SAFETY AND SECURITY, SECTOR EDUCATION & TRAINING AUTHORITY (SASSETA) - PERSONAL ASSISTANT TO THE EXECUTIVE MANAGER: RESEARCH, SKILLS PLANNING AND REPORTING

Reporting directly to the Executive Manager: Research, Skills Planning & Reporting, the incumbent shall provide professional and administrative support to the Executive Manager by:

• Managing the Executive Manager's diary;
• Provide a day-to-day administrative support to the Executive Manager;
• Organising and maintaining the filing system of the Executive Manager;
• Planning and making travel and accommodation arrangements for the Executive Manager;
• Drafting meeting documentation including minutes, agenda's, matters arising, resolutions and meeting invitations, submit for approval and distribute within agreed turnaround time;
• Preparing memoranda, correspondence and other documents;
• Ensuring smooth daily functioning and operations of the Executive Manager's office;
• Distributing tasks, monitoring and reporting on the progress of projects and the completion of assigned tasks; 
• Collating and organising information in the format required by the Executive Manager;
• Compiling reports as required by the Executive Manager; 
• Liaising with staff responsible for the organisation's governance, management and operations;
• Representing the Research, Skills Planning & Reporting and its subdivision (Research, Skills Planning, Monitoring & Evaluation) on first contact including responding to communication professionally and building professional and supportive relationships with stakeholders that engage with the Department on a regular basis as required;
• Building influential relationships with stakeholders to support effective and efficient processing of SASSETA requirements as required;  
• Resolving stakeholder queries and complaints in a manner that maintains stakeholder relationships;
• Performing all the additional functions ordinarily required of a secretary including, but not limited to, preparation of forms and other documents for consideration by Executive Manager. 
• Ensuring that the quality of all documentation being submitted to the Executive Manager's office is of a required standard and format; 
• Checking the accuracy of documents to be signed by the Executive Manager: and
• Performing any other duty(ies) that may be delegated by the Executive Manager from time to time.

 
JOB REQUIREMENTS

• A relevant NQF Level 5 qualification in Public Administration, Business Administration or any other equivalent is required;
• A formal qualification in secretariat functions/ project management will be an added advantage; 
• At least 3 years' experience as a Personal Assistant to a Manager;
• At least 1 years' experience in a support service division;
• The candidate must be proficient in the use of Microsoft Office package and other commonly used office software.

 
KNOWLEDGE, SKILLS AND ATTRIBUTES REQUIRED

• Project management skills;
• Good communication skills (oral and written);
• Ability to prioritize and work under pressure- sometimes beyond prescribed hours;
• Good interpersonal skills;
• Sound administrative skills;
• Good co-ordination skills;
• Good planning skills and organising skills;
• Decision-making skills;
• Problem solving skills;
• Negotiation skills; and
• Ability to keep confidentiality at the highest level.

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The candidate must be good with document control and must show commitment to ensuring effective team work and that all work is done timeously, at a high standard and that the organisation's reputation is protected and enhanced at all times.
 
PLACE OF WORK
Head Office
SASSETA Office, Building2, Waterfall Corporate Campus, 74 Waterfall Drive, Midrand, 2090, MIDRAND.
 
Apply online using the SASSETA website address provided below and attach a detailed CV and one page (1) PDF file consisting of all certified copies of all your qualifications relevant to the position (from Matric / Grade 12 to the highest held tertiary qualifications) including ID copy.
Website address: www.sasseta.org.za
 
Closing Date for Applications: 29 August 2022
 
SASSETA is committed to employment equity and therefore applications from the designated groups are encouraged.
 
Successful candidate will be subject to security clearance and will also be expected to sign the employment contract and performance contract.
 
Only short-listed candidates will be contacted. Should you not hear from us after four weeks from the closing date, assume that your application was unsuccessful.
 
PLEASE NOTE: Applications from unsuccessful candidates will not be retained.
 
NB: SASSETA reserves the right not to make an appointment.