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NATIONAL AGRICULTURAL MARKETING COUNCIL (NAMC)
 
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HUMAN CAPITAL ADMINISTRATOR
Location: Pretoria
 
 Position Overview
The Human Capital Administrator is responsible for providing and facilitating administrative support to the Human Resources function within the organization. This includes assisting with recruitment, employee records management, benefits administration, performance tracking, and compliance with HR policies and procedures. The role plays a key part in ensuring smooth HR operations and fostering a positive organizational culture.
 
 Purpose
The role plays a key part in ensuring smooth HR operations and fostering a positive organizational culture.
 
 Qualifications
A Degree or National Diploma in Human Resources Management/ Industrial and Organisational Psychology. Post Graduate Qualification in HR will serve as an added advantage.
HR-related certifications (e.g., HR Management Certification, CIPD) will be an advantage
 Knowledge
  • Knowledge and understanding of HR Prescripts.
  • Relevant Legislation - Labour Relations Act, Basic Conditions of Employment Act and Employment Equity Act.
  • Individual must be able to work with and communicate with all levels of employees up to senior and executive level.
  • Be a self-starter and can work independently.
 Experience
  • Minimum of (2-3) years of experience in an administrative or HR support role.
  • Experience with HRIS (Human Resource Information Systems) or payroll systems is preferred.
 
Duties and Responsibilities
Human Capital (HC) Administration
  • Employee Records Management: 
    • Administering  HC documentation, including contracts, performance reviews, and disciplinary records.
    • Maintain and update employee records, ensuring accuracy and confidentiality.
    • Ensuring the relevant HC database is up to date, accurate and complies with legislation. 
    • Organising meetings and taking minutes.
    • Assist and Coordinating logistics with employee documentation for onboarding, induction, orientation and training documentations. 
    • Ensure that all recruitment and selection matters are handled and filed accordingly. 
    • Setting up documents for recruitment and training events.
    • Maintain employee records, including performance, career development, and advancement. 
    • Updating employees leave records and associated documentation e.g. (Sick notes etc.)
  • Recruitment and Onboarding Support 
    • Assist in the recruitment process, including job postings, candidate screening, and interview scheduling.
    • Prepare offer letters, contracts, and onboarding documents for new employees.
    • Coordinate and assist with new hire orientation and induction programs.
  • Payroll and Benefits Administration:
    • Assist with payroll preparation by collecting and verifying employee data.
    • Administer employee benefits programs, such as health insurance, retirement plans, and leave entitlements.
    • Process employee reimbursements, allowances, and other benefit-related documentation.
  • Employee Relations and Support:
    • Act as a point of contact for employee queries regarding HR policies, benefits, and procedures.
    • Assist in managing employee performance evaluations and documentation of outcomes.
    • Support in organizing employee engagement activities and events.
    • Taking minutes and scheduling meetings.
  • Compliance and Reporting:
    • Ensure compliance with labour laws, employment regulations, and organizational policies.
    • Assist in preparing HR-related reports for management and regulatory bodies.
    • Maintain records related to health and safety, training, and any other regulatory requirements.
  • Training and Development Support:
    • Coordinate training programs and workshops, including scheduling, logistics, and tracking attendance.
    • Assist in maintaining employee development records and certifications.
 
  • HR Systems and Data Management:
    • Update and maintain HC databases and employee management systems (e.g., ESS, attendance tracking, leave management).
    • Assist with data entry, document filing, and other administrative tasks related to HC operations.
Human Capital Service Delivery 
  • Ensure that Human Capital information is administered accordingly as per HC Policies and prescripts. 
  • Coordinate workflows from organisational development.
  • Preparation of employees leave report.
  • Assist in consolidating Human Capital information for HC metrics and reporting. 
  • Function independently without direct supervision.
  • Deal with staff representatives raised matters. 
  • Coordinate Employee Assistance Programme events.
 
General Management Support
  • Receive incoming calls and route the calls accordingly.
  • Answering or escalating any HC related employee inquiries.
  • Keep record of documents to be couriered.
  • Provide general administrative support.
  • Prepare requisitions as per RFQ’s.
Ensure proper dairy/ calendar management for all HC activities.
 
 Key Performance Indicators (KPI's)
Human Capital (HC) Administration
Human Capital Service Delivery 
General Management Support
 
Skills
  • Sound judgement and decision-making skills.
  • Excellent administration skills.
  • Disciplined and tenacious.
  • A clear sense of urgency.
  • Must be Proactive
  • HR Technology
  • Active listening skills
  • Organisational skills and detail-oriented mentality
  • Strong communication and customers service skills
  • Interpersonal skills
  • Thorough attention to detail
 
Short Description
 Human Capital Administrator
 Pretoria
 Diploma NQF6
 Permanent
 Office
 BU
 Report to Human Capital Practitioner
 Closing January 26, 2025
 
For applying, please Register/Login.
 
