PASSENGER RAIL AGENCY OF SOUTH AFRICA (PRASA) VACANCIES

INTERNAL AND EXTERNAL ADVERTISEMENT 
 
ASSISTANT MANAGER: REAL ESTATE & ASSET MANAGEMENT (REAM) 
SALARY GROUP: Assistant Manager 
LOCATION: KwaZulu Natal (KZN) 
DEPARTMENT: Real Estate & Asset Management 
REFERENCE: R&S/REAM/08/2022
 
Mission
To manage and coordinate leasing, marketing and maintenance activities in respect of retail, commercial and residential premises to maximize profitability, viability and return on investment of the region.
 
Key Responsibilities:
• Ensure the effective revenue management services mainly on Development leases within the Portfolio, i.e. timely rent reviews done, managing turnover rental due, cessions, amendments, etc.
• Perform Site inspections of properties on a weekly basis and submit the relevant reports.
• Ensure compliance, accuracy of data captured on the system versus physical inspections and minimize audit findings and render a comprehensive revenue management service
• Managing leases in terms of lease negotiations, concluding new leases, lease renewals etc. And ensure negotiation of the best possible rentals and escalations on new leases and renewals.
• Identifying opportunities for additional space creation / optimization with a view to maximize potential income.
• Processing of property information, i.e. cessions, change in size of property, etc. in accordance with Leasing procedures.
• Manage and monitor current monthly billings to ensure the tenants are correctly billed in terms of the lease.
• Perform regular lease audits, Prepare, and submit revenue budget in your portfolio.
• Review valuation reports and proposed rentals on renewals/reviews and attend to tenant queries and resolve accordingly.
• Managing turnover leases by monitoring, reviewing and adjusting rentals in terms of lease/turn over clauses.
• Providing information and feedback to both internal and external auditors in terms of lease audits and take corrective action where required.
• Ensuring that all rental units are metered, monthly meter readings are received and captured in the system, analyze utilities recoveries monthly
• Prepare submission and presentations, as and when required.
• Check all RMAs for correctness prior to approval by the delegated authority, Assist and liaise with attorneys and Legal services on tenant/lease related matters. Identifying underutilized space with the view to convert to lettable space to increase GLA and maximize revenue streams.
• Analyzing property market trends and forecast their impact on the company property market portfolio.
 
Knowledge: Contract Law (particularly lease contracts), Property legislation, PFMA, Occupational Health & Safety Act, updated knowledge of general property regulations, municipal by-laws and regulations, strong leasing background and property management
 
Skills: Excellent administrative skills, Advanced MS Office skills, excellent communication skills, negotiation skills, report writing skills, relationship management skills, leadership skills, ability to work in a result-oriented environment.
 
Attitude: Attention to detail, solutions driven, emotional intelligence, creative and innovative, awareness of external environment, quality oriented, resilience, result driven, team player, customer orientation, and proactive.
 
Minimum Requirements:
• Grade 12
• National Diploma or B Degree in Real Estate / Property Management or equivalent
• 3 – 5 years’ experience in Property and Asset Management
• Minimum of 3 years’ experience in supervisory level
• Valid Driver’s License
 
 
Closing Date: 29 September2022
 
Please note that the placement will be in line with the company Employment Equity plan. Should you not hear anything in three months from the closing date, please consider your application unsuccessful.
 
Please apply by submitting your CV together with a certified (not more than 3 months) copy of ID & certificates to: The Senior Manager: Human Capital Management, Human Capital Management: Department Prasa Cres, P.O BOX 51324 Musgrave RD, Durban 4062 or Hand Deliver to No. 65 Masabalala Yengwa Avenue, Jeff Taylor Crescent, Durban Station Building, or email: PRASACRES.RECRUITMENTKZN@PRASA.COM. (PLEASE NOTE THAT INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED)
 
By responding to this vacancy advert irrespective as to how such information is submitted, you consent to the collection, collation, processing and storing for such information and the use and disclosure of such information in accordance with the PRASA data privacy protection policy.
 
