MEDIA DEVELOPMENT AND DIVERSITY AGENCY (MDDA) VACANCIES

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FINANCE OFFICER
Department: Finance
Normal Hours of work: Normal hours of work unless there are urgent matters to be attended to
Normal place of work: Auckland Park, Johannesburg
Job Classification: Administrative
Reporting to: Finance Manager
Job Grade: B4
Last Review: August 2023
 
PRIMARY OBJECTIVE(S) OF THE JOB
Responsible for the provision of financial control support to the Financial Manager, including the monthly corporate liquidity, monthly financial performance, monthly financial position and monthly risk management activites related to the company's financial activities in order to assist the Financial Manager in ensuring the solvency and liquidity of the organisation. Payment of invoices and reconciliations of creditors and preparation of age analysis. Assist the Accountant and Project Accountant with recording of transactions in the financial system.
 
MDDA VALUES
Integrity: We are honest, transparent, reliable, fair, accountable and responsible for our actions
Ubuntu: We are empathetic, courteous and respectful to our staff and clients alike
Professionalism: We are efficient, effective, service delivery orientated, punctual, performance driven and work collectively
Commitment: We are passionate, go the extra mile, responsive, have a strong work ethic, are consistent and accessible
Developmental: We are inclusive, open and participatory
 
KEY DUTIES AND RESPONSIBILITIES.
Financial Control
- Revenue Management

• Assisting the Finance Manager in the sourcing of Funds to ensure the financial viability of the organisation.
• Assisting the Finance Manager in the investigation of new revenue streams for the organisation.
• Compiling of legislative documents for the Grant Funds approval process, to assist the Finance Manager in the accurate and timely submission of required documents.

- Expenditure Review

• Verification of expenditure documents to ensure required documents and signatures are in place before payments are made.
• Loading of payments, as processed by the Disbursement Officer, to the Banking Platform
• Compilation of expenditure and other account reconciliations.
• Assist the HRM and Finance Manager in the processing of payroll.

- Budget Control 

• Assist the Finance Manager in budgeting control, ensuring that expenditure is in line with the approved budget.
• Monitoring of internal budget controls.

- .Investment Control

• Assist the Finance Manager in the investment of surplus funds to ensure the maximum return on investments.
• Compilation of investment reconciliations.

- Petty Cash Control

• Replenishment of Petty Cash
• Issuing of Petty Cash Disbursements
• Recoding of Petty Cash transactions
• Monthly reconciliation of Petty Cash

Reporting

• Compile and ensure that all reports and documentation are generated and submitted according to specified standards and requirements
• Assits the Finance Manager in the development of their departmental financial reports.
• Assits the Finance Manager in the development of Annual Performance Report.
• Assits the Finance Manager in the development of the Organisational Annual Report.
• Assits the Finance Manager in the development of Monthly and Quarterly organizational Financial Reports.
• Assist the Finance Manager in compilation of Quarterly and Annual Financial Statements.

Internal and External Audit Management

• Assisting the Finance Manager in co-ordination of the Audit preparation plan
• Co-ordination of the Audit Process for finance
• Provision of information to the Auditors
• Assist the Finance Manager in responding to the Audit Quires
• Assist the Finance Manager in attaining a positive audit outcome

Record Keeping

• Maintain department records and files to ensure information is kept up to date and filed accurately

 
PLANNING AND DEVELOPMENT
Keep up to date with latest financial management trends
 
HUMAN RELATIONS

• Team-player – colleague interrelations
• Good interpersonal skills
• Motivator- maintain good relationship with colleagues so that they achieve results

 
CUSTOMER RELATIONS

• Internal – All staff
• External –All visitors, Service providers/vendors, small media service providers

 
CONTINUOUS PROFESSIONAL DEVELOPMENT AND UPGRADE
Maintain professional and technical knowledge by attending educational workshops; benchmarking with latest financial practices and keep abreast with new financial trends by participating in professional bodies
 
QUALIFICATIONS AND EXPERIENCE

• A relevant tertiary qualification at NQF level 6 in Finance
• Minimum of (2) relevant Accounting experience
• Knowledge and understanding of the Public Finance Management Act (PFMA); Preferential Procurement Policy Framework Act and Supply Chain Management in the public sector; Public Audit Act; Treasury Regulations; and Public Administration would be an advantage.

