NATIONAL AGRICULTURAL MARKETING COUNCIL (NAMC) VACANCIES

​

​RECORDS MANAGEMENT COORDINATOR
Location: Pretoria
 
Position Overview
The Records Management Coordinator is responsible for the effective planning, organization, coordinating, maintenance, and safeguarding of an organization’s records and information. This role ensures compliance with regulatory and organizational requirements while facilitating efficient access to records to support operational and strategic goals.
 
Purpose
This role ensures compliance with regulatory and organizational requirements while facilitating efficient access to records to support operational and strategic goals.
 
Qualifications

• Bachelor’s degree in Records Management, Information Science, Library Science, Business Administration, 

 
Knowledge

• Knowledge of records retention schedules, data privacy, and compliance regulations.
• Knowledge of the relevant acts and legislation that govern the registry's operations.

 
Experience

• Minimum of (4-5) years of experience in records or information management.
• Experience with electronic records management systems and archival processes is preferred.

 
Duties and Responsibilities

1. Records Organization and Maintenance:
   • Develop, implement, and maintain record-keeping systems for physical and electronic documents.
   • Classify, index, and archive records according to established policies and standards.

2. Compliance and Security:

• Ensure adherence to legal, regulatory, and organizational policies related to records management.
• Implement data security measures to protect sensitive and confidential information.

3. Archiving and Disposal:

• Monitor and enforce records retention schedules.
• Oversee the secure and authorized disposal of records in accordance with guidelines.
• Processing documents for archiving and disposal, including electronic scanning of files.
• Identifying and retrieving documents and information for users.
• Working with all divisions to transfer and dispose of records.
• Sort and organize agricultural magazines and agricultural pamphlets that need to be disposed.

4. Access and Retrieval:

• Facilitate the timely and accurate retrieval of records for internal and external stakeholders.
• Manage permissions and access levels to ensure appropriate access to records.

5. System Management:

• Maintain and optimize electronic records management systems (ERMS) and databases.
• Collaborate with IT to resolve technical issues and ensure system functionality.

6. Training and Support:

• Provide training and support to staff on records management policies, procedures, and systems.
• Act as a point of contact for records-related inquiries and audits.

7. Continuous Improvement:

• Identify opportunities for process improvements in records management practices.
• Stay updated on industry best practices, emerging technologies, and changes in legislation.

8. Coordinating all NAMC records management activities.

• Liaising on regular basis with the Company Secretary, Legal Services, the Office Of the CEO, CFO, All Senior Managers and MANCOM.
• Updating the Records Management Policy and the file plan as and when required. 
• Ensure that internal record management procedures are followed for all NAMC incoming and outgoing correspondence.
• Recording of every document to and from the NAMC and update the filing system.
• Keep originals in the registry and make copies of documents to respective recipients.
• Opening and closing files, and file them accordingly.
• Tracing, and retrieving documents and files. 
• Ensuring that documents are filed regularly and removing inactive files.

Keep all the contact lists up to date. Including distribution list to various NAMC Council committees, internal committees and NAMC Staff.
.
Key Performance Indicators (KPI's)

1. Records Organization and Maintenance:
2. Compliance and Security:
3. Archiving and Disposal:
4. Access and Retrieval:
5. System Management:
6. Training and Support:
7. Continuous Improvement:
8. Coordinating all NAMC records management activities.

.
 Skills

• Technical Skills:
  • Proficiency in electronic records management systems (ERMS) and database management.
  • Knowledge of records retention schedules, data privacy, and compliance regulations.
  • Knowledge of the relevant acts and legislation that govern the registry's operations.
• Organizational Skills:
  • Strong attention to detail and ability to manage multiple tasks and priorities effectively.
• Analytical Skills:
  • Ability to analyze, classify, and organize records systematically.
• Communication Skills:
  • Excellent written and verbal communication skills for training, reporting, and collaboration.
  • The ability to interact with customers and share values 
• Problem-Solving Skills:
  • Ability to identify challenges in records management processes and recommend effective solutions.
  • Be a self-starter and can work independently.
  • Sound judgement and decision-making skills.
• Record management 
  • The ability to use documentation and record management systems
• Reasoning 
  • The ability to make quick assessments of situations
• Integrity 

The ability to model good behaviour and inspire confidence.

