​NATIONAL MUSEUM BLOEMFONTEIN VACANCIES

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HEAD OF DEPARTMENT: HISTORY DEPARTMENT (PERMANENT) 
Location: National Museum Bloemfontein 
Level: DPSA – Assistant Director level 
 
Purpose of the Position 
The main purpose of the post is to manage the History Department of the National Museum and conduct world class research which is published in peer-reviewed journals. The department also supplies scientific expertise for exhibits and is actively involved in skills development, educational and outreach activities of the Museum. The History Department research transcends all cultural boundaries and thereby unlocks the past for all our people. It aims to do active research on the history of South Africa, including cultural, oral, social and political history. 
 
Key Performance Areas 

• Expand the research outputs of the History Department including Oral History and manage the historical research archives. 
• Conduct and publish internationally competitive research in peer- reviewed journals 
• Provision of expert support for Museum exhibitions, educational and outreach activities in order to popularise history as a field of expertise. 
• General Management and Administration 

 
Knowledge, Skills and Abilities: 
Qualification: Minimum PHD in South African History with a publication record in accredited research journals. South African citizen. 
Experience: Minimum of 5 years’ experience conducting research in a Museum/ institution of higher learning/ other. Knowledge of transformation. Experience supervising research teams. 
A valid (unendorsed) Code 8 Drivers license. 
Knowledge of South African History and Cultural History. Oral history. 
Personal Attitudes include the Ability to work under pressure; Good interpersonal relations skills; Good written and verbal skills. 
The National Museum is committed to Employment Equity and aims to attract and retain talented individuals to achieve its equity objectives. Therefore people from designated groups, including those with disabilities, are encouraged to apply. 
 

• The National Museum reserves the right not to fill an advertised position. 
• If you meet ALL the stated requirements, kindly e-mail your application to applications@nasmus.co.za, including 
  • A covering letter 
  • List of peer reviewed publications in accredited publications 
  • a comprehensive CV with three contactable work referees 
  • the employment application form (obtainable on www.nasmus.co.za) 
  • copy of South African identification document and driver’s license 
  • copy of qualifications 
• Applications not meeting the criteria will be disqualified. 
• Should you not hear from us within 8 weeks after the closing date, consider your application unsuccessful. 
• Communication will be limited to the short-listed candidates only. 
• Short-listed candidates will be subjected to a comprehensive selection process. 

 
Telephonic enquiries: 051 447 9609, email enquiries: applications@nasmus.co.za.
 
Closing date: 24 October 2024
 
 
 
 
 

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 The National Museum, Bloemfontein invites applications for the following position: 
 
CHIEF FINANCIAL OFFICER (CFO) 
(5-year fixed-term contract) 
Post level: DPSA Director Level 
Area: Bloemfontein 
Remuneration: Salary (DPSA Director level band). 
The Museum package includes 13th cheque, housing, pension and medical aid 
Candidates with disabilities are encouraged to apply. 
 
Qualifications and Experience 
Minimum Requirements 

• A South African citizen 
• B COM Acc (Honours). A registered Chartered Accountant in good standing. 
• At least 60 months experience of preparing Annual and other Financial Statements and receiving unqualified audit outcomes 
• Management experience of 60 Months and strong people management experience 
• Some GRAP Heritage Assets experience and public sector sourcing 
• Working knowledge of the Public Finance Management Act, Treasury Regulations, Supply Chain Management Regulations, basic Labour law requirements and other relevant legislation related to Public Entities. 
• Working knowledge of risk assessments and the management of Enterprise-Wide Risk Management 
• A valid unendorsed code 8 driver’s licence. 

 
Knowledge, Skills and Abilities 

• Good interpersonal and communication skills. 
• Good organisational skills and a team player. 
• Professionalism and ability to work under pressure and be able to prioritise tasks without compromising standards. 
• Ability to work extended hours at times to meet statutory deadlines. 
• An energetic, resourceful and flexible approach to the requirements of the post. 
• Computer literacy (including Office, Pastel, VIP & Case Ware) 
• Details of three contactable references to be included with the application. 

