports against the implementation of work plans
Respond to audit findings with complete evidence, on time
Implement documented data management practices
Comply to policies and procedures in the unit
Record, file and ensure the availability information

Requirements

National Senior Certificate, at a minimum NQF 4
B. Com Informatics or B.Sc. Computer Science or Information Technology, at a minimum NQF 7
Proven knowledge of Applications Development and database management in most technology stack or framework like Java, C#, HTML, ASP.NET Framework, Python, Azure Native App Services, MS SQL
At least 5 years’ experience in Business systems or applications, of which 3 years should have been at a management role

Closing Date for Applications- 02 August 2024

Work Level Management
Job Type Permanent
Salary 1,011,018.78 - 1,011,018.79
EE Position No
Location JHB North

PLEASE APPLY HERE

MANAGER: ICT PROGRAMME MANAGEMENT (JHB North)
Reference Number SS-43

Description
DUTIES
Programme Management Practice

Lead the Services Seta programme management function in line with the SSIIMS ICT Strategy
Support the procurement of programme and project management services within Services Seta
Evaluate trends and future developments and make recommendations to management
Implement programme/project life cycle policy within the framework of governance standards and procedures
Liaise with all relevant stakeholders and / or vendors to ensure that the ICT projects are efficiently managed
Development and management of a project wide approach to resource planning and management, including preparing resource plans, and the monitoring and reporting of project benefit realisation.
Development and management of project risk and issue register(s).
Discovers and manages exceptions from the agreed project plan, budget or scope
Provide input and support for the implementation and management of governance frameworks, and development of appropriate reporting tools; including completion of reporting and the development of project schedules, resource plans, risk and issue registers or dependency identification.
Ensure the programmes and project(s) are adequately resourced with the right skills, at the right level, at the right time.
Provide supportive leadership, motivating and directing staff as they work.
Effectively communicating current activities and policies.
Conducting the performance management process working with staff to develop, monitor, and review staff work performance.
Managing external contractors, consultants, projects, project teams, and managing the quality and timeliness of outputs

Achievement of work plans

Execute work plans and drive the evidence collection in real time
Produce regular monthly and quarterly reports against the implementation of work plans
Respond to audit findings with complete evidence, on time
Implement documented data management practices
Comply to policies and procedures in the unit
Record, file and ensure the availability information

Requirements

National Senior Certificate, at a minimum NQF 4
B.Com Informatics or B.Sc. Comp Science or Information Technology and or Project Management degree, at a minimum NQF 7
Project management certification (PRINCE II, PMBOK) or any relevant project management certification
At least 5 years’ experience in a similar role, of which 3 years should have been at a management role

Closing Date for Applications - 02 August 2024

Work Level Management
Job Type Permanent
Salary 1,011,018.78 - 1,011,018.79
EE Position No
Location JHB North

PLEASE APPLY HERE

MANAGER: HUMAN CAPITAL MANAGEMENT (JHB North)
Reference Number SS-36

Description
DUTIES
Ensure effective service delivery to employees and role stakeholders

Determine customer needs and engage in effective planning to determine and prioritise HR services to be rendered
Conduct project management of HR initiatives to improve HR services
Communicate with Line Management and manage customer service expectations, specifying services that will be rendered
Ensure the design, development and delivery of HR related services to customers
Manage customer expectations through maintaining appropriate communication channels, providing strategic advice and ensuring satisfaction with service delivery
Regularly audit service quality against customer needs and quality standards
Utilise feedback from customers to ensure continuous alignment and optimisation of human resource services
Identify and implement solutions to community concerns, i.e. employment of local labour, procuring BEE HR services