As per PRASA Employment Equity Plan, this position is earmarked as follows:
Male: African, Indian, Coloured, White
Female: African, Indian, Coloured, White
 
 

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INTERNAL AND EXTERNAL RE-ADVERTISEMENT 
 
PROPERTY ADMINISTRATOR 
SALARY GROUP: C2 
LOCATION: KZN 
DEPARTMENT: Real Estate Asset Management (REAM) 
REFERENCE FOR KZN: R&S/KZN/REAM/24/08/2022
 
Mission: To provide administrative support function to the Leasing Consultants and the property management team in the region by implementing effective administrative, secretarial processes, systems and procedures for the team to achieve the departmental objectives.
 
KPA’s: Administer leases in terms of new leases, renewal, vacations and amendments, Resolve internal audit queries, Take steps to avoid omissions and activities that lead to audit findings, Compile and take minutes of the regional departmental meetings, Create or amend property unit information, Give input into monthly management reports and in audits, Support team members and provide customer service where necessary, Assist in developing plans indicating leased premises – GIS, Capture leases, compile submissions and facilitate team engagement, Assist credit control with invoice processing, Assist with logging of the Facilities Management related calls and follow ups, Management of Lease Filling System.
 
Knowledge: Knowledge of lease agreement and administration, Relevant legislations, Policies and Procedures, Knowledge of safe keeping records, SAP system, Manhattan and Basic accounting.
 
Skills: Communication skills, Computer literacy, Reconciliation skills, Attention to Detail, Logical thinking, Report writing skills, Interpersonal skills, Administrative Skills, Conflict management skills, Coordination skills, Negotiation skills, Planning and Organizing skills
 
Attitude: Pro-active, Honesty, Able to maintain confidentiality, Able to meet deadlines, Able to work independently, Professional, Responsible, Disciplined, Supportive, Credible, Honest, Pro-active, result orientated, Deadlines orientated, Punctual, Customer focus, Accurate, Systematic, Solution driven, Creative and Innovative, Analytical, Attention to detail, Cultural sensitivity, Awareness of external environment, Quality oriented, Results driven and Team Player.
 
Minimum Requirements:
• Grade 12
• National Diploma in Real Estate / Degree in Property Management or related qualification
• 2 years’ experience in a property administration environment.
• Driver’s license
• Computer Literacy
 
 
Closing Date: 29 September 2022
 
Please note that the placement will be in line with the company Employment Equity plan. Should you not hear anything in three months from the closing date, please consider your application unsuccessful.
 
Please apply by submitting your CV together with a certified (not more than 3 months) copy of ID & certificates to: The Senior Manager: Human Capital Management, Human Capital Management: Department Prasa Cres, P.O BOX 51324 Musgrave RD, Durban 4062 or Hand Deliver to No. 65 Masabalala Yengwa Avenue, Jeff Taylor Crescent, Durban Station Building, or email: PRASACRES.RECRUITMENTKZN@PRASA.COM. (PLEASE NOTE THAT INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED)
 
By responding to this vacancy advert irrespective as to how such information is submitted, you consent to the collection, collation, processing and storing for such information and the use and disclosure of such information in accordance with the PRASA data privacy protection policy.
 
As per PRASA Employment Equity Plan, this position is earmarked as follows:
Male: African, Indian, Coloured, White
Female: African, Indian, Coloured, White

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INTERNAL AND EXTERNAL ADVERTISEMENT
 
SENIOR MANAGER: FINANCIAL ACCOUNTING 
SALARY GROUP: Senior Management 
LOCATION: Johannesburg, Braamfontein 
DEPARTMENT: Finance 
REFERENCE: R&S/HO/FIN/01/09/2022
Mission
To provide complete, relevant and accurate Divisional Financial Statements and meaningful financial analysis to the business in order to support business decision making within PRASA CRES.
 