 
 
 
 
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RECORDS MANAGEMENT COORDINATOR
Location: Pretoria
 
 Position Overview
The Records Management Coordinator is responsible for the effective planning, organization, coordinating, maintenance, and safeguarding of an organization’s records and information. This role ensures compliance with regulatory and organizational requirements while facilitating efficient access to records to support operational and strategic goals.
 
Purpose
This role ensures compliance with regulatory and organizational requirements while facilitating efficient access to records to support operational and strategic goals.
 Qualifications
  • Bachelor’s degree in Records Management, Information Science, Library Science, Business Administration, 
 Knowledge
  • Knowledge of records retention schedules, data privacy, and compliance regulations.
  • Knowledge of the relevant acts and legislation that govern the registry's operations.
 Experience
  • Minimum of (4-5) years of experience in records or information management.
  • Experience with electronic records management systems and archival processes is preferred.
 
Duties and Responsibilities
  1. Records Organization and Maintenance:
    • Develop, implement, and maintain record-keeping systems for physical and electronic documents.
    • Classify, index, and archive records according to established policies and standards.
2. Compliance and Security:
  • Ensure adherence to legal, regulatory, and organizational policies related to records management.
  • Implement data security measures to protect sensitive and confidential information.
3. Archiving and Disposal:
  • Monitor and enforce records retention schedules.
  • Oversee the secure and authorized disposal of records in accordance with guidelines.
  • Processing documents for archiving and disposal, including electronic scanning of files.
  • Identifying and retrieving documents and information for users.
  • Working with all divisions to transfer and dispose of records.
  • Sort and organize agricultural magazines and agricultural pamphlets that need to be disposed.
4. Access and Retrieval:
  • Facilitate the timely and accurate retrieval of records for internal and external stakeholders.
  • Manage permissions and access levels to ensure appropriate access to records.
5. System Management:
  • Maintain and optimize electronic records management systems (ERMS) and databases.
  • Collaborate with IT to resolve technical issues and ensure system functionality.
6. Training and Support:
  • Provide training and support to staff on records management policies, procedures, and systems.
  • Act as a point of contact for records-related inquiries and audits.
7. Continuous Improvement:
  • Identify opportunities for process improvements in records management practices.
  • Stay updated on industry best practices, emerging technologies, and changes in legislation.
8. Coordinating all NAMC records management activities.
  • Liaising on regular basis with the Company Secretary, Legal Services, the Office Of the CEO, CFO, All Senior Managers and MANCOM.
  • Updating the Records Management Policy and the file plan as and when required. 
  • Ensure that internal record management procedures are followed for all NAMC incoming and outgoing correspondence.
  • Recording of every document to and from the NAMC and update the filing system.
  • Keep originals in the registry and make copies of documents to respective recipients.
  • Opening and closing files, and file them accordingly.
  • Tracing, and retrieving documents and files. 
  • Ensuring that documents are filed regularly and removing inactive files.
Keep all the contact lists up to date. Including distribution list to various NAMC Council committees, internal committees and NAMC Staff.
 
 Key Performance Indicators (KPI's)
  1. Records Organization and Maintenance:
  2. Compliance and Security:
  3. Archiving and Disposal:
  4. Access and Retrieval:
  5. System Management:
  6. Training and Support:
  7. Continuous Improvement:
  8. Coordinating all NAMC records management activities.
 
 Skills
  • Technical Skills:
    • Proficiency in electronic records management systems (ERMS) and database management.
    • Knowledge of records retention schedules, data privacy, and compliance regulations.
    • Knowledge of the relevant acts and legislation that govern the registry's operations.
  • Organizational Skills:
    • Strong attention to detail and ability to manage multiple tasks and priorities effectively.
  • Analytical Skills:
    • Ability to analyze, classify, and organize records systematically.
  • Communication Skills:
    • Excellent written and verbal communication skills for training, reporting, and collaboration.
    • The ability to interact with customers and share values 
  • Problem-Solving Skills:
    • Ability to identify challenges in records management processes and recommend effective solutions.
    • Be a self-starter and can work independently.
    • Sound judgement and decision-making skills.
  • Record management 
    • The ability to use documentation and record management systems
  • Reasoning 
    • The ability to make quick assessments of situations
  • Integrity 
The ability to model good behaviour and inspire confidence.
  • Computer literacy 
    • The ability to use available office technology related machines and electronic scanning 
  • Time management 
    • The ability to plan and organize
    • Interpersonal skills
    • Thorough attention to detail
    • Familiarity with applicant tracking database systems
 
 
Short Description
 Records Management Coordinator
 Pretoria
 Bachelor's Degree NQF7
 Permanent
 Office
 C1
 Report to Human Capital Practitioner
 
 Closing January 26, 2025
 
For applying, please Register/Login.
 