• Computer literacy 
  • The ability to use available office technology related machines and electronic scanning 
• Time management 
  • The ability to plan and organize
  • Interpersonal skills
  • Thorough attention to detail
  • Familiarity with applicant tracking database systems

 
PLEASE APPLY HERE




​

​HUMAN CAPITAL ADMINISTRATOR
Location: Pretoria
 
Position Overview
The Human Capital Administrator is responsible for providing and facilitating administrative support to the Human Resources function within the organization. This includes assisting with recruitment, employee records management, benefits administration, performance tracking, and compliance with HR policies and procedures. The role plays a key part in ensuring smooth HR operations and fostering a positive organizational culture.
 
Purpose
The role plays a key part in ensuring smooth HR operations and fostering a positive organizational culture.
 
Qualifications
A Degree or National Diploma in Human Resources Management/ Industrial and Organisational Psychology. Post Graduate Qualification in HR will serve as an added advantage.
HR-related certifications (e.g., HR Management Certification, CIPD) will be an advantage
 
Knowledge

• Knowledge and understanding of HR Prescripts.
• Relevant Legislation - Labour Relations Act, Basic Conditions of Employment Act and Employment Equity Act.
• Individual must be able to work with and communicate with all levels of employees up to senior and executive level.
• Be a self-starter and can work independently.

 
Experience

• Minimum of (2-3) years of experience in an administrative or HR support role.
• Experience with HRIS (Human Resource Information Systems) or payroll systems is preferred.

 
Duties and Responsibilities
Human Capital (HC) Administration

• Employee Records Management: 
  • Administering  HC documentation, including contracts, performance reviews, and disciplinary records.
  • Maintain and update employee records, ensuring accuracy and confidentiality.
  • Ensuring the relevant HC database is up to date, accurate and complies with legislation. 
  • Organising meetings and taking minutes.
  • Assist and Coordinating logistics with employee documentation for onboarding, induction, orientation and training documentations. 
  • Ensure that all recruitment and selection matters are handled and filed accordingly. 
  • Setting up documents for recruitment and training events.
  • Maintain employee records, including performance, career development, and advancement. 
  • Updating employees leave records and associated documentation e.g. (Sick notes etc.)
• Recruitment and Onboarding Support 
  • Assist in the recruitment process, including job postings, candidate screening, and interview scheduling.
  • Prepare offer letters, contracts, and onboarding documents for new employees.
  • Coordinate and assist with new hire orientation and induction programs.
• Payroll and Benefits Administration:
  • Assist with payroll preparation by collecting and verifying employee data.
  • Administer employee benefits programs, such as health insurance, retirement plans, and leave entitlements.
  • Process employee reimbursements, allowances, and other benefit-related documentation.
• Employee Relations and Support:
  • Act as a point of contact for employee queries regarding HR policies, benefits, and procedures.
  • Assist in managing employee performance evaluations and documentation of outcomes.
  • Support in organizing employee engagement activities and events.
  • Taking minutes and scheduling meetings.
• Compliance and Reporting:
  • Ensure compliance with labour laws, employment regulations, and organizational policies.
  • Assist in preparing HR-related reports for management and regulatory bodies.
  • Maintain records related to health and safety, training, and any other regulatory requirements.
• Training and Development Support:
  • Coordinate training programs and workshops, including scheduling, logistics, and tracking attendance.
  • Assist in maintaining employee development records and certifications. 
• HR Systems and Data Management:
  • Update and maintain HC databases and employee management systems (e.g., ESS, attendance tracking, leave management).
  • Assist with data entry, document filing, and other administrative tasks related to HC operations.

 
Human Capital Service Delivery 

• Ensure that Human Capital information is administered accordingly as per HC Policies and prescripts. 
• Coordinate workflows from organisational development.
• Preparation of employees leave report.
• Assist in consolidating Human Capital information for HC metrics and reporting. 
• Function independently without direct supervision.
• Deal with staff representatives raised matters. 
• Coordinate Employee Assistance Programme events.

 
General Management Support

• Receive incoming calls and route the calls accordingly.
• Answering or escalating any HC related employee inquiries.
• Keep record of documents to be couriered.
• Provide general administrative support.
• Prepare requisitions as per RFQ’s.
  
• Ensure proper dairy/ calendar management for all HC activities.

 
Key Performance Indicators (KPI's)
Human Capital (HC) Administration
Human Capital Service Delivery 
General Management Support

 Skills

• Sound judgement and decision-making skills.
• Excellent administration skills.
• Disciplined and tenacious.
• A clear sense of urgency.
• Must be Proactive
• HR Technology
• Active listening skills
• Organisational skills and detail-oriented mentality
• Strong communication and customers service skills
• Interpersonal skills
• Thorough attention to detail

 
PLEASE APPLY HERE