 
Key Performance Areas 
Effective Management of Finances (including development and maintenance of effective and efficient financial systems): 
Ensure that finances are managed to best enable the achievement of the Museum’s strategic objectives relating to research, collections, education and public programmes. 
 
Management, control, monitoring and reporting of (including, but not limited to): 

• Museum budget in compliance with relevant legislation 
• Museum expenditure in compliance with relevant legislation 
• All external funding (e.g. National Research Foundation (NRF), Palaeontological Scientific Trust (PAST), DST-NRF Centre of Excellence in Palaeosciences, etc.) 
• Cash flow and investments 
• Accounts receivable, accounts payable and accruals 
• Fixed assets 
• Post retirement liabilities 
• Payroll and employee benefits 
• Effective Supply Chain Management 
• Demand Management: Conduct needs assessment by collecting and analysing relevant data and categorising commodities; Conduct a market and industry analysis; Compile a procurement plan and submit to CFO; Ensure procurement plans are in line with the budget and Annual Performance Plan (APP); Manage and execute procurement plans for the various Museum departments; Strategic sourcing of suppliers. 
• Acquisition Management: Ensure that the procurement of goods, works and services within the Museum are in accordance with procurement policies, procedures i.e. Constitution Section 217, PFMA, PPPFA, Treasury Regulations, BBBEEA and Supply Chain Management Guidelines to Accounting Officers. Oversee, coordinate and advise regarding the process of drafting the specifications/terms of reference and special conditions of the PPPFA and relevant supply chain regulations; Source quotations from prospective service providers; Scrutinising of suppliers and ensuring validity of quotations; Abide by required acquisitions processes and procedures as per relevant threshold; Set up bid committees and execute the bid and quotation processes for the acquisition of goods and services. 
• Contract Management: Implement effective management of tender and contracts registers and evaluate the performance of service providers. 
• Reporting: Capture and prepare registers and attach supporting documentation and Submit registers to CFO for reviews. 
• Quotation Management: Source quotations from the database upon request from the custodian; Inform relevant Museum departments and send quotations for confirmation of budget; Check the process for compliance and Prepare terms of reference if so required for quotations. 
• Committee Meeting Coordination: Arrange, coordinate and facilitate committee meetings; Minute taking in evaluation/adjudication meetings and Facilitate adjudication committee meetings. 
• Manage Tender Process: Draw up the procurement plan for services and goods; Liaise with the specification committee; Advertisement of Tenders in national newspapers and tender bulletin; Check all proposals for compliance with National Treasury Regulations and Terms of Reference and Prepare memos and all administration related to the tender process. 
• Compliance: Ensure all administration related to Service Level Agreements is in order; Liaise between the Museum and the supplier; Ensure invoicing is complete and compliant; Ensure payments are compliant with standard procedures and Coordinate payments. 

Timeous and effective approval and processing of payments according to legislation, policies and procedures. 

• Effective Asset Management

 

• Effective Corporate Governance and Reporting: 
  • Develop and manage risk register, with annual risk assessment. 
  • Compliance with relevant legislation and policies through accurate and timeous reporting. 
  • Compile financial reports to internal users. 
  • Compile Quarterly Reports to be submitted to Council, the Department of Arts and Culture and National Treasury. 
  • Compile Annual Financial Statements according to GRAP standards with supporting documentation (Audit File). 
  • Compile any other reports as requested by Council, the Department of Arts and Culture, National Treasury the Internal Auditors and the External Auditors. 
  • Develop and maintain effective and efficient systems to ensure full implementation of the GRAP 103 standard (Heritage Assets). 
  • Based on the annual risk assessment, liaise with the Internal Auditors regarding quarterly internal audits and prepare relevant documentation as necessary. 
  • Develop and maintain effective and efficient systems of compliance, control and process to ensure an unqualified audit report. 
  • Address at least 75% of audit exceptions by agreed deadlines. 

 

• Development and maintenance of policies and procedures: 
  • Develop and maintain relevant policies and procedures to ensure compliance with relevant legislation and to ensure effective and efficient financial systems. 

 

• Provide the necessary support for the Museum’s key focus areas: 
  • Effective and efficient support to all departments in order to achieve the Museum’s strategic objectives. 
  • Provide the necessary fixed asset infrastructure (including movable assets and maintenance) to support the Museum’s key focus areas. 