 
 
 
 
 
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COMMUNICATIONS GRADUATE PLACEMENT / INTERNSHIP
Location: Pretoria
 
Position Overview
To assist in the development and implement communication for an organization
 
 Purpose
  • To assist in the development and implement communication for an organization.
  • This includes creating content, managing media relations, and organizing events.
  • The goal is to promote the organization's mission and vision, and improve its public image
 Qualifications
  • National Diploma / Bachelor’s Degree in Communications / Journalism / Public Relations or Marketing
 Knowledge
  • Knowledge of Microsoft Office
  • Communication Skills
  • Active Listening
 Experience
No experience 
 
Duties and Responsibilities
  • Writing content: Create content for websites, newsletters, social media, and print publications 
  • Media relations: Handle media inquiries, draft press releases, and monitor media for public opinion.
  • Campaign development: Plan and implement campaigns to promote the organization's goals 
  • Event organization: Plan and promote events for the organization.
  • Social media management: Manage social media accounts and monitor their performance.
  • Internal communication: Develop and maintain internal communication channels, such as newsletters and staff briefings.
  • External communication: Develop and maintain external communication channels, such as annual reports and community workshop
 
 Key Performance Indicators (KPI's)
Communications
Event Management
Media Relations
 
 Skills
  • Analytical skills
  • Emotional intelligence
  • Cultural sensitivity
  • Multitasking
  • Organizational skills
  • Problem solving skills
  • Problem solving skills
  • Computer skills
  • Social media skills
  • Attention to detail
 
 
Short Description
 Communications Graduate Placement / Internship
 Pretoria
 Diploma NQF6
 Internship
 Office
 Stipend
 Report to Agricultural Communication Researcher
 Closing January 24, 2025
 
For applying, please Register/Login.
 
 
 
 
 
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COMPANY SECRETARY AND LEGAL GRADUATE PLACEMENT / INTERNSHIP
Location: Pretoria
 
 Position Overview
  • To provide a professional secretarial Legal Services service to the Office of the CEO and the whole organization.
 
 Purpose
  • To provide a professional secretarial Legal Services service to the Office of the CEO and the whole organization.
  • To ensure that NAMC’s strategic objectives are met.
  • To provide logistical and other support to Company Secretary and Legal Services and special projects managed within the office of the CEO
 
Qualifications
  • Bachelor’s Degree in Law (LLB)
 Knowledge
  • Legal Knowledge
  • Oral and Written communication
 
Experience
No Experience
 
 Duties and Responsibilities
  1. Assistance Company Secretary and Legal Services 
  2. Assist to Implement the approved Annual Council Calendar
  3. Assist to draft Meeting Agendas
  4. Assist to draft Meeting Minutes and Matters Arising Action Lists
2. Assistance in the Management Support and Coordination of the Meetings
  • Assist to Schedule meetings as required and ensure that the venues are prepared
  • Assist Company Secretary and Legal to Prepare Agenda and Minutes prior to the meetings.
 
 Key Performance Indicators (KPI's)
  1. Secretarial Services 
  2. Assistance in the Management Support and Coordination of the Meetings
 
 Skills
  • Active listening Skills
  • Good verbal and written communication skills. 
  • Computer skills and 
  • Problem-solving skills
  • Teamwork, Negotiation and Persuasion.
 
Short Description
 Company Secretary and Legal Graduate Placement / Internship
 Pretoria
 Bachelor's Degree NQF7
 Internship
 Office
 Stipend
 Report to Manager: Company Secretary and Legal Services
 Closing January 24, 2025
 
For applying, please Register/Login.
 
 
 
 
 
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FARMING MANAGEMENT GRADUATE PLACEMENT / INTERNSHIP
Location: Provinces
 
 Position Overview
To ensure that a farm is profitable and runs efficiently
 Purpose
  • To ensure that a farm is profitable and runs efficiently.
They do this by planning, supervising, and managing the farm's resources, including land, labor, and capital. 
 
 Qualifications
  • National Diploma / N6 in Mixed Farming / Farming Management
 Knowledge
  • Agricultural knowledge,
  • Ability to work well under pressure and after normal working hours.
  • Understand how to manage environmental issues
  • Understand how to manage land and resources sustainably
 
Experience
No Experience
 
Duties and Responsibilities
  • Planning: Deciding what crops to grow, how to use the land, and how to care for animals.
  • Supervising: Ensuring that work is done correctly and on time.
  • Project managing: Working on projects to improve the farm's efficiency and profitability.
  • Managing finances: Keeping track of income and expenses.
  • Marketing: Promoting the farm's products to customers.
  • Managing employees: Hiring and managing the farm's staff.
 