Manage HR Operations in line with SSETA’s business strategy

Identify HR best practices through benchmarking against other businesses
Ensure the alignment of HR function to customer needs and best practices
Develop and implement HR strategy and plans
Development and implementation of HR related policies and procedures
Analyse SSETA’s profile in terms of designated diversity management requirements, as per the legislation
Implement transformation targets, and monitor the employment equity plan for SSETA
Ensure that appropriate governance practices for the function are designed implemented and communicated
Manage compliance to overarching legislative requirements
Develop and oversee the implementation of remuneration strategy and HR Benefit Management plan for SSETA
Oversee recruitment process and support the induction of new employees
Manage training and development processes
Oversee all change management initiatives for SSETA
Facilitate the development of HR Structure aligned to the organization
Manage and coordination the provision of employee well-being initiatives and programmes for SSETA
Oversee and control training and development processes for SSETA
Development and communication of management reports and annual reports to the relevant stakeholders
Set HR system standards for effective HR service delivery
Negotiate, agree and manage consultant contracts and projects
Present progress reports as well as successes of the human resource function’s performance against the plan and competitive benchmarks
Manage the implementation and execution of culture/ staff surveys in the organisation when necessary
Ensure that processes are established to conduct the necessary employee administration functions

Manage the implementation of HR Manpower Planning and Budgeting System and Process

Determine manpower planning principles and philosophies, as well as organizational design criteria in terms of developed organisational structure
Communicate manpower planning principles and philosophies, as well as organizational design criteria to management
Determine the future demand for Human resources by taking various aspects (i.e. strategic expansion, core vs non-core staff, structuring principles, etc.) into account
Determine manpower norms within the different SSETA departments
Design and develop a manpower plan indicating the number and level of positions within the organisation
Specify and finalise EE targets against manpower plan and hand over to recruitment
Design refined manpower compliment and budget cost
Ensure that all stakeholders are orientated pertaining to manpower plan
Analyse the internal and external supply forecast in an integrated and holistic framework
Determine the gap between demand and supply
Ensure the development of a high-level sourcing strategy that will support the delivery of the forecasted manpower requirements
Balance supply and demand, through designing and implementing interventions to address the gap, such as rehiring skilled staff, retraining existing staff, as well as redeploying staff from appropriate areas of over supply
Develop a high-level resource plan/ model and clearly defined forecasting requirements in terms of all employees by grade, skill and compliment
Design and implement enabling process to conduct strategic labour forecasting

Manage the implementation of organisation wide performance management and implement remuneration strategy for SSETA

Manage the development and implementation of performance management, policies and procedures, system, methodology, technology and process for individual performance
Oversee the implementation of performance management systems for the organisation
Oversee the review of individual performance plans to ensure alignment to SSETA’s strategy and business plans
Establish performance validation mechanisms, performance templates and frameworks for SSETA
Oversee the orientation and training of SSETA management in performance management system
Ensure that all individual performance plans are loaded into the HR system
Ensure that employees are orientated with regards to their role profiles and performance requirements
Manage the development and of performance contracts
Ensure that performance is continuously monitored
Ensure that performance assessment of performance against set criteria and guidelines (performance appraisals) are conducted and that feedback is provided on an ongoing basis
Link performance results to reward and recognition in accordance with policy and Ensure compliance to all performance management frameworks and processes
Develop and implement a remuneration system and implement across SSETA
Conduct salary survey and grading benchmarking study based on content of grading catalogue and current job designations and present report to management
Develop Remuneration Packages according to accepted salary survey information and decision taken by management and integrate findings into remuneration catalogue
Orientate HR staff and Union members with regards to remuneration philosophy, strategy, policies and procedures, as well as remuneration strategy for scarce skills
Regularly conduct market surveys to ensure that remuneration philosophies, trends and salary scales are in alignment with Industry benchmarks and supporting organizational operating philosophy

Implement change management processes for the Corporation

Conduct benchmarking study in relevant and other industries to investigate trends regarding culture and climate interventions
Develop a change management strategy, approaches and methodologies for SSETA
Develop climate / culture surveys addressing all stakeholder needs
Work with project teams to integrate change management activities into the overall project plans
Determine scope of programme delivery
Identify potential people-side risks and anticipated points of resistance, and develop specific plans to mitigate or address the concerns
Conduct readiness assessments, evaluate results and present findings in a logical and easy-to-understand manner
Develop actionable and targeted change management plans – including communication plan, sponsor roadmap, coaching plan, training plan and resistance management plan
Create and manage measurement systems to track adoption, utilization and proficiency of individual changes
Identify resistance and performance gaps, and work to develop and implement corrective actions
Ensure that potential service providers are orientated pertaining to scope of services required
Orientate internal staff with regards to climate and culture surveys and the process that will be conducted
After analysis of completed surveys ensure that actions addressing staff / management issues are implemented
Continuously audit the results from the developed interventions and manage potential variances