 

• Management of staff: 
  • Effective and efficient management of Administration Department, including the management of staff members’ key performance areas. 

 
Closing date: 24 October 2024. 
 
How to Apply? 
All applicants must submit the following via email to Dr Coetzee  minutes@nasmus.co.za
 
- A covering letter which addresses how the applicant meets the minimum requirements for the position 
- Application Form of the National Museum 
- A detailed CV with 3 contactable references from previous employment 
- Copies of ID, professional registration as a Chartered Accountant South Africa, qualifications and drivers’ license 
 
Shortlisted candidates will undergo vetting for probity which includes credit vetting, employment record, Audit outcomes vetting, reference checking, criminal records etc. 
 
Application forms as well as additional information about this vacancy are available from the National Museum at www.nasmus.co.za under Vacancies. 
Enquiries: minutes@nasmus.co.za
 
The National Museum is committed to employment equity and redress. 
The National Museum is an equal opportunity employer. 
The National Museum reserves the right not to make an appointment. 
 
If the National Museum has not contacted applicants within eight weeks of the closing date, applications should be considered unsuccessful.




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INTERN GENERAL ASSISTANT: MAINTENANCE 
OLIEWENHUIS ART MUSEUM 
(18 months fixed term contract) 
The National Museum, Bloemfontein invites applications for the following position: 
National Museum, Bloemfontein is seeking dedicated and motivated young graduate to gain experience in an internship in the maintenance field. The intern should meet the criteria and requirements of the position. 
Very important! To be eligible for this opportunity, applicants must strictly be based in Bloemfontein or in the vicinity of Mangaung Metro Municipality, no applications outside these areas will be considered. 
Salary: You will be paid a stipend amount equivalent to your NQF level. 
 
Qualifications, knowledge, skills and abilities 
 Minimum Grade 10 and NCV or N1 qualification in any of the following areas: building, plumbing, bricklaying, plastering, welding, electrician. 
 Knowledge of general handyman duties ( working with manual and electrical tools) 
 Knowledge of Occupational Health and Safety in the workplace. 
 
Physical attributes: 
 Must be physically fit to lift heavy tools, heavy objects and to climb on a ladder. 
 Must be a hard worker, willing to learn new skills especially relating to an art museum and heritage assets. 
 Good interpersonal relations, team worker. 
 Must be willing to work outside normal working hours when requested to do so. 
 
Recruitment Details 
 Communication will be limited to the short-listed candidates only. 
 Short-listed candidates will be subjected to a comprehensive selection process 
 The National Museum is committed to Employment Equity and aims to attract and retain talented individuals to achieve its equity objectives. Therefore people from designated groups, including those with disabilities, are encouraged to apply. 
 The National Museum reserves the right not to fill an advertised position. 
 If you meet ALL the stated requirements, kindly e-mail your application to adminsupport@nasmus.co.za, including a cover letter, the National Museum Employment application form obtainable from the website, certified copies of ID, qualifications and a comprehensive CV with 3 contactable references (no application will be accepted with incomplete documents). 
 Applications not meeting the criteria will be automatically disqualified. 
 Should you not hear from us within one month after the closing date, consider your application unsuccessful. 
 
Enquiries: For further enquiries, contact HR department on 051 4479609. 
 
Closing date: 24 October 2024 National Museum, Bloemfontein 2024 
 
 
 
 
 
 
INTERN: GENERAL ASSISTANT- OLIEWENHUIS MAINTENANCE 
Supervisor: Senior Caretaker: Oliewenhuis Art Museum 
Substitute: N/A 
Supervisee/s: N/A 
Job Title: Intern: General Assistant - Maintenance 
Level: Intern 
Period: 18 months 
 
Purpose of the Position 
The main purpose of the post is to create an opportunity for an unemployed youth to gain work experience and to increase their employability in the job market. The intern will receive training and practical work experience in general building maintenance. 
 