Key Responsibilities:
• Corporate governance: No Audit qualification or matters affecting audit opinion; Management of audit to timely completion including resolution of all queries and findings; Ensure timeous reporting to corporate office; Compliance with all statutes including PFMA, Treasury Regulations etc.; Maintenance of an updated risk register to CFO.
• Financial Management: Prepare a complete, accurate and timely trial balance (monthly, quarterly); Monitor the management of proper general ledger reconciliations with full support for all assets and liabilities; Manage relevant information for proper business management; Approval of consistent application of Group policies and procedures across the Business unit; Manage relevant and accurate support from all sub systems and for AFS notes; Deliver plan for long term liquidity and alert to problems well in advance of adverse business impact; Monitor Asset Register and verification; Understand operational business and provide financial support to line managers; Monitor payment process to ensure that suppliers are paid within contractual commitments and relationships maintained; Manage debt collection process; Ensure timely allocation of monies received to tenant accounts; Develop and maintain relationships with third party providers - audit, banking etc.; Understand and report on cost drivers and trends and assist with contractual management of cost elements; Deliver pertinent reporting to enable full capex spend to be optimized.
• Provide Advice: Serve as custodian of business cycles (ensure business cycles are in place and documented, advise business on mitigation of risk i.r.o documentation and align with auditing function to ensure controls are in place); Strengthen controls in Accounts & Payable to eliminate fraud; Compare ratios against benchmarks in order to provide informative reports; Measure performance against set key operational performance ratios and targets, drive implementation of corrective actions.
• Financial Reporting: Generate relevant management reports, develop uniform operational reporting standards that encompass identification of key operational performance ratios, provide cost benefit analysis on all operational plans and strategies, review performance of business against strategic goals.
• Fixed Assets Management: Ensure all asset are capitalise on time; Reduce WIP balance; Maintain an accurate asset register.
• Improved Audit Reports (Internal & External): Effective management of Internal and External audits; Ensure all documents are provided to auditors on time; Follow up on previous audit findings with relevant managers to avoid repeated findings.
• Management of Staff: Analyze business plan to determine deliverables and targets; determine human resources requirements in accordance with expected deliverables; Performance Management, coaching, feedback; Ensure business continuity through management of organisational structure, roles and recruitment.
• Compliance to legislation, financial policies and finance strategy: Ensure compliance to PFMA; Improve operating procedures in line with approved policies.
 
Knowledge: Policies and procedures – internal and financial; Accountancy principles, regulations & legislations; General business management; GRAP, PFMA; Treasury Regulations; Auditing; Business Acumen; Business continuity; Corporate Governance; General Business management.
 
Skills: Good written and verbal communication; Management; Problem solving; Holistic thinking; Decision making; Good organisational skills; Strong interpersonal skills; Computer Literacy; Accuracy; Conflict Management; Interpretive skills; Risk management; Strategic planning; Negotiation skills; Manage political relationships.
 
Attitude: Ability to work under pressure; Leadership through guidance and influence; People orientated; Positive and motivated; Quality orientated; Deadline Driven, Pro-active; Attention to detail; Responsible; Analytical; Good Judgement; Team work; Initiative; Reliable; High Integrity; Professionalism; Self-motivated; Willing to work extended hours; Willing to travel.
 
Minimum Requirements:
• Grade 12
• BCom Honours in Accounting
• CA (SA)
• 5 Years’ experience in management accounting and financial reporting
• 10 Years’ experience in Finance environment
• SAP knowledge
 
 
Date: 23 September 2022
 
Please note that the placement will be in line with the company Employment Equity plan. Should you not hear anything in three months from the closing date, please consider your application unsuccessful.
 