Achievement and management of the Unit’s work plans

Contribute to the development of the APP and SP
Develop work plans for the Unit
Ensure that work plans are aligned to the APP and SP
Manage compliance to reporting templates and frameworks
Provide monthly reports
Manage budget for the Unit
Implement risk management strategies in the Unit
Manage compliance to policies and procedures of the Unit

People management practices for the Unit

Provide sufficient staff and adequate staffing for the Unit
Implement people management practices for direct reports
Assign accountabilities to direct reports
Monitor and evaluate the performance of direct reports
Provide capacity building through, training, coaching and development of direct

Requirements

National Senior Certificate, at a minimum NQF 4
A National Diploma or equivalent in Human Resources Management, Industrial Psychologist or Public Administration or a related field, at a minimum NQF 6
5 years working experience in HR management of which 3 must be managerial experience

Closing Date for Applications - 02 August 2024

Work Level Management
Job Type Permanent
Salary 1,011,018.78 - 1,011,018.79
EE Position No
Location JHB North

PLEASE APPLY HERE

ADMINISTRATOR: HUMAN CAPITAL MANAGEMENT (JHB North)
Reference Number SS-37

Description
DUTIES
Human Resources Administration

Provide a full administrative function to the HR department
Support the department in achieving strategic goals
Assist in administering and processing benefit enrolment for employees
Collection and auditing of updated employee benefit documents
Assist in payroll input of employees
Respond to employee inquiries regarding benefit plans, and provides assistance to employees on benefit issues
Assess the validity of leave applications and approvals
Monitor employees on leave and report on any irregularities related to employee leave
Monitor employees on leave to assure requirements of the leave are being met
Perform scheduling and coordination tasks related to HR department
Schedule interview sessions between the recruiting manager and the candidate
Prepare recruitment packs
Ensure that the new recruit is taken through their onboarding pack and completes documentation required for further processing onto the HR system and for benefits related processing
Assist in processing all necessary arrangements for induction of new recruits
Assist in the administration and co-ordination of the training process
Administer and coordinate events logistics as required for each event
Administer annual pay increases letters
Maintain and update internal database on personnel related data
Have an effective filing system for all the different streams within the HR department. This includes recruitment and selections, performance management, employee relations, training, wellness and staff queries
Provide administrative support in reporting and measurement activity across the whole range of HR activities
Prepare departmental minutes and meeting agenda compilation and distribution thereof
Ensure that changes to scheduled meetings are communicated timeously to all stakeholders
Respond to ad hoc administrative requirements
Respond to HR related queries and provide assistance

Achievement of Work Plans

Execute work plans and drive the evidence collection in real time
Produce reports against the implementation of work plans.
Respond to audit findings with complete evidence, on time
Implement documented data management practices
Comply to policies and procedures in the unit
Record, file and ensure the availability POP information

Requirements

National Senior Certificate, at a minimum NQF 4
A National Diploma or Equivalent Certification (NQF 6) in Human Resources Management, Public Administration or equivalent
Minimum 2 years’ working experience in Human Resource Administrative role

Closing Date for Applications - 02 August 2024

Work Level Skilled
Job Type Permanent
Salary 213,451.60 - 213,451.61
EE Position No
Location JHB North

PLEASE APPLY HERE

ADMINISTRATOR: FACILITIES MANAGEMENT (JHB North)
Reference Number SS-38

Description
DUTIES
General Administrative/Secretarial Services

Efficient administration of the Unit department
Take enquiries from internal and external clients
Maintain records for accuracy and relevance
Maintain report of expenses
Render general secretarial work including typing, telephones, diaries, appointments and arranging meetings
Take minutes of meeting and collate all minutes
Provide assistance with agenda compilation
Provide administrative support to the work of OHS Committee
Ensure that changes to scheduled meetings are communicated timeously to all stakeholders
Independently manage meeting logistics
Follow up on meeting outcomes, (e.g. resolutions)
Distribute relevant information to stakeholders
Assist with reporting to statutory bodies on the statutory obligations of the business unit
Capturing of data as per the requirements of the business unit

