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PASSENGER RAIL AGENCY OF SOUTH AFRICA (PRASA) - HUMAN CAPITAL MANAGEMENT ANALYST
PASSENGER RAIL AGENCY OF SOUTH AFRICA (PRASA)
INTERNAL AND EXTERNAL
HUMAN CAPITAL MANAGEMENT ANALYST
SALARY GROUP: Manager
LOCATION: Corporate Office (Umjantshi House)
DEPARTMENT: HUMAN CAPITAL MANAGEMENT
POST NUMBER:
TBC REFERENCE: R&S/HCMA/HCM/230
DEPARTMENTAL MISSION: To identify (HCM) business requirements with regards to effective financial management and determine interventions to address HCM business challenges. Based on the analysis, advice on required changes and provide factual Human Resources Information on organizational status quo.
OUTPUTS:
Provide an advisory service on HCM data and information
• Critically evaluate information gathered from different sources, reconcile conflicts, decompose high-level information into details, abstract up from low-level information to a general understanding and distinguish user requests from the underlying true needs
• Provide input to the configuration of the system is aligned to HCM requirements
• Provide relevant HRIS reports i.e., Man-hour, Quarterly Statistics SA, DOT Quarterly Employment Equity, Treasury and Ad hoc reporting requests).
• Provide line managers with monthly Cost Centre reports.
Develop and Analyse HR Metrics
• Establish a high standard of knowledge and information disbursement.
• Monitor trends in terms of HR metrics
• Advice HR practitioners and line managers with regards to deviations from set standards and emerging trends on HR metrics.
• Monitor emerging risks from HR metrics.
• Develop reports on HR metrics.
• Provide recommendations and advice in respect of specific HR metrics related queries and complaints.
HCM Budget and costs
• The budgetary prescriptions are obtained from Finance are determined in accordance with deliverables
• Consult with the relevant role players within the department to determine expenditure requirements
• Compile the comprehensive budget indicating the financial requirements of the department in accordance with the budgeting guidelines
• Submit the budget for approval to GE: HCM
• Receive the approved budget and communicate the figures to the department
• Monitor the expenditure against the budget to ensure that spending occurs within the budgetary restrictions
• Ensure that only authorised overspending is approved in accordance with procedures.
• Receive the monthly expenditure statements from Finance and analyse to enable reporting.
• Monthly compile the financial report indicating:
• Monitor the budget to ensure that figures balance in terms of budgeted and actual figures
• Conduct the budget reviews as prescribed by Finance and adjust budget where necessary
• Close the budget at the end of the financial year
Payroll reconciliation
• Compile payroll reconciliation timeously.
• Ensure payroll data integrity by ensuring that the correct employees and/or third parties are paid the correct amounts on time.
• Report on monthly anomalies and variances.
• Ensure that wage types are linked to the correct GL’s so as to allow correct reporting on the income statement.
KNOWLEDGE:
• Work Study Knowledge
• Business Environment
• HR Best practices
• Legislation
• HR Policy
• Financial Accounting Principles
• Labour legislation
• Policies and Procedures
• SAP Technical
• Technical Knowledge
SKILLS:
• Analytical
• Advanced Communication
• Advanced Interpersonal
• Networking
• Administrative
• Communication
• Research
• Facilitation
• Leadership
• Planning
• Problem Solving
• Reporting
• Management
• Time Management
• Numerate
ATTITUDES:
• Accuracy
• Reliable
• Attention to detail/detail focused
• Work Under Pressure
• Judgement
• Professionalism
CAPABILITIES:
Minimum requirements:
• Diploma/Degree in Human Resources/ Finance Business
Experience:
• Minimum 3 years’ experience in HRIS reporting
OUTPUTS:
Provide an advisory service on HCM data and information
• Critically evaluate information gathered from different sources, reconcile conflicts, decompose high-level information into details, abstract up from low-level information to a general understanding and distinguish user requests from the underlying true needs
• Provide input to the configuration of the system is aligned to HCM requirements
• Provide relevant HRIS reports i.e., Man-hour, Quarterly Statistics SA, DOT Quarterly Employment Equity, Treasury and Ad hoc reporting requests).
• Provide line managers with monthly Cost Centre reports.
Develop and Analyse HR Metrics
• Establish a high standard of knowledge and information disbursement.
• Monitor trends in terms of HR metrics
• Advice HR practitioners and line managers with regards to deviations from set standards and emerging trends on HR metrics.
• Monitor emerging risks from HR metrics.
• Develop reports on HR metrics.
• Provide recommendations and advice in respect of specific HR metrics related queries and complaints.
HCM Budget and costs
• The budgetary prescriptions are obtained from Finance are determined in accordance with deliverables
• Consult with the relevant role players within the department to determine expenditure requirements
• Compile the comprehensive budget indicating the financial requirements of the department in accordance with the budgeting guidelines
• Submit the budget for approval to GE: HCM
• Receive the approved budget and communicate the figures to the department
• Monitor the expenditure against the budget to ensure that spending occurs within the budgetary restrictions
• Ensure that only authorised overspending is approved in accordance with procedures.
• Receive the monthly expenditure statements from Finance and analyse to enable reporting.
• Monthly compile the financial report indicating:
- Monthly expenditure
- Variance in terms of budgeted and actual figures
- Savings achieved or budget overspent
- Year to date figures
• Monitor the budget to ensure that figures balance in terms of budgeted and actual figures
• Conduct the budget reviews as prescribed by Finance and adjust budget where necessary
• Close the budget at the end of the financial year
Payroll reconciliation
• Compile payroll reconciliation timeously.
• Ensure payroll data integrity by ensuring that the correct employees and/or third parties are paid the correct amounts on time.
• Report on monthly anomalies and variances.
• Ensure that wage types are linked to the correct GL’s so as to allow correct reporting on the income statement.
KNOWLEDGE:
• Work Study Knowledge
• Business Environment
• HR Best practices
• Legislation
• HR Policy
• Financial Accounting Principles
• Labour legislation
• Policies and Procedures
• SAP Technical
• Technical Knowledge
SKILLS:
• Analytical
• Advanced Communication
• Advanced Interpersonal
• Networking
• Administrative
• Communication
• Research
• Facilitation
• Leadership
• Planning
• Problem Solving
• Reporting
• Management
• Time Management
• Numerate
ATTITUDES:
• Accuracy
• Reliable
• Attention to detail/detail focused
• Work Under Pressure
• Judgement
• Professionalism
CAPABILITIES:
Minimum requirements:
• Diploma/Degree in Human Resources/ Finance Business
Experience:
• Minimum 3 years’ experience in HRIS reporting
Please apply by completing an internal application form (internal applicants) and submitting this together with your complete CV to: Manager: Recruitment & Selection: Umjantshi House, 30 Wolmarans Street, Braamfontein for the attention of: Odirile Ndhlovu or e-mail Odirile.Ndhlovu@gmail.com
CLOSING DATE: 25 July 2022
Should you not hear from us within three (3) months from the closing date, please consider your application unsuccessful.
By responding to this vacancy advert irrespective as to how such information is submitted, you consent to the collection, collation, processing and storing for such information and the use and disclosure of such information in accordance with the PRASA data privacy protection policy.
PRASA shall take all reasonable measures to protect the personal information of candidates/applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Promotion of Access to Information Act, Act 2 of 2000 (“PAIA”) and the Protection of Personal Information Act, Act 4 of 2013 (“POPI”)
A copy of PRASA’s Privacy notice is available on the website or on request.
MALE: African, Indian, Coloured, White
FEMALE: African, Indian, Coloured, White