Key Performance Indicators (KPI's)
Planning
Project managing
Managing finances
 
 Skills
  • Organizational skills
  • Attention to detail
  • Flexibility
  • Interpersonal skills
  • Self-awareness
  • Risk management
 
Short Description
 Farming Management Graduate Placement / Internship
 Provinces
 Certificate NQF5
 Internship
 Site
 Stipend
 Report to Agricultural Extension Officer
 Closing January 24, 2025
 
For applying, please Register/Login.
 
 
 
 
 
 
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ECONOMIST GRADUATE PLACEMENT / INTERNSHIP
Location: Pretoria
 
 Position Overview
Undertake research projects/programmes as assigned by supervisors from time to time
 
 Purpose
  • Provide expertise and/or participate in divisional research projects.
  • Conduct evidence-based research and disseminate research output in conferences and peer-reviewed journals in consultation with supervisors on a regular basis.
  • Acquire and apply relevant tools, techniques and methodology in undertaking of independent research projects / programmes relating to the divisional focus area;
 Qualifications
  • (4) Four years Degree in Agricultural Economics, Agribusiness Development.
  • Master’s degree in Agricultural Economics/ Agribusiness Development will be an added advantage. 
 Knowledge
  • Research Knowledge
  • Presentation Skills
 Experience
No Experience
 
Duties and Responsibilities
  • Acquire and apply relevant tools, techniques and methodologies in undertaking of independent research projects / programmes and policy analysis 
  • Identify potential research problems/opportunities and initiate research activities 
  • Undertake research projects / programmes in the area as assigned by supervisors from time to time.
  • Conduct evidence-based research and submit research papers to conferences and peer-reviewed journals in consultation with supervisors on a regular basis.
  • Extract data from applicable databases or data sources and formulate analysis to answer economic questions.
  • Provide expertise and/or participate in cross-focus area and cross-divisional research activities.
  • Contribute to policy dialogue through various platforms such as market information days, seminars and webinars.
  • Develop presentations and present seminars at divisional level;
  • Liaise with NAMC stakeholders, Directly Affected Groups (DAGs) and industry bodies. 
 
Key Performance Indicators (KPI's)
Cross-divisional research activities
Evidence-based research 
 
 Skills
  • Analytical skills
  • Problem solving skills
  • Computer skills
  • Project Management skills
  • Coordination skills
  • Interpersonal and communication skills
 
Short Description
 Economist Graduate Placement / Internship
 Pretoria
 Post Graduate/Honours NQF8
 Internship
 Office
 Stipend
 Report to Economist
 Closing January 24, 2025
 
For applying, please Register/Login.
 
 
 
 
 
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FINANCE GRADUATE PLACEMENT / INTERNSHIP
Location: Pretoria
 
Position Overview
To provide accurate and timely management accounting services and professional advice to management in the areas of invoice register & payment analysis, creditors recon, asset management, accruals, inventory, trade receivables and prepayments
 
 Purpose
To support the development of the financial strategy, support the implementation of new financial systems, policies and ensure finance due diligence is appropriately conducted.
 
 Qualifications
  • National Diploma in Financial Accounting
 Knowledge
  • Computer skills
  • Project Management skills
  • Coordination skills
  • Numbers
 
Experience
No experience 
 
Duties and Responsibilities
  • Assisting in managing stationery/ inventory on a monthly basis.
  • Assist in asset verification and stationery count.
  • Monthly reconciliation of GL account (Inventory, trade receivables, trade payables, Accrual account)
  • Assist with preparing requisition on Sage evolution.
  • Assist with daily payment and preparing payment register.
  • Assist with other administration work within finance.
 
 Key Performance Indicators (KPI's)
Administration work within finance
Monthly reconciliation of GL 
Preparing requisition on Sage evolution
.
 Skills
  • Analytical skills
  • Problem solving skills
  • Computer skills
  • Project Management skills
  • Coordination skills
 
Short Description
 Finance Graduate Placement / Internship
 Pretoria
 Diploma NQF6
 Internship
 Office
 Stipend
 Report to Financial Accounting Manager
 Closing January 24, 2025
 
For applying, please Register/Login.
 
 
 
 
 
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HR GRADUATE PLACEMENT / INTERNSHIP
 
Short Description
 HR Graduate Placement / Internship
 Pretoria
 Diploma NQF6
 Internship
 Office
 Stipend
 Report to Human Capital Administrator
 Closing January 24, 2025
For applying, please Register/Login.
 
HR Graduate Placement / Internship
Location: Pretoria
 
 Position Overview
To assist in providing valuable support in carrying out the day-to-day HR activities of an organization
 
 Purpose
To assist in maintaining the accuracy of employee files, organize, and screen CVs and assist in the implementation of company policies.
 
