PRIVATE SECURITY INDUSTRY REGULATORY AUTHORITY (PSIRA) VACANCIES

​SUPPLY CHAIN MANAGEMENT - ADMIN ASSISTANT (QUOTATIONS) RE-ADVERTISEMENT 
Salary Range: R 192 640 – R 267 675 basic salary p/a plus benefits (Centurion)
 
Qualification Required:
Degree/ National Diploma in Supply Chain Management or equivalent
 
Job Description:
Requirements: Degree/ National Diploma in Supply Chain Management or equivalent coupled with 1 to 2 years’ experience in Supply Chain Management environment? Driver’s License ? Recognition of Prior Leaning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process.       
                                                                                                  
Essential criteria: Computer Literacy, Administration, Record Management, Basic Planning, Communication, Administration, Time Management, Basic Spreadsheets, Ability to work under pressure, Multi-tasking, Honesty, Integrity, Reliable, Client & service orientated? Knowledge of Public Finance Management Act & Treasury Regulations, PSIRA policies and Procedures and Systems, Microsoft Office Packages, Document Control or Record Management.
 
Key Performance Areas:  Ensure that all goods and/or service purchase requisitions are properly completed and duly authorised by the appropriate line manager? Prepare request for quotations (RFQ) based on line managers / user’s requirements? Liaise with suppliers and obtain the quotations for the required goods/services ?Evaluate quotations received from suppliers ?Prepare evaluation and award reports for purpose of generating purchase orders against the correct supplier, by the delegated person(s)?Advise line managers on goods/service specifications, bidding procedures, contract management and travel management processes ?Compile bidding documents, including but not limited to, Terms of References, standard bidding documents, and initiate the public tender advertisement process? Update and maintain purchase order, commitment, tender and contract management registers? Provide Admin Support to the division: Provide Excellent customer service to internal and external stakeholders ? Ensure implementation of internal controls as deemed necessary? Opening, closing and tracing contract file ? Keep contract files up to date ? Ensure that the Bid Adjudication Committee Agenda is distributed to members timely ? Compile bid tender documentation ? Check correctness and compliance before recording them on the Requisition Register? Document Management:  Maintain in house documents in accordance with the existing practices? Ensure smooth inflow and outflow of documents? Maintain a sound filing system of the existing contracts of the Authority? Avail batches to management and auditors when needed.
 
Closing Date: 2025-12-17
 
PLEASE APPLY HERE




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​SUPPLY CHAIN MANAGEMENT - ADMIN ASSISTANT (CONTRACTS) RE-ADVERTISEMENT 
Salary Range: R 192 640 – R 267 675 basic salary p/a plus benefits (Centurion)
 
Qualification Required:
Degree/ National Diploma in Supply Chain Management or equivalent
 
Job Description:
 
Requirements: Degree/ National Diploma in Supply Chain Management or equivalent coupled with 1 - 2 years’ experience in Contract Management or Supply Chain Management environment? Driver’s License ? Contract Management certificate will be an added advantage ? Recognition of Prior Leaning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process. 
 
Essential criteria:  Have good negotiation and procurement skills, knowledge of procurement policies and procedures ? Must have knowledge of all types of contracts, contract management, and administration ? Technical skills and knowledge of contracts are essential ? Ability to work under pressure, understanding of legal terms, strong communication skills, being a self-starter, and result-driven ? Work according to time scales, good business acumen, administrative orientation, problem-solving skills, customer orientation, exercising judgment, proactive orientation, and attention to detail ?Professionalism, analytical skills, be independent and have integrity.
 
Key Performance Areas: Maintain and keep the contract list complete and accurate ?Ensure that contracts are in place for all relevant services? Compile and draft Service Level Agreements (SLAs) in engagement with users and Legal Services? Ensure that SLAS are in place for all contracted services ? Evaluate and monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations. Manage the contract’s intent, compliance, keep track of delivery and performance ? Manage changes (additions, modifications and deletions) to the contracts with the suppliers and business units ?Keep track of changes and updates to contract documentation ? Negotiate, Administer, Extend, Terminate and Renegotiate contracts with suppliers ? Ensure that all contracted commitments and critical deliverables are met ? Ensure that Legal Services division is consulted regarding contractual non-performances ? Ensure that expired contracts do not continue running without written approval ? Manage the contract risk register and escalate risks and issues as required ? Analyze price proposals, financial reports and other data to determine reasonability of prices ? Engage Legal Services regarding complaints occurring in performance of contracts? Facilitation and formulation of Special Conditions of the contract for inclusion in bids ? Maintain the Procurement Plan List and ensure annual target are achieved.
 
Closing Date: 2025-12-17
 
PLEASE APPLY HERE



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