Assist with Facilities Administration

Receive building maintenance work orders and log on to the systems
Log off work conducted to provide future projects for budgetary purposes
Keep the Officer: Maintenance informed of any maintenance issues
Regularly conduct stock take of office supplies
Monitor and issue stock
Administer the development of cleaning schedules
Order stock, including office stationery from SCM
Log on invoices
Assisting with vehicle maintenance
Coordinate and administer the work of service providers

Support the Optimisation of the department

Provide day-to-day administrative tasks related to the achievement of work plans in the Unit department
Collate and file indicators for POP in the Unit department
Track and record survey returns
Populate reports and submitted in time, in the right format, and accurate

Requirements

National Senior Certificate, at a minimum NQF 4
A National Diploma or Equivalent Certification (NQF 6) in Administration, Secretarial or related field, would be considered advantageous
Minimum 3 years’ experience in a similar role
Proven knowledge of working with MS Office (Word, Excel, PowerPoint)

Closing Date for Applications- 02 August 2024

Work Level Skilled
Job Type Permanent
Salary 213,451.60 - 213,451.61
EE Position No
Location JHB North

PLEASE APPLY HERE

SENIOR OFFICER: OCCUPATIONAL HEALTH AND SAFETY (JHB North)
Reference Number SS-40

Description
DUTIES
Policy Implementation and OHS Plan

Implement OHS policies and procedures in accordance with South African legislation
Update OHS policies and procedures
Ensure all safety protocols align with South African legislation
Stay updated with the latest OHS regulatory changes, technology and incorporate them into the organization’s safety practices
Contribute to the development of the OHS plans and strategies
Ensuring the operationalisation and the implementation of the OHS plans and strategies

Compliance Monitoring and Risk Assessments

Ensure compliance with all relevant health and safety laws and regulations, including the Occupational Health and Safety Act (OHSA) and Disaster Management Act
Conduct regular safety audits and inspections
Conduct regular risk assessments and safety audits to identify potential hazards and implement corrective actions
Implement corrective actions to mitigate identified risks
Assist with reporting to statutory bodies on the statutory obligations of the Unit and the organisation

Incident Management and Emergency Preparedness

Investigate accidents and incidents
Prepare detailed reports and recommend preventive measures
Ensure continuous employee and management education on safety protocols
Develop and maintain emergency response plans
Conduct drills and ensure readiness for potential emergencies

Reporting and Documentation

Reporting to Management on the activities of the department
Assist with reporting to statutory bodies on the statutory obligations of the department and the organisation
Maintain accurate records of safety inspections, incidents, training sessions, and compliance activities

Requirements

A National Senior Certificate, at a minimum NQF 4
A National Diploma in Environmental Health and Safety Management or related field, at a minimum NQF 6
Minimum 3 years’ experience in OHS, with at least 1 year experience in a supervisory role

Closing Date for Applications - 02 August 2024

Work Level Mid-Level
Job Type Permanent
Salary 579,560.57 - 579,560.58
EE Position No
Location JHB North

PLEASE APPLY HERE

SUPERVISOR: SECURITY MANAGEMENT (JHB North)
Reference Number SS-41

Description
DUTIES

Monitor Daily activities at the Services SETA
Assisting in the case of an incident or emergency
Reporting to management
Control and monitor all security staff and/or contractors
Control and monitor all service providers rendering a service to the organisation
Monitor and control entrance and departure of employees, visitors and other persons
To control and co-ordinate security functions, tasks, activities and personnel
Ensure a safe and secure environment for employees, stakeholders and visitors.
Effective and efficient monitoring, control and co-ordination of physical security
Effective and efficient monitoring, control and co-ordination of security equipment and resources
Administration of all security related documentation and activities.
To administrate security documentation such as files, registers, job cards, invoices, requisitions and correspondence