 Qualifications
  • 3 years National Diploma in Human Resources Management
 Knowledge
  • Relevant Legislation - Labour Relations Act, Basic Conditions of Employment Act and Employment Equity Act.
  • Computer literacy (MS Word, Excel, PowerPoint
 Experience
  • No Experience
 
 Duties and Responsibilities
  • Assist with drafting and compiling HR policies.
  • Assist to ensure that all employees’ and HR records are accurate and up to date.
  • Assist the HR division with the end-to-end recruitment process.
  • Filing HR documents. 
  • Email, scanning and copying all HR related documents as requested.
  • Assist with minute taking as and when required.
  • Assist in operating the switchboard.
  • Provide effective administrative support to the division.
  • Assist with updating the leave balances monthly and in a quarterly basis.
  • Schedule meetings in the Big Boardroom
  • Data capturing
 
 Key Performance Indicators (KPI's)
HR Administration
Human Resources Service Delivery
Operating the switchboard
 
Skills
  • Communication 
  • Writing skills.
  • Good conflict handling skills.
  • Attention to detail.
  • Administration skills.
  • Disciplined and tenacious.
  • Time Management
  • Teamwork.
  • Interpersonal
 
 
 
 
 
 
 
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IT GRADUATE PLACEMENT / INTERNSHIP
 
Short Description
 IT Graduate Placement / Internship
 Pretoria
 Diploma NQF6
 Internship
 Office
 Stipend
 Report to IT Technician
 Closing January 24, 2025
For applying, please Register/Login.
 
IT Graduate Placement / Internship
Location: Pretoria
 
 Position Overview
  • Coordinate users IT enquiries queries or IT problems experienced by the client
 Purpose
  • To assist IT Service provider with IT support
  • Check computer hardware (HDD, mouse, keyboards etc.) to ensure functionality
  • Set up workstations with computers and necessary peripheral devices (routers, printers etc.) and user accounts
  • Ensure security and privacy of networks and computer systems.
  • Identify computer or network equipment shortages and place orders.
 
Qualifications
  • National Diploma / Bachelor’s Degree in IT Qualification
 
Knowledge
  • Programming: Writing code to create software
  • Troubleshooting: Identifying and fixing technical issues
  • Networking: Connecting devices and systems
 
Experience
No Experience
 
 Duties and Responsibilities
Plan and Monitor IT Systems. 
  • Assist in ensuring that IT Systems are aligned to NAMC operational requirements and objectives.
  • Identify computer or network equipment shortages and place orders.
IT Support
  • Assist to ensure operational effectiveness & efficiency of IT Infrastructure.
  • Assist to setup equipment such as PC, laptops, data projectors, and other specialist equipment, ensuring that systems are ready for use and operating safely and correctly
  • Attend to all logged calls
  • Perform checks to ensure NAMC networks and Wi-Fi connectivity is maintained and support staff with the use of new and existing Technologies. 
 
 Key Performance Indicators (KPI's)
Plan and Monitor IT Systems
IT Support
 
 Skills
  • Operating systems: Understanding how to use operating systems
  • Databases: Understanding how to use databases
  • Cybersecurity: Understanding how to protect systems and data
  • Cloud computing: Understanding how to use cloud-based services
  • Problem-solving: Being able to identify and solve problems in a productive way 
  • Time management: Being able to organize yourself to meet deadlines 
  • Adaptability: Being able to adjust to new processes, environments, and technologies 
  • Creativity: Being able to come up with new ideas and solutions 
 
 
 
 
 
 
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RECORDS MANAGEMENT GRADUATE PLACEMENT / INTERNSHIP
 
Short Description
 Records Management Graduate Placement / Internship
 Pretoria
 Diploma NQF6
 Internship
 Office
 Stipend
 Report to Record Management Coordinator
 Closing January 24, 2025
For applying, please Register/Login.
 
Records Management Graduate Placement / Internship
Location: Pretoria
 Position Overview
To assist in providing valuable support in carrying out the day-to-day records management activities of an organization
 
 Purpose
To assist Records Management coordinator in effective planning, organization, coordinating, maintenance, and safeguarding of an organization’s records and information. This role ensures compliance with regulatory and organizational requirements while facilitating efficient access to records to support operational and strategic goals.
 
