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NATIONAL LIBRARY SOUTH AFRICA (NLSA) - DEPUTY DIRECTOR: LEGAL DEPOSIT AND COPYRIGHT COMPLIANCE
NATIONAL LIBRARY SOUTH AFRICA (NLSA)
The National Library of South Africa wishes to make the following appointment at its Pretoria Campus:
DEPUTY DIRECTOR: LEGAL DEPOSIT AND COPYRIGHT
COMPLIANCE
Reference Number: 03/07/2023
Salary scale: R653 810 to R 763 301 Total Cost to Company
The objectives of the National Library of South Africa (NLSA) are to contribute to socio-economic, cultural, educational, scientific, and innovative development by collecting, recording, preserving, and making available the national documentary heritage and promoting an awareness and appreciation thereof, by fostering information literacy, and by facilitating access to the world’s information resources. The NLSA employs approximately 200 employees.
We are inviting applications from suitably qualified persons for appointment on a permanent basis. The successful candidate will report to the Director: Business Development.
The Deputy Director: Legal Deposit and Copyright Compliance is accountable for excellent co-ordination of the places of legal deposit by implementing strategic and operational plans and promotion of legal deposits in terms of the Act by providing leadership, vision, and strategic direction for the legal deposit.
KEY PERFORMANCE AREAS
Promote the Legal Deposit Act to stakeholders in all provinces.
• Responsible for the implementation of the Legal Deposit legislation.
• Promote awareness and support for legal deposit as a means of preserving and appreciating a nation’s cultural heritage.
• Plan, arrange and host awareness campaigns on the Legal Deposit Act to stakeholders.
• Ensure a complete collection of material emanating from, or relating to, South Africa.
• Ensure creation of a national bibliography that conforms to, and supports, the objectives of the Universal Bibliographies Control.
• Ensure compliance with the Copyright and Legal Deposit Acts.
Stakeholder relations/advocacy
• Initiate and implement activities promoting the Legal Deposit Act.
• Communicate with stakeholders to keep them informed of the work of the Division.
• Establish good working relationships and collaborative arrangements with legal deposit stakeholders (publishers and authors).
• Represent the NLSA in matters concerning legal deposit with other organisations to achieve the goals of Legal Deposit.
Programme Planning and management
• Ensure implementation of the vision, mission, and the strategic direction as outlined in the legal deposit annual performance plan.
• Develop and oversee the planning, implementation and evaluation of the programmes, and procedures that guides safe, efficient, and effective delivery of services.
• Ensure that the programmes and services offered are in line with the Legal Deposit Act.
• Contribute to the NLSA’s mission and reflect the priorities of the NLSA.
• Demonstrate ability to establish priorities.
• Oversee the planning, implementation, execution, and evaluation of special projects.
Facilitate granting of exemptions to stakeholders
• Assess requests for exemptions from stakeholders.
• Compile exemptions for the Secretary of the Legal Deposit committee.
• Attend meetings, present the reports, and clarify any issues arising including briefing the Committee on the profile of the stakeholder where necessary.
• Prepare exemption reports for the Minister of Sport, Arts and Culture for final approval.
• File all the necessary documents including outcomes forwarded to clients/stakeholders.
Facilitate a process to establish new official publications depositories
• Establish the need from stakeholders in the provinces without legal deposit libraries.
• Provide information on the criteria and procedure to establish an OPD as stipulated in the Legal Deposit Act.
• Assist Provincial LIS officials with the process of starting the center until it is operational.
• Ensure that the new OPD center receive copies of all official publications from all three spheres of government, parastatals, and state-owned enterprises (SOEs).
Perform secretarial duties of the Legal Deposit Technical Sub-Committee and assist in the main Committee
• Compile and forward meeting documentation to members of the Technical Sub-Committee.
• Take and develop minutes of the Technical Sub-Committee meetings.
• Keep accurate records of meetings of the Technical Sub-Committee.
• Assist the secretary of the Legal Deposit Committee during meetings.
Supervises staff within the subdivision
• Demonstrate ability to collaborate and direct teams.
• Conduct performance appraisals of staff.
• Conduct disciplinary enquiries of staff.
• Ensure daily activities are performed.
• Assess skills and capacity of employees.
• Assist with the training of staff.
Financial planning and management
• Understand and employ basic budget and finance concepts and terminology.
• Establish strategic financial management processes using sound financial judgement.
• Ensure that the unit complies with all public financial legislation.
• Compile, give input, and manage procurement plan of the unit by ensuring that goods and services required are procured on time.
• Ensure proper planning and financial management for the unit.
Regular reporting and liaison with the places of legal deposit and official publications depositories to ensure compliance of stakeholders with the Legal Deposit Act
• Contact annual visits to each legal deposit library to monitor compliance physically and to discuss challenges encountered.
• Collate and consolidate statistics of received and non-received documents by libraries from publishers.
• Collate and develop training programmes for legal deposit librarians to be approved by the Legal Deposit Committee.
• Prepare documentation and reports required for performance discussions.
• Extract data and conduct research to inform performance trends.
• Promote accountability within the unit and maintain updated information on performance levels of the institution in its entirety.
Risk management
• Identify and evaluate risks to the unit’s people (clients, staff), property, finances, goodwill, and image and implement measures to control risks.
• Develop a risk register to ensure proper risk mitigation for the unit.
MINIMUM EDUCATIONAL QUALIFICATIONS AND EXPERIENCE
• Information Science qualification or related (NQF8).
EXPERIENCE
• At least 5 years of experience in a legal deposit or publishing environment.
• An in-depth understanding of the publishing industry.
• Knowledge of local and international publishing trends including electronic publication.