 
Behavioral Competencies
Problem Solving; Achievement Orientation; Decision Making; Analytical Thinking; Attention to Detail; Teamwork
Technical Competencies
Legislation, Practices and Standards; Accounting and Reporting; Information Management; Information Gathering and Processing; Records and Information Management; Auditing
 
SPECIAL REQUIREMENTS

• Pastel payroll processing and administration
• Ability to coordinate and organize financial records
• Abreast with financial management trends
• Business acumen

 
 
HOW TO APPLY: Full job specifications for these positions are available on the MDDA website: www.mdda.org.za.
Suitably qualified and experienced candidates are invited to submit a comprehensive CV with at least three contactable references and a fully completed employment application form obtainable at www.mdda.org.za must be emailed to recruitment@mdda.org.za quoting relevant reference no.
 
NB: Use the relevant reference no. as a subject line. An email without the reference number as a subject/heading, CV, and fully completed employment application form will be disqualified.
 
For further enquiries please contact Mr Sisanda Nompumza at (011) 643 1100.
 
PLEASE NOTE: Communication will be limited to shortlisted candidates only. If you have not heard from us within 30 days of the closing date, please assume that your application has not been successful. Only applicants who are interviewed will be advised on the outcome of their applications. Successful candidates will be expected to sign performance contracts. It is the responsibility of candidates with foreign qualifications to have their qualifications verified by the South African Qualification Authority (SAQA).
 
The MDDA is committed to Employment Equity policies, promoting equity, and equal opportunity employment. People with disabilities are encouraged to apply. Appointment is subject to appropriate reference checks, competency assessment, and verification of all credentials. The MDDA reserves the right not to make an appointment and is under no obligation to fill the position after advertising and interviewing. Although advertised, it may either be withdrawn or re-advertised.
 
CLOSING DATE: 11 SEPTEMBER 2023.



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SUPPLY CHAIN OFFICER
Department: Finance
Normal Hours of work: Normal hours of work unless there are urgent matters to be attended to
Normal place of work: Auckland Park, Johannesburg
Job Classification: Administration
Reporting to: SCM Manager
Job Grade: C3
Last Review: New
 
PRIMARY OBJECTIVE(S) OF THE JOB
Assist the SCM Manager with the provision of Supply Chain Management support, including the Tender and Acquisition Processes for MDDA, in order to ensure both the compliance and efficiency of the Procurement Process.
 
MDDA VALUES
 
KEY DUTIES AND RESPONSIBILITIES
SCM management

• Assist the SCM Manager with the compliance to supply chain policies and treasury regulations
• Assist in providing information for audit requirements
• Prepare daily procurement statistics
• Handle contract and SCM registers

Acquisition management

• Receiving requisition from user departments
• Ensure procurement requisition is signed by relevant authorisation
• Compile RFQ documentation
• Identify suitable suppliers from the market to best provide goods and services as per requisitions
• Source quotations based on threshold requirements, in line with SCM delegation of authority
• Request all required SBD documents, CSD and BBBEE certificate are submitted
• Ensure that MDDA procures goods and services from suppliers who are registered on the Central Supplier Database (CSD)
• Perform preferential points calculations for acquisitions above R30 000
• Prepare Quote award and Purchase order
• Send purchase order to suppliers for purposes of placing an order for goods and services.
• Maintaining a register of request for quotation

Competitive bid management

• Assist and facilitate tender process
• Request for proposals to advertise for submission of proposals in respect of bids
• Arrange briefing sessions and clarifications sessions to inform prospective bidders of requirements
• Arrange official opening of bids
• Act as secretariat for bid specification, bid evaluation and bid adjudication committee documents are filed together
• Ensure that submissions and letter of appointments are signed by relevant officials
• Sending appointment letters to suppliers and Legal Unit to prepare an SLA where necessary

Service provider performance management

• Ensure that service providers perform as per SLA/ purchase order
• Follow up to ensure user department is satisfied with the service provider performance
• Blacklisting of service providers on the National Treasury database as and when instructed
• Perform reference checking
• Perform due diligence before enlisting a service provider to ensure that they are not blacklisted
• Assist in addressing any issues with service provider to ensure smooth service delivery
• Respond to complaints from service providers

Adhoc Duties

• Attending to request by internal and external auditors
• Assisting Finance and other Units

 
PLANNING AND DEVELOPMENT

• Assist in the preparation of the MDDA's overall budget.