Requirements

A National Senior Certificate, at a minimum NQF 4
A National Diploma in Security Management or related field, at a minimum NQF 6
At least three years’ experience in the security industry with at least 1 year experience in a supervisory
PSIRA grading

Closing Date for Applications- 02 August 2024

Work Level Mid-Level
Job Type Permanent
Salary 579,560.57 - 579,560.58
EE Position No
Location JHB North

PLEASE APPLY HERE

SENIOR OFFICER: COMPLIANCE (JHB North)
Reference Number SS-39

Description
DUTIES
Organisational Compliance

Development of a policy universe and obligations register for all the laws and policies relevant to SSETA
Monitoring of risk factors relative to the SSETA’s compliance obligations
Proactively audit SSETA processes, procedures, and documents, identifying and mitigating potential risks
Monitor, report and advise on critical changes in laws and regulations
Development of reporting templates and monitoring systems
Ensure accurate filing and maintenance of records
Ensure that all instructions, requests, queries and/or complaints are dealt with efficiently and timeously and escalate where needed
Report on matters of non-compliance and define corrective measures
Prepare or conduct or facilitate ongoing employee awareness and training

Internal Controls and Risk Management

Implementation of risk management internal controls
Continuous improvement and compliance with relevant policies, procedures and practices
Monitoring implementation progress of Auditor General’s recommendations
Reduction in overall audit findings

Achievement of Work Plans

Execute work plans and drive the evidence collection in real time
Produce reports against the implementation of work plans
Respond to audit findings with complete evidence, on time
Implement documented data management practices
Comply to policies and procedures in the unit
Record, file and ensure the availability POP information

Requirements

A National Senior Certificate, at a minimum NQF 4
A Bachelor’s Degree in Law or Compliance or Commerce or Financial Management, or equivalent, at a minimum NQF 7
Extensive knowledge of accounting principles, legislation and regulations in the SETA industry
Member of the Compliance Institute of South Africa (CISA), or similar certification would be considered advantageous
Minimum 3 years’ experience in a similar role, with at least 1 year experience in a supervisory role

Closing Date for Applications - 02 August 2024

Work Level Mid-Level
Job Type Permanent
Salary 579,560.57 - 579,560.58
EE Position No
Location JHB North

PLEASE APPLY HERE

INTERN: PROVINCIAL OPERATIONS (Provincial Offices/All Provinces)
Reference Number SS-49

Description

DUTIES

Uphold the image of Services SETA through professional behavior and administration of the reception area and office according to quality standards.
Always adhere to corporate values and ethics when interacting with Services SETAs
Welcome visitors and offer refreshments where necessary.
Provide assistance to walk-in visitors wherever possible.
Keep visitors informed of waiting times where necessary.
Keep the reception clean and tidy at all times.
Report maintenance issues promptly and monitor progress until they are resolved.
Attend to the reception area at all times during office hours.
Perform basic trouble shooting to correct minor problems.
Attend to incoming calls efficiently and timeously in order to minimize customer waiting time.
Route calls to the relevant people
When callers are on hold, ensure that the person whom they want to speak to is aware of the pending call and keep the caller up to date with progress.
Proactively take messages and ensure that all staff are aware of and receive their messages timeously.
Screen calls in order to assist with queries or to route the callers to the correct area
Photocopy and scan documentation upon request
Filing
Distribute documents correctly and timeously
Provide typing services as requested
Bind documents when requested
Receive and dispatch courier packages
Collate information for reporting
Support Services SETA projects by:
1. Assist in scheduling of monitoring and evaluation visits
2. Assist in scheduling of induction visits
3. Prepare site visits reports.
4. Provide other project related clerical functions

Support the office in conducting outreach and stakeholder engagements on and/or off-site i.e. career exhibitions, stakeholder capacitation sessions.

