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ROAD ACCIDENT FUND (RAF) - OFFICER: SUPPLY CHAIN MANAGEMENT
ROAD ACCIDENT FUND (RAF)
The Road Accident Fund's mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads
The Organization requires the services of qualified individuals within its East London Regional Office on a 24 Month Fixed Term Contract for the following position:
THIS IS AN INTERNAL AND EXTERNAL ADVERTISEMENT
OFFICER: SUPPLY CHAIN MANAGEMENT: T.A.S.K GRADE 10
OSCM05112021ELN
LOCATION: East London
CLOSING DATE & TIME: 11/16/2021 11:55 PM
Purpose of the Job: The Officer: Supply Chain Management (SCM) is accountable to deliver effective and efficient procurement of goods and services (new requirements; contracted and non-contracted) on time and in line with sourcing requirements. In addition, the incumbent will support the RAF procurement objectives and targets through compliance to strategy and application of policies and procedures as well as manage the process of travel within RAF in conjunction with the appointed service provider.
Key Performance Areas
Procurement of quality goods and services at best possible price.
- Administer request for quotation process in line with policy, delegations, and SLA.
- Administer order process in line with policy, delegations, and SLA.
- Administer order expediting and fulfilment.
- Establish the requirements and deliverables required with regard to site briefings / survey, and the scope of work.
- Plan RFQ reviews and submittal deadlines according to business unit / owner requirements.
- Facilitate the establishment of the necessary governance structure/s to lead and adjudicate on the RFQ.
- Proactively addressing transactional queries, gaps in information, incorrect postings, GL, Material Groups, etc. when review and releasing PR and PO's.
- Proactively monitoring transactional data for the purposes of identifying and expediently resolving deviations and risks to business and policy compliance.
- Prepare analysis, comparative schedules, and recommendations (on RFQ) for business unit consideration and decision making.
- Engage in supplier negotiations with preferred bidders.
- Review processes to ensure no bottlenecks.
- Resolving errors on requisitions and purchase orders as required.
- Investigate and address supply non-conformances administering product defects and recalls.
- Review and action open Requisitions and Purchase Orders as per the SLA.
- Ensure that all relevant data and information compiled during the RFQ development phase is considered and made available to all role players.
Liaise with all PST team members to ensure accuracy and compliance with business requirements and the commercial strategy as defined in the planning phase. In preparation for bid evaluation, prepare / quality assure the comparison matrix as per the generic criteria set. - Ensure the RFQ document is prepared and reviewed prior to being issued.
- Plan and facilitate RFQ evaluation meetings in accordance with agreed plan and with compliance to policies, procedures, regulations, and standards. Sensitization on contract award and impact to BU (stakeholder and change management).
- Liaise and support with Contract Management Unit officials for the purposes of establishing the progress on negotiation and contracting process.
- Provision of secretariat function for RFQ related meetings and decisions where necessary.
- In line with the work schedule perform a review of the service provider documents to establish the link to RAF travel request.
- Review
- Review travel processes to ensure no bottlenecks e.g., after hours authorization/bookings, accommodation issues especially on remote areas, release of PR to confirm booking.
- Provide feedback to Business unit on all Travel processes via the submission of quotes or E-ticket.
- Management of providers to ensure compliance as per SLA terms and agreements.
- Assessment and resolution of Supplier queries.
- Participate in BSCs/BECs to ensure consistency of practice and compliance.
- Quarterly review and assurance assessment of the following as submitted by Line:
- Compliance to SCM policy/travel policy, procedures, and ToR's (informed by deviation report, other transactional analysis, and records management status)
- Monitor and manage nature of audit queries — no audit qualifications or significant matters detected.
- Receive signed travel request to start procurement process.
- Report process performance against SLA weekly e.g., turnround times for RFQ sourcing and providing business an update on procurement processes linking it back to DMP.
- Reporting on Procurement lead times as per SLA:
- Open Requisition lead-time (weekly)
- Open Order lead-time (weekly)
- Open GRV's (weekly)
- Supplier payment lead-times (weekly)
- Report on deviations (weekly):
- retrospective transaction's,
- deviations from process,
- single source
- Trend analysis on procurement transactions (spend information) — report on non-contract spend, spend off contract. To include recommendations to inform sourcing pipeline.
- Timeous preparation of reports for discussion with Business Units (Divisions) as er the SCM Dashboard (monthly).
- Maintain accurate records for alt RFQ's/Travel request — recording and placing on record all decisions/actions taken.
- SLA assessment and customer (All BU's) feedback on rating.
- Dealing and resolving process and customer queries in an expedient and competent manner— 100% resolution within timelines for each case.
Qualifications and Experience
- NQF 6 (Diploma or Advanced Certificate) in Finance/Supply Chain Management/Procurement.
- NQF 7 (Bachelor's Degree or Advanced Diploma) in Finance/Supply Chain Management/Procurement would be advantageous.
- At least 3 years relevant experience in procurement/supply chain management.
- Working experience with the SAP Procurement module or a similar ERP system.
- Member of Chartered Institute of Purchasing and Supply (CIPS) would be advantageous.
- MS office computer literacy.
- Knowledge of corporate governance, SCM governance and regulations/laws as well as other regulatory requirements including the PFMA.
- Knowledge on procurement/sourcing practices and principles and service level agreement frameworks
- Detailed working knowledge of the PPPFA, supply chain regulations from National Treasury and BBBEE.
- Ability to ensure all governance and compliance requirements are met with the aim to eliminate potential inappropriate and corrupt practices.
- Solution and deadline orientated with the ability to manage bottlenecks effectively.
- Strong administration skills.
- Influencing and negotiating skills.
- Analytical skills
- Strong verbal and written communication.
- Team player.
- Ability to establish and maintain working relationships.
- Attention to detail.
- Personal mastery
- Emotional wisdom
- Ethics and governance
- Customer orientation and customer focus
- Integrity,
- Compassion,
- Accountability,
- Respect,
- Excellence
Remuneration
Total cost to company applicable to this position is minimum R349 998.00 per annum, negotiable.
NB: "RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs".
Closing date: 16 November 2021
Applications can be forwarded to the Recruitment Officer at the East London Regional Office; email address is ELNRecruitment.1@raf.co.za
No hand delivered CV's will be accepted.
INSTRUCTION TO PROSPECTIVE APPLICANTS
- Indicate the name and the reference number for the position you are applying for on the subject line
- Do not submit copies of qualifications and ID as these will be requested from shortlisted candidates on the interview date
- Submit a short CV with a maximum of 5 pages
- Please indicate your current salary and salary expectations if considered for the position.
NB:
The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.
- Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful
- Security Vetting shall be conducted on all prospective employees
- It is the applicants' responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.