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NATIONAL GAMBLING BOARD OF SOUTH AFRICA (NGB) - PERSONAL ASSISTANT TO THE CHIEF STRATEGIC ADVISER
NATIONAL GAMBLING BOARD OF SOUTH AFRICA (NGB)
PERSONAL ASSISTANT TO THE CHIEF STRATEGIC ADVISER
Reference Number: NGB 07/2019
Nature of Employment - Permanent position
Remuneration Scale: R391,467 – R509,097.00
(All-inclusive package per annum)
BRIEF SUMMARY OF THE ACT
The National Gambling Board (NGB) is established in terms of the National Gambling Act, (NGA), 2004 (Act 7 of 2004) as amended. It is a schedule 3A Public Entity in terms of the Public Finance Management Act, 1999 (Act 1 of 1999). The NGA makes provision for the coordination of concurrent national and provincial legislative competence over matters relating to the continued regulation of gambling activities and also makes provision for the establishment of uniform norms and standards applicable throughout the Republic in certain gambling activities.
STRATEGIC OBJECTIVE
The strategic objectives stated below straddle and apply across all positions within the Board. Successful incumbents will be required to execute their functions in consideration of the following strategic objectives Enhance Stakeholder Liaison and Statutory Advisory Services; Optimise Organizational Excellence; Functional Registry; and Enforce Compliance.
PURPOSE
To provide secretarial support to the Chief Strategic Advisor (CSA) and an administrative support function on all matters within the office.
KEY PERFORMANCE AREAS
Diary Management and Meeting Coordination
Manages the diary with guidance from the CSA by diarising and scheduling meetings promptly and correctly.
Records meetings on electronic calendar to allow for viewing by the Chief Strategic Advisor.
Prepares required documentation for scheduled meetings accurately and timeously.
Meets and greets CSA’s visitors on arrival at the National Gambling Board to escort them through to the Office / Boardroom.
Secures boardrooms, arranges refreshments for CSA visitors.
Follows up on action items from meetings to ensure completion within stipulated deadlines.
Secretarial support
Types business letters, memorandums and general correspondence for internal and external purposes.
Assist with preparing of meeting packs.
Assist with collating information for preparation of meetings.
Coordinates responses to routine correspondence for the Office of the CSA.
Transcribe minutes of meetings distributes to relevant role players.
Office Support
Screens telephone calls to prevent unnecessary interruptions.
Correctly records and relay messages promptly to the CSA.
Addresses queries from stakeholders and/or channels queries to correct role players.
Act as a point of contact within the CSA’s office to ensure smooth operations.
Maintains an effective filling system for ease of tracking and retrieval of documents.
Develops a database of contacts and updates regularly to ensure current information.
Develops good working relations with relevant personnel for ease of execution of duties.
Provides ad-hoc administrative assistance as and when required.
Records Management
Develops and responsible for records management within the Office of the CSA.
Ensure that records management is performed in accordance with NGB approved file plan and electronic document management.
MINIMUM JOB REQUIREMENTS
Qualifications
Three (3) years National Diploma or Bachelor’s Degree in Administration or Management.
Experience
Three (3) years relevant secretarial experience in an Executive Secretarial Role.
Competence and skills
The appointee must have the following skills:
Prioritising.
Business English.
Communication.
Logical Thinking.
Coordination.
Secures boardrooms, arranges refreshments for CSA visitors.
Follows up on action items from meetings to ensure completion within stipulated deadlines.
Secretarial support
Types business letters, memorandums and general correspondence for internal and external purposes.
Assist with preparing of meeting packs.
Assist with collating information for preparation of meetings.
Coordinates responses to routine correspondence for the Office of the CSA.
Transcribe minutes of meetings distributes to relevant role players.
Office Support
Screens telephone calls to prevent unnecessary interruptions.
Correctly records and relay messages promptly to the CSA.
Addresses queries from stakeholders and/or channels queries to correct role players.
Act as a point of contact within the CSA’s office to ensure smooth operations.
Maintains an effective filling system for ease of tracking and retrieval of documents.
Develops a database of contacts and updates regularly to ensure current information.
Develops good working relations with relevant personnel for ease of execution of duties.
Provides ad-hoc administrative assistance as and when required.
Records Management
Develops and responsible for records management within the Office of the CSA.
Ensure that records management is performed in accordance with NGB approved file plan and electronic document management.
MINIMUM JOB REQUIREMENTS
Qualifications
Three (3) years National Diploma or Bachelor’s Degree in Administration or Management.
Experience
Three (3) years relevant secretarial experience in an Executive Secretarial Role.
Competence and skills
The appointee must have the following skills:
Prioritising.
Business English.
Communication.
Logical Thinking.
Coordination.
The successful applicants’ remuneration package will be in terms of the NGB Remuneration Policy. The National Gambling Board subscribes to the principles of Employment Equity.
The appointee will be required to sign a performance agreement within one (1) month of joining the organisation and this position is subject to a twelve (12) months’ probation period.
The completed application with all supporting documents (i.e. employment application form, CV, copies of qualifications and identity document) can be submitted by e-mail to recruitment@ngb.org.za, hand delivered to the NGB offices at 420 Witch Hazel Avenue, Eco Glades 2, Block C, Eco Park, Centurion or posted to the Senior Manager: Human Capital Optimisation, Private Bag x 27, Hatfield 0028.
Please quote the name of the position you are applying for and the reference number on the subject line of your e-mail, when applying for any vacancy.
Background verifications, criminal record checks, citizenship check and competency assessment will form part of the selection process. It is the responsibility of candidates with foreign qualifications to have them verified by the South African Qualifications Authority (SAQA). Communication will only be limited to shortlisted candidates.
People with disabilities are encouraged to apply. Late submission will be automatically disqualified.
CLOSING DATE: 26 AUGUST 2019
The NGB reserves the right not to make an appointment.