• Knowledge of Copyright, and Legal Deposit Acts.
KEY COMPETENCIES AND ATTRIBUTES
• Proven leadership and supervisory skills.
KEY PERFORMANCE AREAS
Promote the Legal Deposit Act to stakeholders in all provinces.
• Responsible for the implementation of the Legal Deposit legislation.
• Promote awareness and support for legal deposit as a means of preserving and appreciating a nation’s cultural heritage.
• Plan, arrange and host awareness campaigns on the Legal Deposit Act to stakeholders.
• Ensure a complete collection of material emanating from, or relating to, South Africa.
• Ensure creation of a national bibliography that conforms to, and supports, the objectives of the Universal Bibliographies Control.
• Ensure compliance with the Copyright and Legal Deposit Acts.
Stakeholder relations/advocacy
• Initiate and implement activities promoting the Legal Deposit Act.
• Communicate with stakeholders to keep them informed of the work of the Division.
• Establish good working relationships and collaborative arrangements with legal deposit stakeholders (publishers and authors).
• Represent the NLSA in matters concerning legal deposit with other organisations to achieve the goals of Legal Deposit.
Programme Planning and management
• Ensure implementation of the vision, mission, and the strategic direction as outlined in the legal deposit annual performance plan.
• Develop and oversee the planning, implementation and evaluation of the programmes, and procedures that guides safe, efficient, and effective delivery of services.
• Ensure that the programmes and services offered are in line with the Legal Deposit Act.
• Contribute to the NLSA’s mission and reflect the priorities of the NLSA.
• Demonstrate ability to establish priorities.
• Oversee the planning, implementation, execution, and evaluation of special projects.
Facilitate granting of exemptions to stakeholders
• Assess requests for exemptions from stakeholders.
• Compile exemptions for the Secretary of the Legal Deposit committee.
• Attend meetings, present the reports, and clarify any issues arising including briefing the Committee on the profile of the stakeholder where necessary.
• Prepare exemption reports for the Minister of Sport, Arts and Culture for final approval.
• File all the necessary documents including outcomes forwarded to clients/stakeholders.
Facilitate a process to establish new official publications depositories
• Establish the need from stakeholders in the provinces without legal deposit libraries.
• Provide information on the criteria and procedure to establish an OPD as stipulated in the Legal Deposit Act.
• Assist Provincial LIS officials with the process of starting the center until it is operational.
• Ensure that the new OPD center receive copies of all official publications from all three spheres of government, parastatals, and state-owned enterprises (SOEs).
Perform secretarial duties of the Legal Deposit Technical Sub-Committee and assist in the main Committee
• Compile and forward meeting documentation to members of the Technical Sub-Committee.
• Take and develop minutes of the Technical Sub-Committee meetings.
• Keep accurate records of meetings of the Technical Sub-Committee.
• Assist the secretary of the Legal Deposit Committee during meetings.
Supervises staff within the subdivision
• Demonstrate ability to collaborate and direct teams.
• Conduct performance appraisals of staff.
• Conduct disciplinary enquiries of staff.
• Ensure daily activities are performed.
• Assess skills and capacity of employees.
• Assist with the training of staff.
Financial planning and management
• Understand and employ basic budget and finance concepts and terminology.
• Establish strategic financial management processes using sound financial judgement.
• Ensure that the unit complies with all public financial legislation.
• Compile, give input, and manage procurement plan of the unit by ensuring that goods and services required are procured on time.
• Ensure proper planning and financial management for the unit.
Regular reporting and liaison with the places of legal deposit and official publications depositories to ensure compliance of stakeholders with the Legal Deposit Act
• Contact annual visits to each legal deposit library to monitor compliance physically and to discuss challenges encountered.
• Collate and consolidate statistics of received and non-received documents by libraries from publishers.
• Collate and develop training programmes for legal deposit librarians to be approved by the Legal Deposit Committee.
• Prepare documentation and reports required for performance discussions.
• Extract data and conduct research to inform performance trends.
• Promote accountability within the unit and maintain updated information on performance levels of the institution in its entirety.
Risk management
• Identify and evaluate risks to the unit’s people (clients, staff), property, finances, goodwill, and image and implement measures to control risks.
• Develop a risk register to ensure proper risk mitigation for the unit.
MINIMUM EDUCATIONAL QUALIFICATIONS AND EXPERIENCE
• Information Science qualification or related (NQF8).
EXPERIENCE
• At least 5 years of experience in a legal deposit or publishing environment.
• An in-depth understanding of the publishing industry.
• Knowledge of local and international publishing trends including electronic publication.
• Knowledge of Copyright, and Legal Deposit Acts.
KEY COMPETENCIES AND ATTRIBUTES
• Proven leadership and supervisory skills.
The NLSA is an equal opportunity employer and is committed to the principles of Employment Equity. We encourage applications from people living with disabilities.
NLSA reserves the right to not make an appointment.
Prospective candidates will be subjected to background verification, competency assessments and security clearances.
Applications: Interested applicants must submit a completed prescribed application form obtainable from our website (www.nlsa.ac.za) accompanied by a covering letter; Curriculum Vitae; Matric/Grade12 certificate; proof of qualifications and a copy of Identity document by e-mail to: recruitment@nlsa.ac.za.
Please ensure that you quote the reference number and the position in the subject line of your email. Shortlisted candidates will be expected to avail themselves for an interview at NLSA’s convenience.
No applications from recruitment agencies will be accepted.
CLOSING DATE: 21 July 2023
Applicants who previously applied for post-reference (01/06/2023) do not have to re-apply.
Should you not receive any correspondence/communication from the National Library of South Africa one month after the closing date, please consider your application as being unsuccessful.