Please apply by submitting your CV together with a certified (not more than 3 months) copy of ID & certificates to: The Senior Manager: Human Capital Management: PRASA Cres, Private Bag X 22,Marshalltown, 2017, Or 7h Floor, Office 711,30 Wolmarans Street, Umjantshi House, Braamfontein 2017. or e-mail: RECRUITMENT.CRES@PRASA.COM OR HAND DELIVER AT PRASA CRES, UMJANTSHI HOUSE, 7TH FLOOR, OFFICE 711 (PLEASE NOTE THAT INCOMPLETE APPLICATIONS WILL BE DISCARDED).
 
By responding to this vacancy advert irrespective as to how such information is submitted, you consent to the collection, collation, processing and storing for such information and the use and disclosure of such information in accordance with the PRASA data privacy protection policy.
 
As per PRASA Employment Equity Plan, this position is earmarked as follows:
Male: African, Indian, Coloured, White
Female: African, Indian, Coloured, White

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(INTERNAL & EXTERNAL) 
 
SENIOR ADMINISTRATIVE OFFICER 
SALARY GROUP: B4 LOCATION: Gauteng, Johannesburg 
DEPARTMENT: Programme Management Unit (PMU) 
REFERENCE: R&S/PS/PMU/SAO/09/2022
 
Mission
To provide administrative support to the Programme Managers and provide a secretarial function to the Programme Head of the Department.
 
Key Responsibilities:
• Captures all projects to produce a monthly updated Project Master Plan for submission to the Programme Head.
• Updates Master Plan for the Region (always contains all planned projects for the year) continuously to reflect accurate and current information.
• Manages and coordinates all functions of the Programme Head to ensure the office runs smoothly.
• Develops and implements procedures and systems to ensure the smooth running of the office on a day-to-day basis.
• Plans and organizes meetings and activities according to agreed priorities for the Programme Head.
• Supports with administration and coordination for all projects and special projects in the region.
• Drafts budget cash flow monthly report to monitor budgets effectively on a monthly basis and reports on budget compliance at monthly Project Meeting for the region.
• Maintains office equipment by interacting and reporting to the IT department when necessary.
• Keeps records of all the necessary documentation for the PMU Office to ensure availability of documentation as and when required.
• Responds to internal and external queries relating to payments and project management queries.
• Schedules all project meetings in advance for all PMU projects a year ahead.
• Compiles all meeting agendas for all internal project meetings and office meetings.
• Prepares and distributes meeting packs at least 3 days prior to each Project meeting.
• Takes and distributes minutes for all regional PMU related meetings.
• Compiles and Consolidates Cash Flow projects monthly based on payment requests received.
• Monitors Cash Flow projections monthly based on payment requests received.
• Reports on status of PMU meeting monthly.
• Compiles and consolidates all Capex payment documentation and submits for signature to Programme Manager and Programme Head daily.
• Develops and maintains Project Filing system.
• Provides general administrative and secretarial support
 
Knowledge: Company Policies and Procedures; Internal Processes and systems; Basic understanding of relevant legislation: BCEA; PFMA.
 
Skills: Excellent administrative skills and ability to work in a result orientated environment; Computer literacy; Interpersonal skills; Verbal and written communication; Teamwork; Numerical skills; and organizing skills.
 
Attitude: Result orientated; Reliable; Customer orientated; Initiative; Values and integrity; People Orientation.
 
Minimum Requirements:
• Grade 12.
• National Diploma or B Degree in Administration/Business/Accounting or Management.
• A minimum of 3 years general office administration of which 1 year is in project management/ departmental support environment.
Added Advantage
• Certificate in Project Management
 
 
Closing Date: 23 September 2022
 
Please note that the placement will be in line with the company Employment Equity plan. Should you not hear anything in three months from the closing date, please consider your application unsuccessful.
 
Please apply by submitting your CV together with a certified (not more than 3 months) copy of ID & certificates to: The Human Capital Management Office: PRASA Cres, 30 Wolmarans Street, Umjantshi House ,Johannesburg/Braamfontein 7th Floor OR e-mail: RECRUITMENT.CRESHO@PRASA.COM
(PLEASE NOTE THAT INCOMPLETE APPLICATIONS WILL BE DISCARDED)
 
“By responding to this vacancy advert irrespective as to how such information is submitted, you consent to the collection, collation, processing and storing for such information and the use and disclosure of such information in accordance with the PRASA data privacy protection policy.
 