 
HUMAN RELATIONS

• Team-player
• Motivator - relationship with colleagues, works well with other employers and can achieve results.

 
CUSTOMER RELATIONS
Internal – All staff
External – Government officials, Funders, Insurers, Customers, All visitors, Service providers/vendors, Banks, Grant Receivers
 
CONTINUOUS PROFESSIONAL DEVELOPMENT AND UPGRADE

• Knowledge and understanding of the Public Finance Management Act (PFMA); Preferential Procurement Policy
• Framework Act and Supply Chain Management in the public sector; Public Audit Act; Treasury Regulations; and
• Public Administration would be an advantage.

 
QUALIFICATIONS AND EXPERIENCE

• A relevant tertiary qualification at NQF level 6 in supply chain management qualification
• 5 years’ experience supply chain management in the public sector
• Experience in the development and/or grant making sector, will be an added advantage.
• Knowledge and understanding of the Public Finance Management Act (PFMA); Preferential Procurement Policy Framework Act and Supply Chain Management in the public sector; Public Audit Act; Treasury Regulations; and Public Administration would be an advantage.

 
Leadership Competencies
Team Leadership; Results Management; Planning and Organising
Behavioral Competencies
Client Focus; Problem Solving; Decision Making; Analytical Thinking; Attention to Detail
Technical Competencies
Legislation, Policies, Procedures and Standards; Information Gathering and Processing; Enforcement; Project Management
 
 
HOW TO APPLY: Full job specifications for these positions are available on the MDDA website: www.mdda.org.za.
Suitably qualified and experienced candidates are invited to submit a comprehensive CV with at least three contactable references and a fully completed employment application form obtainable at www.mdda.org.za must be emailed to recruitment@mdda.org.za quoting relevant reference no.
 
NB: Use the relevant reference no. as a subject line. An email without the reference number as a subject/heading, CV, and fully completed employment application form will be disqualified.
 
For further enquiries please contact Mr Sisanda Nompumza at (011) 643 1100.
 
PLEASE NOTE: Communication will be limited to shortlisted candidates only. If you have not heard from us within 30 days of the closing date, please assume that your application has not been successful. Only applicants who are interviewed will be advised on the outcome of their applications. Successful candidates will be expected to sign performance contracts. It is the responsibility of candidates with foreign qualifications to have their qualifications verified by the South African Qualification Authority (SAQA).
 
The MDDA is committed to Employment Equity policies, promoting equity, and equal opportunity employment. People with disabilities are encouraged to apply. Appointment is subject to appropriate reference checks, competency assessment, and verification of all credentials. The MDDA reserves the right not to make an appointment and is under no obligation to fill the position after advertising and interviewing. Although advertised, it may either be withdrawn or re-advertised.
 
CLOSING DATE: 11 SEPTEMBER 2023.

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PROJECT COORDINATOR: PRINT & DIGITAL
Department: Projects
Normal Hours of work: Normal hours of work unless there are urgent matters to be attended to
Normal place of work: Auckland Park, Johannesburg
Job Classification: Technical
Reporting to: Project Manager: Print and Digital
Job Grade: C1
Last Review: August 2023
 
PRIMARY OBJECTIVE(S) OF THE JOB

• Responsible for evaluating grant funding proposals in line with MDDA Act in achieving its vision and mission.
• Responsible for managing and overseeing funded projects in line with MDDA funding cycle

 
MMDA VALUES
Integrity: We are honest, transparent, reliable, fair, accountable and responsible for our actions
Ubuntu: We are empathetic, courteous and respectful to our staff and clients alike
Professionalism: We are efficient, effective, service delivery orientated, punctual, performance driven and work collectively
Commitment: We are passionate, go the extra mile, responsive, have a strong work ethic, are consistent and accessible
Developmental: We are inclusive, open and participatory
 
KEY DUTIES AND RESPONSIBILITIES
Grant Funding Proposals

• Receive and review grant funding proposals objectively in line with compliance criteria, MDDA Act and relevant legislative frameworks.
• Conduct compliance checks and make recommendations to Executive management.
• Evaluate and screen the effectiveness and viability of all media applicants
• Conduct onsite assessments and verifications of applicants
• Involvement in the entire grant funding lifecycle, from application to final reporting – including understanding the terms and conditions of grants, compliance with funding requirements, and maintaining accurate records

Project Management

• Manage the project cycle for funded projects in the community media and small commercial media organisations
• Facilitate contracting of the approved projects with Legal Unit
• Review project expenditure reports and prepare payment reports
• Provide support to funded projects through site visits and online capacity building workshops
• Review project reports for compliance in terms of the grant funding agreement
• Provide support and information to the Training Unit towards project capacity building programmes
• Data analysis and Reporting: Analysing project data and outcomes to prepare detailed reports for funders, stakeholders and internal management.
• Project evaluation – using the appropriate methodologies to assess the effectiveness and impact of funded projects, and utilising rge evaluation findings to improve

Budgeting and Financial Analysis

• Assess financial reports (e.g: Budget vs Actuals)
• Assess the financial viability of grant proposals
• Review and verification of financial source documents
• Provide budget oversight and provide
• Monitor and manage grant funds effectively by providing necessary budget oversight

Stakeholder coordination:
Internal:

• Working with Finance, Communications, Training and M&E units on adhoc collaborative tasks
• Support project manager with all programme reporting

External:

• Support workshop planning and coordination
• Represent the organisation at stakeholder engagements and consultations
• Support the policy and legislative development in the community media, print and digital media policy sector

 
PLANNING AND DEVELOPMENT
Staying up-to-date with current trends in grant funding, changes in funding priorities, and emerging media and development opportunities to ensure a more effective grant plan and process each year
 
HUMAN RELATIONS
Team-player– colleague interrelations
 
CUSTOMER RELATIONS
Internal – All staff
Management
External – Government Officials, external stakeholders, and partners
 
CONTINUOUS PROFESSIONAL DEVELOPMENT AND UPGRADE
 
QUALIFICATIONS AND EXPERIENCE

• Qualification – Minimum Diploma; Bachelor’s Degree advantageous – Social Sciences, Development, Media, Finance, Business Administration and any other relevant fields
• Minimum five years of relevant experience in project management, grant funding, community development, media or related fields.
• Experience in Project Coordination: Previous experience in coordinating projects or supporting project managers - This may include tasks such as tracking project milestones, maintaining project documentation, scheduling regular engagements with stakeholders etc
• Computer literacy (Word, Excel and PowerPoint)
• Excellent demonstrated written, presentation and communication skills
• Good interpersonal skills and ability to work in diverse teams and across diverse cultural environments
• Experience in Reporting and Documentation: Proficiency in preparing project reports, status updates, and other project-related documentation for internal and external consumption
• Experience in managing project budgets, including tracking expenses, financial reporting is advantageous
• Risk Management: Understanding of basic risk management principles and the ability to assist in identifying and mitigating project risks is advantageous.

 
Behavioral Competencies
Relationship Building; Achievement Orientation; Client Focus; Attention to Detail; Partnering; Problem Solving; Teamwork; Writing Skills
Technical Competencies
Enforcement; Project Management; Information Gathering and Processing; Records and Information Management; Financial management
 
 
HOW TO APPLY: Full job specifications for these positions are available on the MDDA website: www.mdda.org.za.
Suitably qualified and experienced candidates are invited to submit a comprehensive CV with at least three contactable references and a fully completed employment application form obtainable at www.mdda.org.za must be emailed to recruitment@mdda.org.za quoting relevant reference no.
 
NB: Use the relevant reference no. as a subject line. An email without the reference number as a subject/heading, CV, and fully completed employment application form will be disqualified.
 
For further enquiries please contact Mr Sisanda Nompumza at (011) 643 1100.
 
PLEASE NOTE: Communication will be limited to shortlisted candidates only. If you have not heard from us within 30 days of the closing date, please assume that your application has not been successful. Only applicants who are interviewed will be advised on the outcome of their applications. Successful candidates will be expected to sign performance contracts. It is the responsibility of candidates with foreign qualifications to have their qualifications verified by the South African Qualification Authority (SAQA).
 
The MDDA is committed to Employment Equity policies, promoting equity, and equal opportunity employment. People with disabilities are encouraged to apply. Appointment is subject to appropriate reference checks, competency assessment, and verification of all credentials. The MDDA reserves the right not to make an appointment and is under no obligation to fill the position after advertising and interviewing. Although advertised, it may either be withdrawn or re-advertised.
 
CLOSING DATE: 11 SEPTEMBER 2023.