Key Performance Areas 
KPA 1 – Maintenance of all buildings and structures on Oliewenhuis premises 
KPA 2 – Assist with installations of exhibitions 
KPA 3 – Assist with conservation of outdoor sculptures 
KPA 4 – Assist with general tasks, projects and events 
 
Knowledge, Skills and Abilities: 
Qualification: Minimum grade 10 and NCV or N1 Qualification in any one of the following areas building, plumbing, bricklaying, plastering, welding, electrician. 
Knowledge: Knowledge of general handyman related work and associated tools. Knowledge of safety in the workplace. 
Physical and personal attributes: Must be physically fit to lift and carry tools, heavy objects and climb a ladder. Responsive and hardworking individual. Neat worker. Willingness to learn new skills especially relating to working in an art museum, with or close to heritage assets. Have good interpersonal relations and ability to work in a group. Be able to work after-hours.
 
TASK GROUP - WEIGHTING %
KPA 1 – Maintenance of all buildings and structures on Oliewenhuis premises - 40
KPA 2 – Assist with installations of exhibitions - 30
KPA 3 – Assist with conservation of outdoor sculptures - 20
KPA 4 – Assist with general tasks, project and events - 10
TOTAL - 100%
 
 
KPA 1 –Maintenance of all building and structures on the premises
 
PROCESS - TASK
Inspect the buildings and outside structures at
• Weekly inspect all the physical buildings on site, storerooms and all structures for any deterioration requiring maintenance
Oliewenhuis
• Keep a logbook of items requiring maintenance and regularly update the Curator
• Respond to officials requesting an inspection of problems
Electrical maintenance
(excludes work reserved for qualified electricians)
• Remove old light bulbs and dispose correctly
• Requisition to purchase new lightbulbs if out of stock
• Replace lightbulbs
• Related electrical maintenance work such as attaching plugs or making extensions.
Execute maintenance tasks as per planning.
(These tasks excludes those that need a qualified specialist)
• Fix basic plumbing problems.
• Installing/replacing/fastening information frames, boards, notices and other signage.
• Clean gutters and Main Building balconies.
• Sanding, painting, varnishing and related tasks
• Plastering and other work with cement
• Basic carpentry
• Basic welding of poles and other metal structures on the premises
Maintain maintenance related tools and materials
• Safely and neatly store all tools and materials for maintenance.
• Keep all allocated storerooms clean and neat.
 
 
KPA 2 – Assist with installations
 
PROCESS - TASK
Moving art and other equipment
• Assist to move art only under direction of exhibition staff
• Assist with unloading, loading associated with the art museum
Installations
• Assist to install art exhibitions under direction of exhibition staff
• Assist to uninstall art exhibitions under direction of exhibition staff
Build exhibitions
• Assist Oliewenhuis team and National Museum team with building work related to various exhibitions
 
 
KPA 3 – Assist with conservation of outdoor sculptures
 
PROCESS - TASK
African Carousel sculptures
• Effective weekly conservation of artworks on African Carousel per schedule, method and materials as managed and overseen by Collection Manager
Sculpture Garden
• Effective weekly conservation of artworks in Sculpture Park per schedule, method and materials as managed and overseen by Collection Manager
• Keep artwork labels clean and readable.
• Assist Collections Manager with re-installing/ moving sculptures.
Cement and Mosaic Project sculptures
• Conduct weekly inspection of all Cement and Mosaic Project sculptures as per checklist.
• Effective restoration of per schedule, method and materials as managed by Collection Manager.
• Keep artwork labels clean and readable.
 
 
KPA 4 – Assist with general tasks, projects and events
 
PROCESS - TASK
Administration
• Make phone calls, take messages associated with your work
• Provide information on the status of any maintenance activities when requested
• Keep users updated on expected time of completion of tasks and any associated delays
• Maintain record of activities attended to daily in log book
• Provide Manager with monthly activities completed per log book
Ad hoc
• Ad hoc relief at gate
• Ad hoc set up assistance
• Ad hoc – assist the Senior Caretaker with any on site supervision of outside contractor’s working on site
• Assist at openings and events, including after-hours with general security.
• Assist other staff members with reasonable requests.
 
Terms of Contract: Intern
Print Name:………………………………………………………. 
Signature:…………………………………………………………. 
Date:……………

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ASSISTANT PROJECT MANAGER: ARTBANK OF SOUTH AFRICA 
(60 month fixed-term position) 
Purpose of the Position 
The purpose of this position is to provide project financial and administration support through contract and commitments management, asset management, sales and marketing functions for the ArtBankSA. The position is fixed term for 60 months. 
 