Requirements

National Senior Certificate or equivalent certification, at a minimum NQF 4
A National Diploma or equivalent certification (NQF 6) in Business Administration or Public Administration or Office Administration or Project Management or Human Resources or equivalent certification

LOCATION CAPE TOWN OFFICE X1
EAST LONDON X1
PORT ELIZABETH X1
DURBAN OFFICE X1
BLOEMFONTEIN X1
KIMBERLEY X1
KLERKSDORP X1
POLOKWANE X1
NELSPRUIT X1
JOHANNESBURG X1

Closing date for Applications- 02 August 2024

Work Level Student/Graduate
Job Type Contract
Salary 7,000.00 - 7,000.01
Duration 9 - 12 Months
EE Position No
Location Provincial Offices/All Provinces

PLEASE APPLY HERE

INTERN: LEGAL SERVICES AND CONTRACT MANAGEMENT (JHB CBD)
Reference Number SS-52

Description
DUTIES

Provide administrative support in the Legal department
Schedule meetings and other appointments on behalf of the Legal Advisors in the Department
Open and maintain legal files in accordance with legal practices
Assist with handling legal administration requirements
Organize and maintain legal documents, and case files
Check and monitor standing instructions
Assist legal advisors with legal research
Assist in the development of tender contracts
Assist with the Contracts Register by ensuring that it is in place and up to date
Maintain records and a database of legal service providers
Assist in maintaining legal opinions database
Attend to adhoc requests emanating from the Legal Services management

Requirements

National Senior Certificate or equivalent certification, at a minimum NQF 4
A National Diploma or equivalent certification (NQF 6) in Law

Closing Date for Applications- 02 August 2024

Work Level Student/Graduate
Job Type Contract
Salary 7,000.00 - 7,000.01
Duration 9 - 12 Months
EE Position No
Location JHB CBD

PLEASE APPLY HERE

INTERN: STRATEGY AND RESEARCH (JHB North)
Reference Number SS-53

Description
DUTIES

Assist in collecting and analyzing data for various research projects
Conduct literature reviews and summarize key information
Assist in compiling and present research findings in reports and presentations
Collaborating with team members and stakeholders to gather information, share insights, and contribute to strategic projects
Support the verification process of performance information
Collaborate with different departments to gather necessary data
Assisting in the preparation of reports, presentations, and documentation related to strategic projects and initiatives
Organizing and maintaining databases, spreadsheets, and other documentation related to strategic plans and projects
Provide administrative assistance in Qualifications Development projects
Maintain documentation related to Qualifications Development updates
Provide administrative support for Chamber Operations meetings and events
Coordinate communication between Chambers Operations and stakeholders.
Coordinate interaction between the department and other departments, management, employees, and other stakeholders
Handling various ad-hoc tasks and assignments as required to support the overall strategic planning efforts of the organization
Providing general administrative support such as scheduling meetings, managing calendars, and handling correspondence
Schedule meetings and other appointments on behalf of the department
Ensure that the department adheres to all organisational deadlines
Supporting project managers in organizing meetings, tracking project milestones, and ensuring deadlines are met
Answer calls and handle enquiries as far as possible
Ensure efficient administration within the department
Process travel related documents for the department
Develop and maintain a filing system
Keep information in own area of work confidential
Collate all departmental meeting minutes
Provide assistance with departmental meeting agenda compilation and distribution thereof

Requirements

National Senior Certificate or equivalent certification , at a minimum NQF 4
A National Diploma or equivalent (NQF 6) in Internal Audit, Business Administration or Public Administration or Public Management or Monitoring and Evaluation or a social sciences research qualification

INTERN: MARKETING AND COMMUNICATIONS (JHB North)
Reference Number SS-51

Description
DUTIES

Provide assistance with the execution of the organizational marketing and communications strategy
Suggest innovative ideas for engaging content across communication platforms
Assist in the management of content across social media platforms and websites
Assist in drafting media announcements and press releases
Assist in writing and editing communication materials
Assist in creating and curating content for social media platforms, newsletters, and the organization’s website
Collaborate with internal teams to ensure cohesive messaging and branding
Coordinate and draft stories and messages for internal and external publications
Support the maintenance and updating of contact databases and media lists
Assist with the coordination of events, workshops, and other promotional activities
Manage the stakeholder communication message
Complete administrative duties for the department