 Qualifications
National Diploma / Bachelor’s degree in Records Management, Information Science, Library Science, Business Administration, 
 
 Knowledge
  • Knowledge of records retention schedules, data privacy, and compliance regulations.
  • Knowledge of the relevant acts and legislation that govern the registry's operations.
  • Familiarity with applicant tracking database systems
 
Experience
No Experience
 
 Duties and Responsibilities
  • Classify, index, and archive records according to established policies and standards
  • Assist the Records management coordinator to maintain record-keeping systems for physical and electronic documents.
  • Assist the Records management coordinator in Archiving and Disposal:
  • Ensure adherence to legal, regulatory, and organizational policies related to records management.
  • Facilitate the timely and accurate retrieval of records System Management:
  • Continuous Improvement:
  • Coordinating all NAMC records management activities.
  • Maintaining the storage area and removing inactive and dead files in line with the approved policies
 
 Key Performance Indicators (KPI's)
Records management 
Archiving and Disposal
Record-keeping systems for physical and electronic documents.
 
 Skills
  • Organizational Skills
  • Ability to manage multiple tasks and priorities effectively.
  • Analytical Skills.
  • Communication Skills:
  • Problem-Solving Skills:
  • Ability to use documentation and record management systems
  • Reasoning Skills
  • Integrity: The ability to model good behaviour and inspire confidence.
  • Computer literacy 
  • Time management 
  • Interpersonal skills
  • Attention to detail
 
 
 
 
 
 
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RISK AND COMPLIANCE GRADUATE PLACEMENT / INTERNSHIP
 
Short Description
 Risk and Compliance Graduate Placement / Internship
 Pretoria
 Diploma NQF6
 Internship
 Office
 Stipend
 Report to Risk and Compliance Officer
 Closing January 24, 2025
 
For applying, please Register/Login.
 
Risk and Compliance Graduate Placement / Internship
Location: Pretoria
 
 Position Overview
To identify, assess and reduce risks that could affect an organisation
 
 Purpose
Helps organizations proactively manage uncertainties to minimize negative impacts and capitalize on opportunities
Set out a specific set of strategic processes which start with the overall aspirations and objectives of an organisation and intend to help to identify risks and promote the mitigation of risks through best practice.
 
 Qualifications
  • National Diploma / Bachelor’s Degree in Risk and Compliance/ Governance law
 
 Knowledge
  • Risk Assessment
  • Auditing
 
Experience
No Experience
 
Duties and Responsibilities
  • Identify risks: Identify potential risks that could impact an organization's assets, reputation, or finances 
  • Assess risks: Evaluate the likelihood and potential impact of identified risks
  • Prioritize risks: Use a risk matrix or similar tool to prioritize risks based on their severity.
  • Develop risk management plans: Create plans that outline how risks will be identified, assessed, and mitigated 
  • Implement risk mitigation strategies: Develop strategies to reduce or eliminate risks, such as changing plans or allocating more resources.
  • Monitor and review: Continuously monitor risks and review mitigation effectiveness 
  • Communicate and report: Keep stakeholders informed about risks and management
 
Key Performance Indicators (KPI's)
Identify risks
Implement risk mitigation strategies
Develop risk management plans
 
 Skills
  • Analytical skills
  • Problem solving skills
  • Computer skills
  • Project Management skills
  • Coordination skills
  • Attention to detail
  • Interpersonal and communication skills
 
 
 
 
 
 
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SCM GRADUATE PLACEMENT / INTERNSHIP
 
Short Description
 SCM Graduate Placement / Internship
 Pretoria
 Diploma NQF6
 Internship
 Office
 Stipend
 Report to Supply Chain Coordinator
 Closing January 24, 2025
For applying, please Register/Login.
 
SCM Graduate Placement / Internship
Location: Pretoria
 
 Position Overview
To undertake procurement needs for NAMC
 
 Purpose
To provide bid or tender secretariat support during tender processes for NAMC.
To ensure compliance with all SCM rules and regulations.
To ensure that procurement and tender process are undertaken timeously
 
Qualifications
  • ND / Degree in Supply Chain Management / Logistics
 
 Knowledge
Knowledge of procurement
Tender process
 
Experience
No Experience
 
Duties and Responsibilities
  • Request and evaluate quotations from suppliers on the central supplier database (CSD).
  • Prepare and issue Purchase Orders
  • Prepare checklist for procurement made
  • Provide secretariat duties during the bid/RFQ consideration
  • Prepare submission and report to reviewed by the SCM coordinator
  • Ensure compliance with all statutory requirements relating to Supply Chain Management and Treasury Regulations.
  • Filling manually and electronically 
 
Key Performance Indicators (KPI's)
Evaluate quotations from suppliers 
Procurement
Evaluate quotations from suppliers 
.
 Skills
  • Analytical skills
  • Problem solving skills
  • Computer skills
  • Project Management skills
  • Coordination skills
  • Interpersonal and communication skills
 
 
 
 
 




​RECORDS MANAGEMENT COORDINATOR
 
Short Description
 Records Management Coordinator
 Pretoria
 Bachelor's Degree NQF7
 Permanent
 Office
 C1
 Report to Human Capital Practitioner
 Closing January 26, 2025
For applying, please Register/Login.
 