Responsibilities:
Duties and responsibilities: 

• Overseeing the Project Financial Administration 
• Management of Project Assets 
• Sales and Marketing Administration 
• General Administration 

 
Knowledge, Skills and Abilities: 

• Qualification: Minimum: NQF level 7 qualification and Qualification in Project Management / Financial Management / Audit. A valid (unendorsed) Driver’s licence. 
• High level of Computer literacy including excel spreadsheets. 
• Experience: Minimum of 60 months proven experience in financial administration and project management. Candidates who also have experience in sales and marketing environment will be given preference. 
• Knowledge and experience of financial administration processes and sales and marketing. Manage a budget, payments, asset management. Some knowledge of PFMA and processes. 
• Personal Attitudes: strong administrative skills, independent worker, work under pressure; Good interpersonal relations skills; Good written and verbal skills; Willingness to travel. 
• Physical Demands: Typically sitting at a desk/table; typically standing and walking; Lifting demands up to 20 kg; Climbing up to 2 m on ladders; and typically bending, crouching and stooping. 

 
Recruitment details 
The National Museum is committed to Employment Equity and aims to attract and retain talented individuals to achieve its equity objectives. Therefore people from designated groups, including those with disabilities, are encouraged to apply. 
 

• The National Museum reserves the right not to fill an advertised position. 
• If you meet ALL the stated requirements, kindly e-mail your application to applications@nasmus.co.za, including a covering letter; a comprehensive CV with three contactable referees; the employment application form (obtainable on www.nasmus.co.za); and certified copies of your id; a driver’s license; certificates of all qualifications including matric. 
• Applications not meeting the criteria will be disqualified. 
• Should you not hear from us one month after the closing date, consider your application unsuccessful. 
• Communication will be limited to the short-listed candidates only. 
• Short-listed candidates will be subjected to a comprehensive selection process. 

 
Telephonic enquiries: 051 447 9609, email enquiries: applications@nasmus.co.za. 
 
Closing date: 24 October 2024.
 
 
 
Job Description 
 
Post Title: Assistant Project Manager: Art Bank of South Africa 
Name of Incumbent: Vacant
Supervisor: Project Manager: Art Bank of South Africa 
Level: DPSA Level 8 
 
Purpose of the Position 
Provide project financial and administration support through contract and commitments management, asset management, sales and marketing functions for the ArtBankSA. The position is fixed term for 60 months. 
 
Scope
The Art Bank of South Africa is a national programme hosted by the National Museum Bloemfontein. The vision of the Art Bank is to promote, foster and stimulate a vibrant market for the collection of South African contemporary visual art. It is tasked with purchasing artworks from South African artists, particularly that of emerging artists to lease and sell the artworks to South African government departments, private companies and private individuals. 
 
Responsibilities:

• Oversee the Project Financial Administration 
• Project Asset Management 
• Sales and Marketing Administration 
• General Administration 

 
Knowledge, Skills and Abilities: 
Qualification: Minimum: NQF level 7 qualification and Qualification in Project Management / Financial Management / Audit. A valid (unendorsed) Driver’s licence. 
High level of Computer literacy including excel spreadsheets. 
Experience: Minimum of 60 months proven experience in financial administration and project management. Candidates who also have experience in sales and marketing environment will be given preference. 
Knowledge and experience of financial administration processes and sales and marketing. Manage a budget, payments, asset management. Some knowledge of PFMA and processes. 
Personal Attitudes: strong administrative skills, independent worker, work under pressure; Good interpersonal relations skills; Good written and verbal skills; Willingness to travel National Museum, Bloemfontein September 2024 
Physical Demands: Typically sitting at a desk/table; Typically standing and walking; Lifting demands up to 20 kg; Climbing up to 2 m on ladders; and Typically bending, crouching and stooping
 
Task Group - Weighting %
KPA 1 – Project Financial Administration - 30
KPA 2 – Project Asset Management - 30
KPA 3 – Sales and Marketing Administration - 20
KPA 4 – General Administration - 20
TOTAL - 100%
 