As per PRASA Employment Equity Plan, this position is earmarked as follows:
Male: African, Indian, Coloured, White
Female: African, Indian, Coloured, White

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(INTERNAL AND EXTERNAL) 
 
ASSISTANT PROGRAMME MANAGER 
SALARY GROUP: Assistant Manager 
LOCATION: Johannesburg (Park Station) 
DEPARTMENT: Programme Management Unit 
REFERENCE: R&S/PS/PMU/APM/09/2022 R&S/JHB/PS/FM/01/2018
 
Mission
The mission of this position is to support the Programme Manager by organising projects for allocated programmes within the region from Stage 1 to Stage 6 (Initiation to Closure) by scoping, planning and design, execution and closure.
 
KPA:
• Monitors project schedules to check on the progress of the project and provide feedback.
• Captures all updates on MS Projects weekly to track and reports on project milestones and provide status reports monthly.
• Meets with customers and external stakeholders at the start of a new project to draw up a project scope for approval.
• Facilitates communication with internal and external stakeholder and manage the stakeholder relationships.
• During the course of the project identifies new scope changes and prepares relevant documentation for approval.
• Completes regular site visits for each project to monitor progress and checks compliance to regulations.
• Monitor that the construction standards and regulations are met while constructing e.g. safety equipment.
• Monitors the Payment Requisitions to ensure compliance in accordance with Policies and Procedures.
• Manages the risk and compliance associated with the project changes.
• Manages the suppliers’ performance continuously to ensure compliance with the contracts agreement and give guidance.
• Creates project file for each project as per PRASA approved project file checklist.
• Processes Capitalisation of Completed Projects documents
 
Knowledge:
• Knowledge of Public Finance Management Act 1999; Preferential Procurement Policy Act 5 of 2000.
• Broad Based Black Economic Act 53 of 2003; Construction Industry Development Board Act.
• Basic Conditions of Employment Act; PMBOK (nine knowledge areas).
• Project activity coordination; NEC, JBCC and PROCSA contracts; and MS Projects cycles.
 
Skills:
• Financial Acumen; Project Management; Communication Skills; Transformation and Change Management.
• Strategic Management; Business Acumen and Entrepreneurial Thinking Awareness of External Environment and Leadership.
 
Attitude: • Pro-active, Honesty, Able to meet deadlines, Able to work independently, Professional, Responsible, Disciplined, Supportive, Credible, Honest, Result orientated, Deadlines orientated, Punctual, Accurate, Systematic, Solution driven, Creative and Innovative, Attention to detail, Cultural sensitivity, Quality oriented and Team Player.
 
Minimum Requirements:
• Grade 12 Certificate.
• National Diploma in Quantity Surveying / Architecture / Civil Engineering / Construction Management / Equivalent
• Eligible for professional registration or candidate registration with SACPCMP / ECSA or similar.
• Minimum of 3 years’ experience in project management within construction and / or property industry.
• Valid Driver’s license.
 
 
Closing Date: 23 September 2022
 
Should you not hear anything in three months from the closing date, please consider your application unsuccessful.
 
Please apply by submitting your CV together with a certified (not more than 3 months) copy of ID & certificates to: e-mail: RECRUITMENT.CRESHO@PRASA.COM
(PLEASE NOTE THAT INCOMPLETE APPLICATIONS AND MULTIPLE PDF DOCUMENTS WILL BE DISCARDED)
 
By responding to this vacancy advert irrespective as to how such information is submitted, you consent to the collection, collation, processing and storing for such information and the use and disclosure of such information in accordance with the PRASA data privacy protection policy.
 
As per PRASA Employment Equity Plan, this position is earmarked as follows:
Male: African, Indian, Coloured, White
Female: African, Indian, Coloured, White