Records Management Coordinator
Location: Pretoria
 
 Position Overview
The Records Management Coordinator is responsible for the effective planning, organization, coordinating, maintenance, and safeguarding of an organization’s records and information. This role ensures compliance with regulatory and organizational requirements while facilitating efficient access to records to support operational and strategic goals.
 
Purpose
This role ensures compliance with regulatory and organizational requirements while facilitating efficient access to records to support operational and strategic goals.
 
Qualifications
  • Bachelor’s degree in Records Management, Information Science, Library Science, Business Administration, 
 
Knowledge
  • Knowledge of records retention schedules, data privacy, and compliance regulations.
  • Knowledge of the relevant acts and legislation that govern the registry's operations.
 
Experience
  • Minimum of (4-5) years of experience in records or information management.
  • Experience with electronic records management systems and archival processes is preferred.
 
Duties and Responsibilities
  1. Records Organization and Maintenance:
    • Develop, implement, and maintain record-keeping systems for physical and electronic documents.
    • Classify, index, and archive records according to established policies and standards.
2. Compliance and Security:
  • Ensure adherence to legal, regulatory, and organizational policies related to records management.
  • Implement data security measures to protect sensitive and confidential information.
3. Archiving and Disposal:
  • Monitor and enforce records retention schedules.
  • Oversee the secure and authorized disposal of records in accordance with guidelines.
  • Processing documents for archiving and disposal, including electronic scanning of files.
  • Identifying and retrieving documents and information for users.
  • Working with all divisions to transfer and dispose of records.
  • Sort and organize agricultural magazines and agricultural pamphlets that need to be disposed.
4. Access and Retrieval:
  • Facilitate the timely and accurate retrieval of records for internal and external stakeholders.
  • Manage permissions and access levels to ensure appropriate access to records.
5. System Management:
  • Maintain and optimize electronic records management systems (ERMS) and databases.
  • Collaborate with IT to resolve technical issues and ensure system functionality.
6. Training and Support:
  • Provide training and support to staff on records management policies, procedures, and systems.
  • Act as a point of contact for records-related inquiries and audits.
7. Continuous Improvement:
  • Identify opportunities for process improvements in records management practices.
  • Stay updated on industry best practices, emerging technologies, and changes in legislation.
8. Coordinating all NAMC records management activities.
  • Liaising on regular basis with the Company Secretary, Legal Services, the Office Of the CEO, CFO, All Senior Managers and MANCOM.
  • Updating the Records Management Policy and the file plan as and when required. 
  • Ensure that internal record management procedures are followed for all NAMC incoming and outgoing correspondence.
  • Recording of every document to and from the NAMC and update the filing system.
  • Keep originals in the registry and make copies of documents to respective recipients.
  • Opening and closing files, and file them accordingly.
  • Tracing, and retrieving documents and files. 
  • Ensuring that documents are filed regularly and removing inactive files.
Keep all the contact lists up to date. Including distribution list to various NAMC Council committees, internal committees and NAMC Staff.
 
 Key Performance Indicators (KPI's)
  1. Records Organization and Maintenance:
  2. Compliance and Security:
  3. Archiving and Disposal:
  4. Access and Retrieval:
  5. System Management:
  6. Training and Support:
  7. Continuous Improvement:
  8. Coordinating all NAMC records management activities.
.
 Skills
  • Technical Skills:
    • Proficiency in electronic records management systems (ERMS) and database management.
    • Knowledge of records retention schedules, data privacy, and compliance regulations.
    • Knowledge of the relevant acts and legislation that govern the registry's operations.
  • Organizational Skills:
    • Strong attention to detail and ability to manage multiple tasks and priorities effectively.
  • Analytical Skills:
    • Ability to analyze, classify, and organize records systematically.
  • Communication Skills:
    • Excellent written and verbal communication skills for training, reporting, and collaboration.
    • The ability to interact with customers and share values 
  • Problem-Solving Skills:
    • Ability to identify challenges in records management processes and recommend effective solutions.
    • Be a self-starter and can work independently.
    • Sound judgement and decision-making skills.
  • Record management 
    • The ability to use documentation and record management systems
  • Reasoning 
    • The ability to make quick assessments of situations
  • Integrity 
The ability to model good behaviour and inspire confidence.
  • Computer literacy 
    • The ability to use available office technology related machines and electronic scanning 
  • Time management 
    • The ability to plan and organize
    • Interpersonal skills
    • Thorough attention to detail
    • Familiarity with applicant tracking database systems









​HUMAN CAPITAL ADMINISTRATOR
 
Short Description
 Human Capital Administrator
 Pretoria
 Diploma NQF6
 Permanent
 Office
 BU
 Report to Human Capital Practitioner
 Closing January 26, 2025
For applying, please Register/Login.
 