 
KPA 1- Project Financial Administration
 
PROCESS - TASK
Financial and Administration
• Commitments Register Maintenance. Working together with Project Manager and HOD: Financial Management, maintain records of grants received and financial commitments for ArtBankSA
• Financial administration of leases, lease renewals of artwork
• Financial administration of sales
• Financial administration of competitive pricing considering sustainability
Contract Management
•
Maintain electronic files for all ArtBankSA written contracts and back up
•
Maintain an excel spreadsheet with all written contract and update the expenditure in real time when invoices are processed
• Maintain lease and sale contract documents electronically
Payment processing
• Receive all ArtBankSA payment requests and keep a register of same
• Recommend for payment once contractual deliverables are completed.
• Process invoices for payment daily to HOD: ArtBankSA in line with policies
• Handle invoice queries through proper telephonic and email communication.
Petty Cash and purchases
• Petty cash administration
• Administer all small purchases
• Process requests for purchase new assets
 
 
KPA 2 – Project Asset Management
 
PROCESS - TASK
Facilities Management
• Responsible for OHS for ArtBankSA
• Ensure Facilities Support services like cleaning is adequate
• Oversee Premises are maintained and fit for purpose
• Report maintenance issues and oversee work completed
• Manage software licensing, phone, email, website in working order and fit for purpose
• Oversee website functionality and coordinate any support services
Management of stock
• Maintain the asset register for all artwork (stock)
• Ensure Stock stored safely in line with best practises
• Control access to stock and ensure safekeeping of keys
• Monthly stock take
• Report loss or damage and complete incident reports
• Coordinate conservation of any artwork if it makes financial sense to do so otherwise process disposal request for auction if not suitable for storage
Logistics
• Coordinate logistics for new stock purchased or acquired
• Coordinate logistics for stock leased or sold
• Receive new stock and record same
Exhibitions
• Provide administrative support for the implementation of temporary exhibitions of the Art Bank of South Africa
 
 
KPA 3 – Sales and Marketing Administration
 
PROCESS - TASK
Sales and Lease contracting - Develop online sales functionality
Sales and Marketing
• All artwork stock must be priced and advertised for sale
• Follow up on sales leads
• Monitoring sales and lease goals.
• Negotiating all contracts with prospective clients.
• Coordinating PR Promotions and marketing programme
• Preparing and submitting sales / lease contracts for orders.
• Visiting clients and potential clients
• Maintaining client records.
• Answering client questions about terms, products, prices, and availability.
Logistics
• Coordinate logistical requirements for artwork in motion
• Insurance
• Coordinate partner associations for artwork drop off where needed
• Exhibition or loan transport
E shop
• Working with website staff do general administration of the division website eshop pricing etc
• Social media advertising of stock and sales/ leases
• Electronic Brochures advertising product
• Social media advertising link to e shop
• Liaise with developers
 
 
KPA 4 – General Administration
 
PROCESS - TASK
Sourcing
• Coordinate draft RFQs
• Prepare SCM reports
• Prepare Motivation reports
• Participate in pre-screening of funding applications
• Participate on SCM Committees
Office Supervision
• As the second in charge coordinate with the Project Manager re: supervision of project staff
• Opening and closing of offices and storerooms
• Ad hoc stand in for the Project Manager on request of CEO or project manager
• Ensure all staff are clocking in and out in accordance with policies
• Ensure general policy compliance by junior staff
• Ad hoc functions of a supervisory nature.
• In consultation with HR, participate in grievance and disciplinary proceedings where needed.
Self-Performance Reporting
• Prepare, sign and submit draft annual performance agreement before 1 April of each year
• Prepare, sign and submit self-assessments in September and March
• Participate fully in performance management system
General Admin
• Send professional letters, emails and make telephone calls on demand and when needed
• Prepare monthly and biweekly reports on grant projects and activities
• Attend official functions including afterhours functions of ArtBankSA (hours to be credited)
• Drive to the office in the city centre for meetings
Audit support
• Support the internal audit function and attend to request promptly
Terms of Contract: Fixed Term (probationary period applies)
 
Print Name:……………………………………………………….
Signature:………………………………………………………….
Date:……………………………………………………………….