Requirements

National Senior Certificate or equivalent certification, at a minimum NQF 4
A National Diploma or equivalent (NQF 6) in in Marketing or Public Relations or Communications or Journalism or Graphic Design or similar relevant field

Closing Date for Applications - 02 August 2024

Work Level Student/Graduate
Job Type Contract
Salary 7,000.00 - 7,000.01
Duration 9 - 12 Months
EE Position No
Location JHB North

PLEASE APPLY HERE

INTERN: OFFICE OF THE CEO (JHB North)
Reference Number SS-50

Description
DUTIES

Assist in implementing and monitoring special projects initiated by the OCEO.
Assist in preparing reports and presentations for project updates
Support the identification and assessment of organizational risks
Monitor and report on risk management activities
Assist in conducting compliance audits and reviews
Prepare compliance documentation and reports
Assist in supporting transformation initiatives
Track progress and impact of transformation projects
Provide administrative support to ensure smooth running of the department
Coordinate interaction between the department and other departments, management, employees, and other stakeholders
Schedule meetings and other appointments on behalf of the department
Receive clients, stakeholders and guests on behalf of the department
Collate all departmental meeting minutes
Ensure that the department adheres to all organisational deadlines
Answer calls and handle enquiries as far as possible
Ensure efficient administration within the department
Process travel related documents for the department
Maintain departmental records
Maintain a professional image and climate in the department
Keep information in own area of work confidential
Receive and send correspondence
Ensure delivery of important documents on behalf of the department
Screen all visits to the department
Provide assistance with departmental meeting agenda compilation and distribution thereof
Ensure that changes to scheduled meetings are communicated timeously to all stakeholders
Follow up on departmental meeting outcomes, (e.g. resolutions, deliverables and actions)
Provide proper document management for the department

Requirements

National Senior Certificate or equivalent certification, at a minimum NQF 4
A National Diploma or equivalent (NQF 6) in Business administration or Public Administration or Office Administration or Public Management or equivalent

INTERN: OPERATIONS (JHB North)
Reference Number SS-48

Description
DUTIES

Assist in coordinating skills development programs and initiatives in alignment with SETA guidelines
Provide support in planning, organizing, and monitoring training activities and workshops
Assist in organizing stakeholder meetings, forums, and events to promote skills development initiatives
Collect and compile data related to skills development programs and learner outcomes
Receive documentation from supervisor/team and verify for correctness
Assist in Processing learner information onto Learner Management System
Assist in Compiling and submitting reports on the implementation of projects
Provision of learner statistics report monthly
Assist in the evaluation and accreditation process of training providers
Prepare and maintain accreditation documentation
Assist in the issuance and verification of certificates
Maintain records of certified individuals and organizations
Support with quality assurance
Assist in the evaluation and approval of workplace training environments
Prepare and maintain documentation related to workplace approvals
Provide administrative support to ensure smooth running of the department
Coordinate office operations and logistics for meetings, workshops, and events hosted by the SETA
Answer calls and handle enquiries as far as possible
Ensure efficient administration within the department
Process travel related documents for the department
Maintain records and database of service providers
Develop and maintain a filing system
Maintain departmental records
Receive and send correspondence
Ensure delivery of important documents on behalf of the department
Support department with all office administration tasks
Provide assistance with departmental meeting agenda compilation and distribution thereof

Requirements

National Senior Certificate or equivalent certification, at a minimum NQF 4
A National Diploma or equivalent certification (NQF 6) in Business Administration or Public Administration or Office Administration or Project Management or Human Resources or equivalent certification

Closing Date for Applications - 02 August 2024

Work Level Student/Graduate
Job Type Contract
Salary 7,000.00 - 7,000.01
Duration 9 - 12 Months
EE Position No
Location JHB North