Human Capital Administrator
Location: Pretoria
 
 Position Overview
The Human Capital Administrator is responsible for providing and facilitating administrative support to the Human Resources function within the organization. This includes assisting with recruitment, employee records management, benefits administration, performance tracking, and compliance with HR policies and procedures. The role plays a key part in ensuring smooth HR operations and fostering a positive organizational culture.
 
 Purpose
The role plays a key part in ensuring smooth HR operations and fostering a positive organizational culture.
 
Qualifications
A Degree or National Diploma in Human Resources Management/ Industrial and Organisational Psychology. Post Graduate Qualification in HR will serve as an added advantage.
HR-related certifications (e.g., HR Management Certification, CIPD) will be an advantage
 
Knowledge
  • Knowledge and understanding of HR Prescripts.
  • Relevant Legislation - Labour Relations Act, Basic Conditions of Employment Act and Employment Equity Act.
  • Individual must be able to work with and communicate with all levels of employees up to senior and executive level.
  • Be a self-starter and can work independently.
 Experience
  • Minimum of (2-3) years of experience in an administrative or HR support role.
  • Experience with HRIS (Human Resource Information Systems) or payroll systems is preferred.
 
Duties and Responsibilities
Human Capital (HC) Administration
  • Employee Records Management: 
    • Administering  HC documentation, including contracts, performance reviews, and disciplinary records.
    • Maintain and update employee records, ensuring accuracy and confidentiality.
    • Ensuring the relevant HC database is up to date, accurate and complies with legislation. 
    • Organising meetings and taking minutes.
    • Assist and Coordinating logistics with employee documentation for onboarding, induction, orientation and training documentations. 
    • Ensure that all recruitment and selection matters are handled and filed accordingly. 
    • Setting up documents for recruitment and training events.
    • Maintain employee records, including performance, career development, and advancement. 
    • Updating employees leave records and associated documentation e.g. (Sick notes etc.)
  • Recruitment and Onboarding Support 
    • Assist in the recruitment process, including job postings, candidate screening, and interview scheduling.
    • Prepare offer letters, contracts, and onboarding documents for new employees.
    • Coordinate and assist with new hire orientation and induction programs.
  • Payroll and Benefits Administration:
    • Assist with payroll preparation by collecting and verifying employee data.
    • Administer employee benefits programs, such as health insurance, retirement plans, and leave entitlements.
    • Process employee reimbursements, allowances, and other benefit-related documentation.
  • Employee Relations and Support:
    • Act as a point of contact for employee queries regarding HR policies, benefits, and procedures.
    • Assist in managing employee performance evaluations and documentation of outcomes.
    • Support in organizing employee engagement activities and events.
    • Taking minutes and scheduling meetings.
  • Compliance and Reporting:
    • Ensure compliance with labour laws, employment regulations, and organizational policies.
    • Assist in preparing HR-related reports for management and regulatory bodies.
    • Maintain records related to health and safety, training, and any other regulatory requirements.
  • Training and Development Support:
    • Coordinate training programs and workshops, including scheduling, logistics, and tracking attendance.
    • Assist in maintaining employee development records and certifications.
  • HR Systems and Data Management:
    • Update and maintain HC databases and employee management systems (e.g., ESS, attendance tracking, leave management).
    • Assist with data entry, document filing, and other administrative tasks related to HC operations.
Human Capital Service Delivery 
  • Ensure that Human Capital information is administered accordingly as per HC Policies and prescripts. 
  • Coordinate workflows from organisational development.
  • Preparation of employees leave report.
  • Assist in consolidating Human Capital information for HC metrics and reporting. 
  • Function independently without direct supervision.
  • Deal with staff representatives raised matters. 
  • Coordinate Employee Assistance Programme events.
 
General Management Support
  • Receive incoming calls and route the calls accordingly.
  • Answering or escalating any HC related employee inquiries.
  • Keep record of documents to be couriered.
  • Provide general administrative support.
  • Prepare requisitions as per RFQ’s.
Ensure proper dairy/ calendar management for all HC activities.
 
Key Performance Indicators (KPI's)
Human Capital (HC) Administration
Human Capital Service Delivery 
General Management Support
 
 Skills
  • Sound judgement and decision-making skills.
  • Excellent administration skills.
  • Disciplined and tenacious.
  • A clear sense of urgency.
  • Must be Proactive
  • HR Technology
  • Active listening skills
  • Organisational skills and detail-oriented mentality
  • Strong communication and customers service skills
  • Interpersonal skills
  • Thorough attention to detail