MINING QUALIFICATIONS AUTHORITY (MQA)


 

 

ADMINISTRATOR: HUMAN RESOURCES

Paterson Grade:  B5

Remuneration: R308, 284.13 CTC (plus a possible 20% performance bonus)

The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA) operating under the Department of Higher Education and Training (DHET). It is mandated by the Skills Development Act (SDA) 97 of 1998 to drive skills development within the mining and minerals sector (MMS). Its scope covers a diverse range of sub-sectors, including Coal Mining, Gold Mining, Platinum Group Metals (PGM) Mining, Diamond Mining, Other Mining, Cement, Lime, Aggregates, and Sand (CLAS), as well as Services Incidental Mining (SITM), Diamond Processing, and Jewellery Manufacturing.

Role Purpose: MQA seeks to employ a suitably qualified and competent Administrator: Human Resources, to provide human resource administrative support to the business unit within MQA.

The role will be based at MQA (Parktown) Head office and will report to the Manager: Human Resources.

 

Key Performance Areas:

Recruitment and Selection Administration: • Assist with updating Job Advertisements based on Job Profiles • Place advertisements on the approved MQA Job Portals • Shortlisting, document preparation, arranging and attending interviews • Assist with the preparation of recommendation reports when interviews have concluded • Conduct reference and other background checks for successful candidates • Prepare new employee forms • Assist in arranging induction for new recruits • Assist with drafting and issuing offer letters to selected candidates • Send out rejection letters based on interview panel findings • Assist in the capturing of relevant information and maintaining the database • Assist to prepare interview packs for the relevant position and distribute as required • Any other task delegated in line with the scope of work.

Payroll: • Assist with the processing of new and temporary employees, transfers, promotions, terminations, garnishees, overtime, bonuses payable and other payroll related services • Accurate capturing and processing of employee information • Assist employees with payroll related queries • Assist with Statutory submissions (EMP201, EMP501, IRP5, UIF) • Assist staff with information relating to company policies and procedures where applicable • Assist with month-end payroll reconciliation processes • Accurately capture and validate travel expense claims.

Performance Management: • Assist with the coordination of Individual Performance Contract (IPC) submissions • Assist in providing administrative support to business units with Individual Performance Contract (IPC) queries • Maintain accurate and up-to-date records of all submitted performance contracts.

Labour Relations: • Assist HR Managers with administrative support in preparing for disciplinary procedures • Assist in preparing documentation required for grievance hearings.

General Administration: • Assist with the preparation of memos and motivations for approval • Support the rollout and communication of newly approved HR policies and procedures • Assist in planning and coordinating Employee Wellness initiatives and events • Accurate filing and document management • Updating employee information on relevant HR systems • Assist with co-ordinating and scheduling of various HR related meetings • Support audits and internal controls through accurate record-keeping.

Client and Stakeholder Services: • Assist with responding to customer requests within established parameters and time frames • Assess or check with stakeholders to ensure solution meets request • Receive clients, stakeholders, and guests on behalf of the Unit • Proactively identify customer needs and opportunities • Assist in arranging events on behalf of the unit • Ensure sound communication with, and participation by, customers and stakeholders through regular contact in appropriate service delivery processes.

Produce quality outputs: • Ensure alignment of all work process to the required quality standards

  • Proactively identify opportunities for continuous improvement within HR processes and systems
  • Action agreed quality initiatives in line with business unit tasks and systems • Execute corrective actions within agreed timeframes to address identified gaps or risks.

 

Key requirements: qualifications, experience, and competencies

Qualifications:

  • A National Senior Certificate (NSC) or National Certificate: Vocational (NCV) (NQF 4).
  • National Diploma (NQF 6) in Human Resources Management, Labour Relations, or a related field.
  • A Bachelor’s Degree (NQF Level 7) in the abovementioned fields or an equivalent qualification will be an added advantage.

Experience:

  • A minimum of two (2) years’ administrative experience, preferably within a Human Resources environment.
  • Experience within the SETA environment will be considered an added advantage.
  • Knowledge of Payroll processes and systems would be advantageous.

Competencies: Knowledge

  • Sound knowledge of South African labour legislation and HR best practices • Knowledge of recruitment and selection methodologies • Knowledge of training and development methodologies

 

Competencies: Skills

Strong interpersonal skills • Effective verbal and written communication Skills • Sound organisational and administrative skills • Active listening skills.

 

Competencies: Attributes

High level of confidentiality and integrity • Self-motivated, energetic, and resilient • People‑oriented with strong stakeholder focus • High attention to detail • Effective time management skills with the ability to work under strict deadlines.

 

The candidate should also be willing to:

Work under pressure, including working longer than normal office hours when required • Work with a variety of internal and external stakeholders. • Travel away from home when required. • Commit to continuous learning and professional development aligned to the workplace context.

 

 


 

Closing Date: 08 May 2026. Late applications will not be considered.

 

Interested candidates should submit their applications which shall consist of a comprehensive curriculum vitae, certified copies of their qualifications, and valid proof of identification (all supporting documents must be certified within six (6) months). Applications must be submitted via: www.cvspaces.co.za

The MQA is an Equal Opportunity Employer, and appointments will be made in line with its Employment Equity Plan.

Recommended candidates will be expected to undergo a professional competency assessment and vetting processes.

The successful applicant will also be required to declare their financial interests.

If you do not hear from the MQA within four (4) weeks of the closing date, please consider your application unsuccessful.

The MQA reserves the right not to appoint any person for this position.