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ROAD ACCIDENT FUND (RAF)
 
The Road Accident Fund's mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads
 
The Organisation requires the services of qualified individuals at its Durban Regional Office for the position of:
 
THIS IS AN INTERNAL AND EXTERNAL ADVERTISEMENT
 
PERSONAL ASSISTANT TO SENIOR MANAGER SUPPORT SERVICES T.A.S.K GRADE 9
PA26072019DBN
LOCATION: Durban
CLOSING DATE & TIME: 8/6/2019 11:55 PM
 
 
Purpose of the Job: The Personal Assistant to Senior Manager is responsible to provide an effective, efficient and responsive administrative and logistical service to the Senior Manager.
 
Key Performance Areas
  • Manage the office of the Senior Manager.
  • Provide effective and efficient office management and administrative functions.
  • Screen phone calls, enquiries and requests, and handling them when appropriate.
  • Route enquiries to responsible persons.
  • Act as liaison between the Office of the Senior Manager, clients, internal and external stakeholders and staff.
  • Assist the Senior Manager in the management of the office budget.
  • Develop and maintain document management system (Electronic and Manual)
  • Manage filing and correspondence.
  • Deal with/and respond to correspondence.
  • Taking dictation and minutes and typing minutes, letters, and memos
  • Produce documents, briefing papers, reports, charts and presentations.
  • Writing executive summaries and newsletters
  • Conduct research.
  • Reporting, review and quality assure all documents that are submitted for the Senior Manager's attention.
  • Prepare travel arrangements for the Senior Manager.
  • Organize and manage events, workshops, meetings.
  • Assist and coordinate departmental/divisional projects.
  • Ordering stationery and office equipment.
  • Create and manage purchase requisitions and ensure timeous payment of purchase orders.
  • Attend meetings and ensure the Senior Manager is well prepared for meetings.
  • Organize and maintain diary and make appointments.
 
Qualifications and Experience
  • A Secretarial Diploma or Diploma in Office Administration at NQF level 5.
  • A certificate in relation to the functional discipline will be an added advantage
  • Excellent working knowledge of MS Office.
  • Computer Literacy
  • SAP experience will be an added advantage.
  • At least 2 years working experience as a PA/Secretary or similar environment, of which 6 months should have been rendered for Management, is a prerequisite.
 
Technical and Behavioural Competencies Required Personal Mastery
  • Ethics and Governance
  • Customer Service Orientation
  • Emotional Wisdom
  • Report Writing
  • Professional Communication (Verbal and Written)
  • Planning and Organisational skills
  • Attention to detail and accuracy
  • Interpersonal skills
  • Secretarial Administration
  • Excellent computer skills.
 

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Remuneration
Total cost to company applicable to this position is minimum R 302 772.00 per annum, negotiable.
 
NB: "RAF offers Total Employment Cost packages with no contributions from the Employer, successful candidates are required to structure their packages in manner that will suit their needs".
 
Closing date: 06 August 2019.
 
Applications can be forwarded to the Recruitment Officer at MNGrecruitment@raf.co.za  OR Hand delivered at 12th Floor, Embassy Building, and 199 Anton Lembede (Smith Street) Durban.
 
INSTRUCTION TO PROSPECTIVE APPLICANTS
  1. Indicate the name and the reference number for the position you are applying for on the subject line
  2. Do not submit copies of qualifications and ID as these will be requested from shortlisted candidates on the interview date
  3. Submit a short CV with a maximum of  5 pages
  4. Please indicate your current salary and salary expectations if considered for the position.

    The Road Accident Fund subscribes to the principles of employment equity and preference will be given to groups who are underrepresented in terms of our Employment Equity Plan
 
Please note that the prospective employees will be subjected to security vetting
 
NB:  Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful.