MEDIA DEVELOPMENT AND DIVERSITY AGENCY (MDDA) VACANCIES

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CHIEF FINANCIAL OFFICER (FIVE YEARS FIXED TERM CONTRACT)
Salary: R1 552 342, 99 TCTC per annum (Negotiable Salary)
Reference No.  2022CFO
Department: Finance 
Normal Hours of work: As Business dictates  
Normal place of work: Auckland Park, Johannesburg         
 Job Classification: Executive 
Reporting to: Chief Executive Officer  
Job Grade: E1 
 
PRIMARY OBJECTIVE(S) OF THE JOB 
Responsible for the provision of strategic financial management leadership to the organisation, including the corporate liquidity, financial performance, investments and risk management functions related to the company's financial activities in order to ensure solvency and liquidity of the organisation.
 
MDDA VALUES 
Integrity, Caring, Excellence, Commitment, Innovative. 
 
KEY DUTIES AND RESPONSIBILITIES 
Strategy Implementation o Work with the CEO on strategic visioning.  

• Design and develop strategic and operational plans for the finance department o Participate in developing new business, specifically assisting the CEO and Director, Projects in identifying new funding opportunities, drafting prospective project budgets and determining cost effectiveness of prospective service delivery 
• Directly assists Director Projects on all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and the securing of new funding o Develop and negotiate contracts 
• Develop annual operational plan and budget for Agency o Ensure achievement of Agency financial performance goals, objectives and targets. o Formulate strategic operational budget for Board approval o Ensure Agency's financial resources are prudently managed within budget guidelines and according to current laws and regulations 
• Ensure the MDDA’s financial management policies are in full conformity with the financial regulatory laws and regulations 
• Oversee all procurement, facilities management and payroll activities for staff, goods and services 
• Develop and maintain systems of internal controls to safeguard financial assets of the organization  
• Oversee government subventions and financial grants for programmatic budgets. 
• Investigate and advise on cost-effective benefit plans and other fringe benefits which the MDDA may offer employees and potential employees with the goal of attracting and retaining qualified individuals. 

 
Executive Management 

• Serve as a member of executive leadership team. 
• Participate in key decisions pertaining to strategic initiatives, operating model and operational execution. 
• Work with the executive Team, EXCO and various MDDA committees to develop and maintain a strategic perspective based on external environment and the constituent needs and satisfaction. 
• Help make sure that the Organization’s mission and vision are embedded throughout the organization. 

 
People Leadership 

• Directing the activities of the Division  
• Manage effective communication within the Division 
• Manage and create a conducive environment for highly motivated and productive staff for the Division o Manage Divisional Staff performance 
• Develop work performance standards for both employees and review committees for the Division 
• Planning for the Divisions future needs and operations in consultation with the CEO  

 
Financial Management 

• Develop fiscal activities of the MDDA including budgeting, reporting and auditing. o Manage and monitor disbursements and utilization of funds. 
• Co-ordinate, compile and ensure that all reports and documentation are generated and submitted according to specified standards and requirements. 
• Implement and monitor effective administrative systems and processes. 
• Develop Agency revenue base, including identifying resource requirements, researching funding sources, establishing strategies to approach funders, submitting proposals and administrating fundraising records and documentation.  
• Work with the Board and Committees to ensure achievement of short- and long-term goals of the MDDA. 
• Manage budgetary management systems, reporting and quality management of the MDDA programmes.  
• Ensure that the MDDA’s accounting policies and procedures are in place and within the enabling legislation 

 
Governance 
Ensure the Board articulates its role and accountabilities and that the committees and individual Board members evaluate performance regularly. 
Ensure the Board and Committees fulfil governance functions and facilitate optimum performance by the Board. 
Manage the Board’s due diligence process to assure timely attention to core issues. o Ensure effective fiscal and governance measures of the MDDA. 
Attend Board and Committee meetings, including being the lead staff on the Audit/Finance Committee. 
Oversee the production of monthly reports, including reconciliations with funders and pension plan requirements, as well as financial statements and cash flow projections for use by Executive Management, as well as the Audit/Finance Committee and the Board matters. 
 
Management and Administration 

• Provide general oversight of department activities and manage the day-to-day operations.  
• Ensure smooth, functioning, and efficient operations of the finance department o Acts as chief financial spokesperson for the MDDA o Monitor banking activities of the MDDA. o Ensure adequate cash flow to meet the MDDA's needs.  
• Serve as one of the trustees and oversee administration and financial reporting of the Agency’s Savings and Retirement Plan. 
• Investigate cost-effective benefit plans and other fringe benefits that the Agency may offer employees and potential employees, with the goal of attracting and retaining qualified individuals. 
• Oversee the production of monthly reports, including reconciliations with funders and pension plan requirements, as well as financial statements and cash flow projections for use by Executive Management. 
• Assist in the design, implementation and timely calculations of salaries for the staff. 
• Oversee Accounts Payable and Accounts Receivable and ensure a disaster recovery plan is in place. 
• Oversee business insurance plans and health care coverage analysis. 
• Oversee maintenance of the inventory of all fixed assets, including assets purchased with government funds (computers, etc.), assuring all are in accordance with national regulations. 

 
Information Technology 

• Ensure effective IT risks and controls are managed effectively. 
• Ensure business continuity and data recovery related to IT. 
• Ensure Information security and privacy. 

 
Stakeholder Management  

• Liaise with the legislators, regulatory authorities, media and other relevant stakeholders. 
• Provide internal advice to Executive Management on programmatic design and implementation 

 
 
PLANNING AND DEVELOPMENT 

• Manage the preparation of the MDDA's overall budget. 
• Report to the Board and External Auditors on variances from the established budget, and the reasons for those variances. 
• Assist management in the formulation of its overall fiscal control. 

 
HUMAN RELATIONS 

• Team-player
• Motivator - relationship with colleagues, works well with other employers and can achieve results. 
• Strategic planning sessions 

 
CUSTOMER RELATIONS 
External – Government officials, Funders, Internal – All staff Insurers, Customers, All visitors, Service providers/vendors, Banks, Grant Receivers 
 
CONTINUOUS PROFESSIONAL DEVELOPMENT AND UPGRADE 

• International accounting requirements and financial regulations 
• Financial analysis in such areas as forecasting, budgeting, cost reduction analysis and operational performance 

 
QUALIFICATIONS AND EXPERIENCE 
Post graduate qualification in a relevant field of financial management or accounting • Certified CA will serve as an added advantage • At least 8 years senior financial and general management experience.  Previous experience in the development and/or grant making sector, an advantage. Knowledge of automated financial and accounting reporting systems.  
  
Leadership Competencies  
Vision and Alignment; Results Management; Resource Management; Planning and Organising
Behavioral Competencies  
Strategic Thinking; Decision Making; Relationship Building; Organisational Awareness; Partnering   
Technical Competencies  
Legislation, Policies, Procedures and Standards; Business Perspective; Financial Policy Development, Interpretation and Application; Financial System, Process and Technology 
 
KEY REQUIREMENTS 

• Previous experience in preparing financial statements according to GRAP practices, a key requirement. 
• Ensure the integrity and completeness of financial reporting.   
• Oversee effective utilization of financial support provided as financial grants. 
• Understanding of interaction between public finance acts and corporate governance, specifically relating to the PFMA, King III, and GAAP.  Working knowledge and understanding of the Public Finance Management Act (PFMA); Preferential Procurement Policy Framework Act and Supply Chain Management in the public sector; Public Audit Act; Treasury Regulations; and Public Administration GAAP, GRAP, IFRS.  Knowledge of leadership and management principles.  Understanding of MDDA mandate.  Knowledge of contract management and negotiating 
• Understanding of complex financial and accounting principles. 
• Experience and understanding of Risk analysis, Cash flow, Budgeting and Forecasting, Financial Modeling, Financial Statements and Investments. 
• Computer proficiency. Strong report writing skills.

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EXECUTIVE MANAGER: RESEARCH, TRAINING, MONITORING & EVALUATION (FIVE YEARS FIXED TERM CONTRACT)
Re-advertisement (previous applicants who still interested must re-apply)
Salary: R1 289 839,54 TCTC per annum.
Reference No.  2022EMRTME
Department: Research, Training, Monitoring and Evaluation 
Normal Hours of work: As business dictates 
Normal place of work:  Johannesburg          
Job Classification: Executive 
Reporting to: Chief Executive Officer  
Job Grade: D4 
 
PRIMARY OBJECTIVE(S) OF THE JOB 
Responsible for the provision of effective and efficient leadership in research and training; and leadership in monitoring and evaluation of the MDDA’s community media projects (broadcast, digital and print).
 
MDDA VALUES 
Integrity: We are honest, transparent, reliable, fair, accountable and responsible for our actions 
Ubuntu: We are empathetic, courteous and respectful to our staff and clients alike 
Professionalism: We are efficient, effective, service delivery orientated, punctual, performance driven and work collectively 
Commitment: We are passionate, go the extra mile, responsive, have a strong work ethic, are consistent and accessible  
Developmental: We are inclusive, open and participatory in 
 
KEY DUTIES AND RESPONSIBILITIES 
Strategic Functions 

• Provide strategic leadership on research, training, and monitoring and evaluation units, the executives, Management and the Board. 
• Oversee management in service delivery relating to the strategic plan. 
• Chair strategic implementation meetings for the various thematic areas as defined in the strategic plan document and possible variations thereof as may be deemed by the internal and external operation environment 
• Ensure that Heads of Departments develop and implement policies, annual operational plans, budgets and strategic review plans  
• Assist the CEO to ensure that the Agency fulfils its mission, vision, programs, and services are consistently presented in strong, positive image to relevant stakeholders 
• Collate and present strategic intelligence for future planning. 
• Set timetable and process for review of the strategic plan and advise on redevelopment in the run up to the next strategic period. 

 
People Leadership 

• Directing the activities of the Division  
• Manage effective communication within the Division 
• Manage and create a conducive environment for highly motivated and productive staff for the Division 
• Manage Divisional Staff performance 
• Develop work performance standards for both employees and review committees for the Division 
• Planning for the Divisions future needs and operations in consultation with the CEO  

 
Financial Management o Prepare the Divisional budget 

• Motivate to the CEO for the Divisional budget requirement based on organisational developments and business needs. 
• Submit the Divisional Budget to the CEO for review and approval.  
• Ensure the approved expenditure is within agreed limits Budget levels  
• Monitor budget plan against actual expenditure 

 
Governance 

• Evaluate performance regularly. 
• Coordinate business planning activities of the Agency 
• Oversee change management capacity of the Agency to identify and respond to economic and operational changes  
• Monitor major strategic operational projects 

 
Policy Communications 

• Collaborate with line managers to develop, monitor and evaluate a set of policy dialogue and future strategic direction 
• Champion and support the Foundation’s policy communications strategy internally and externally 

 
Monitoring and Evaluation

• Lead the development and design of the organisational Monitoring and Evaluation framework, tools, and systems. 
• Develop a focused monitoring and evaluation plan for the entity. Monitor the effectiveness and impact of the MDDA.  
• Develop quarterly M&E reports to Executive Management, Sub-Committees of the Board, and the Board. 
• Monitor and evaluate the impact of the MDDA, and all other aspects related to the mandate of the organization.   
• Thorough understanding of the National Evaluation Policy Framework (NEPF). Provide accurate monitoring and evaluation reports on the compliance status of the community media projects (print, digital and broadcast). 
• Monitor the impact of the MDDA grant funding on job creation, diversity and development of previously disadvantaged communities 

 
Information Dissemination
Assess information received from Parliament and disseminating within team as appropriate. 
Ensure that key stakeholders are kept well informed of forthcoming MDDA publications/events.  
Monitor and disseminate stakeholder press releases, reports and statements. 
Ensure that publications/speeches/press releases by key stakeholders are read by appropriate team member and key findings clearly interpreted and disseminated to wider team. 
Create/maintain systems to share MDDA understanding and knowledge of stakeholders. 
Act as a focal point of contact for general stakeholder queries (not queries from institutions)
 
 
Research & Training  

• Liaise with communications colleagues to agree on the key messages for a presentation by the Chairperson or CEO or other members of the MDDA team 
• Create bespoke presentations and speaking notes for the Chairperson or CEO and other team members, drawing on our existing database of Power-point slides and creating new slides as necessary 
• Work with policy colleagues, to update our database of presentation slides with latest data, examples, and case studies. 
• Develop projects focusing on targeted media development programmes.  o Lead the commissioning and analysis of research on media development and diversity; o Research and monitor emerging trends and key strategic topics in community media and diversity; Analyze and present research findings to management and the Board;  
• Lead coordination and analysis of policy implementation responses.  
• Lead public submissions on legislation or regulations impacting the community media sector.  
• Develop projects focusing on targeted media development programmes.  
• Oversee the selection and implementation of research and training projects.   
• Commission research on media development and diversity. 
• Analyze and present research findings to management and the Board 
• Develop capacity building programmes within the media industry especially historically disadvantaged groups 
• Coordinate and analyze policy implementation responses.  

 
PLANNING AND DEVELOPMENT 

• Manages the preparation of the overall company's budget 
• Report to management on variances from the established budget, and the reasons for those variances 
• Assist management in the formulation of its overall strategic direction 

 
HUMAN RELATIONS 

• Team-player– colleague interrelations 
• Motivator- relationship with colleagues, works well with other employers and can achieve results
• Strategic planning sessions 

 
CUSTOMER RELATIONS  
Internal – All staff External – Government Officials, Funders, Board Legislators, CEO Customers, All visitors, Service Management Providers/Vendors 
 
CONTINUOUS PROFESSIONAL DEVELOPMENT AND UPGRADE 
Strategic Implementation and be conversant with the developments in the media space Translation of policy priority into actionable strategic objectives 
 
QUALIFICATIONS AND EXPERIENCE 

• NQF Level 7, Bachelor’s Degree (or equivalent) as recognized by SAQA, in Administration, Development, Communication, Monitoring and Evaluation or Business Management.  NQF Level 8 Bachelor’s Degree / Post Graduate qualification will be an added advantage. A valid driver’s license. 
• 8 - 10 years proven track record in formulating and implementing research and training strategies and plans; commissioning and directing research and capacity building projects, in which 6-8 years working experience at senior management level. Extensive experience in monitoring and evaluating, research, training and development in community projects and compilation quarterly and annual reports to Boards and Committees. Sector experience, performance contracting and people-management, strategy development and research agenda setting, service provider management, as well as stakeholder management and engagement. Understanding of the Public Finance Management Act (PFMA), general knowledge of government mandate and an interest in internal processes.  

 
Leadership Competencies  
Visioning and alignment resource management; Results Management; Planning and organizing skills.  Negotiation and excel communication skills (written and verbal).  Stakeholder management.  People management and empowerment.  
Behavioral Competencies  
Relationship building; Problem-solving and critical analytical thinking; achievement orientation; client focus; adaptable, trustworthy and diplomatic; assertive and self-driven.   
Technical Competencies  
Legislation policies, procedures and standards; enforcement; business perspective; financial management, Project Management; and Research 
 
SPECIAL REQUIREMENTS 

• Pragmatic and outcome focused ability to focus on the vision and to communicate that vision to customers 
• Research and analysis 
• Meets with customers and can articulate customer needs, challenges and business goals

 
 
 
 
 
 
SUPPLY CHAIN OFFICER (PERMANENT)
Salary: R 475 943,95 TCTC per annum.
Reference No.  2022SCO
Post Code:  C2 
Department: Finance 
Normal Hours of work: Normal hours of work unless there are urgent matters to be attended to  
Normal place of work: Johannesburg          
Job Classification: Professionally qualified  
Reporting to: Finance Manager  
Job Grade: C2 
 
PRIMARY OBJECTIVE(S) OF THE JOB 
Responsible for the provision of Supply Chain Management support, including the Tender and Acquisition Processes for MDDA, in order to ensure both the compliance and efficiency of the Procurement Process. 
 
 
KEY DUTIES AND RESPONSIBILITIES 
SCM management 

• Ensure compliance to supply chain policies and treasury regulations 
• Provide input to SCM policy and procedures compilations 
• Ensure response times are met 
• Ensure that procurement is linked to the operational plan 
• Compilation of monthly CRA report, compliance matrix, purchase order report and ad-hoc reports on request. 
• Assist in providing information for audit requirements 
• Verify all requisitions received 
• Preparation of daily procurement statistics  

 
Acquisition management 

• Assist in performing needs analysis
• Receiving requisition from user departments 
• Ensure procurement requisition is signed by relevant authorisation 
• Identify suitable suppliers from the market to best provide goods and services as per requisitions 
• Source quotations based on threshold requirements, in line with SCM delegation of authority 
• Ensure  that MDDA procures goods and services from suppliers who are registered on the Central Supplier Database (CSD)  
• Follow up on quotations to ensure that all quotations requested have been received 
• High level review of quotations and proposals received from suppliers to determine that they meet requirements detailed in requisitions 
• Perform preferential points calculations for acquisitions above R30 000 
• Send purchase order to suppliers for purposes of placing an order for goods and services. 
• Evaluate transactions to ensure adequate prevention and detection of irregular expenditure and fruitless and wasteful expenditure 
• Maintaining a register of request for quotations 

 
Competitive bid management 

• Request for quotes to advertise for submission of proposals in respect of bids 
• Coordinate briefing sessions and clarifications sessions to inform prospective bidders of requirements 
• Invite suppliers and other relevant officials to witness official opening of bids 
• Act as secretariat for bid specification, bid evaluation and bid adjudication committee documents are filed together 
• Ensure that submissions and letter of appointments are signed by relevant officials 
• Sending appointment letters to suppliers 

 
Service provider performance management 

• Ensure that service providers perform as per SLA/ purchase order 
• Follow up to ensure user department is satisfied with the service provider performance
• Blacklisting of service providers on the National Treasury database as and when instructed 
• Perform reference checking 
• Perform due diligence before enlisting a service provider to ensure that they are not blacklisted 
• Assist in addressing any issues with service provider to ensure smooth service delivery
• Respond to complaints from service providers 

 
Adhoc Duties  
 Attending to request by internal and external auditors o Assisting Finance and other Units 
 
PLANNING AND DEVELOPMENT 
Assist in the preparation of the MDDA's overall budget. 
 
HUMAN RELATIONS 

• Team-player    
• Motivator - relationship with colleagues, works well with other employers and can achieve results. 

 
CUSTOMER RELATIONS  
Internal – All staff External – Government officials, Funders, Insurers, Customers, All visitors, Service providers/vendors, Banks, Grant Receivers 
 
CONTINUOUS PROFESSIONAL DEVELOPMENT AND UPGRADE 
Knowledge and understanding of the Public Finance Management Act (PFMA); Preferential Procurement Policy Framework Act and Supply Chain Management in the public sector; Public Audit Act; Treasury Regulations; and Public Administration would be an advantage. 
 
QUALIFICATIONS AND EXPERIENCE 

• A National Diploma or Degree in Finance/Procurement Management/ Supply Chain Management 3 years Supply Chain experience. 
• Experience in the development and/or grant making sector, will be an added advantage.  
• Knowledge and understanding of the Public Finance Management Act (PFMA); Preferential Procurement Policy Framework Act and Supply Chain Management in the public sector; Public Audit Act; Treasury Regulations; and Public Administration would be an advantage. 

 
Leadership Competencies  
Team Leadership; Results Management; Planning and Organising  
Behavioral Competencies  
Client Focus; Problem Solving; Decision Making; Analytical Thinking; Attention to Detail 
Technical Competencies  
Legislation, Policies, Procedures and Standards; Information Gathering and Processing; Enforcement; Project Management  
 
 
 
HOW TO APPLY: Full job specifications for these positions are available on MDDA website: www.mdda.org.za. Suitably qualified and experienced candidates are invited to submit a comprehensive CV with at least three contactable references and fully completed employment application form obtainable on www.mdda.org.za must be emailed to recruitment@mdda.org.za quoting relevant reference no.
 
NB: Use the relevant reference no. as a subject line. An email without the reference number as a subject/heading, CV and fully completed employment application form will be disqualified.
 
For further enquiries please contact Mr. Sisanda Nompumza (for Supply Chain Officer) or Mrs. Winny Kubheka (for CFO and Executive Manager RTME) at the MDDA offices at (011) 643 1100. 
 
PLEASE NOTE: Communication will be limited to shortlisted candidates only. If you have not heard from us within 30 days of the closing date, please assume that your application has not been successful. Only applicants who are interviewed will be advised on the outcome of their applications. Successful candidates will be expected to sign performance contracts. It is the responsibility of candidates with foreign qualifications to have their qualifications verified by the South African Qualification Authority (SAQA). 
 
The MDDA is committed to Employment Equity policies, promoting equity, and equal opportunity employment. Appointment is subject to appropriate reference checks, competency assessment and verification of all their credentials. The MDDA is under no obligation to fill the position after advertising it and reserves the right to not make an appointment. Although advertised, it may thus either be withdrawn or re-advertised. 
 
Closing date: 21 November 2022.