PLEASE APPLY HERE

INTERN: FINANCE (JHB North)
Reference Number SS-47

Description
DUTIES

Assist to compile financial statements and reports
Assist with accounting tasks such as journal entries, reconciliations, and accounts payable/receivable processes
Assist in managing cash flow, monitoring financial transactions, and maintaining financial records
Analyse reconciliations and finances
Manage assets and liabilities
Verifying supporting documents of invoices
Process invoices on time and payments
Create purchase orders
Effectively assist with the supply chain processes
Compile weekly reports on invoice processing
Support audit activities by preparing audit schedules, gathering documentation, and addressing audit inquiries.
Assist in maintaining compliance with regulatory requirements and internal controls.
Undertake special projects and assignments as assigned by supervisors to support departmental goals and organizational objectives
Actively participate in training sessions, workshops, and mentorship programs to enhance knowledge of finance principles and practices
Maintain clear and up to date filling system
Managing queries
Assist with other administrative duties within the department
Data capturing

Requirements

National Senior Certificate or equivalent certification, at a minimum NQF 4
A National Diploma or equivalent certification (NQF 6) in Finance or Commerce

INTERN: INFORMATION COMMUNICATIONS TECHNOLOGY (JHB North)
Reference Number SS-46

Description
DUTIES
Assist the ICT Governance and Service Delivery Manager in the following:

Assist in compiling governance reports
Assist in implementing information security programme
Assist in ICT Audit reporting and provisioning of information relating to audits.
Assist in ICT Risk Management.
Assist in Vendor Management and reporting
Assist in ICT reporting to all committees where ICT is a member
Initiate and rollout all approved ICT projects
Compile ICT project issues, risk and deliverables
Assist in the production of ICT project reports
Assist in the development and management of ICT project plans and deliverables
Assist in the management of project budgets

Requirements

National Senior Certificate or equivalent certification, at a minimum NQF 4
A National Diploma or equivalent certification (NQF 6) in Information Technology or Computer Science or Information Security Professional or Equivalent

Closing Date for Applications - 02 August 2024

Work Level Student/Graduate
Job Type Contract
Salary 7,000.00 - 7,000.01
Duration 9 - 12 Months
EE Position No
Location JHB North

PLEASE APPLY HERE

INTERN: HUMAN CAPITAL MANAGEMENT (JHB North)
Reference Number SS-44

Description
DUTIES

Assist in providing full administrative function to the HR department
Assist in maintaining an effective filing system for all the different streams within the HR department
Provide general administrative support including typing of departmental meeting minutes and arranging appointments as directed
Develop and maintain a filing system
Process travel related documents for the department
Maintain departmental records
Maintain a professional image and climate in the department
Keep information in own area of work confidential
Receive and send correspondence
Ensure delivery of important documents on behalf of the department
Screen all visits to the department
Collate all departmental meeting minutes
Provide assistance with departmental meeting agenda compilation and distribution thereof

Requirements

National Senior Certificate or equivalent certification, at a minimum NQF 4
A National Diploma or equivalent certification (NQF 6) in Human Resources or Public Administration or equivalent certification

Closing Date for Applications - 02 August 2024

Work Level Student/Graduate
Job Type Contract
Salary 7,000.00 - 7,000.01
Duration 9 - 12 Months
EE Position No
Location JHB North

PLEASE APPLY HERE

INTERN: KNOWLEDGE AND RECORDS MANAGEMENT (JHB North)
Reference Number SS-45

Description
DUTIES

Courier management
Assist in identifying records for destruction, scanning and archival records
Indexing of documents, uploading, and retrieving digital documents on the system.
Train staff in the use of the document management system
Develop and maintain library database
Assist in the development of the library
Assist in the capturing of knowledge
Maintain accurate records of document orders and movements
Remove or archive repeated documents or irrelevant/out-dated information
Respond to queries in person, by e-mail or by phone
Handling of incoming and outgoing correspondence
Prepares outgoing mail received for dispatch
Receives requests for inactive documents in external storage
Sort and package files for archives and distribution
Keep records for archived documents

Requirements

National Senior Certificate or equivalent certification, at a minimum NQF 4
A National Diploma or equivalent certification (NQF 6) in Archives and Records Management, Information Management or Information and Library Sciences or Public Administration

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