Picture
 
MEDIA DEVELOPMENT AND DIVERSITY AGENCY (MDDA)
 
JOB INFORMATION
Job Title: Supply Chain Officer
Post Code: F-SCO 01
Department: Finance
Normal Hours of work: Normal hours of work unless there are urgent matters to be attended to 
Normal place of work: Parktown, Johannesburg
Job Classification:Technical
Reporting to: Finance Manager 
 
PRIMARY OBJECTIVE(S) OF THE JOB
The position prepares tender documentation, quotations, advertise tender process and prepare action of price schedule.  
 
POSITION VALUES
This position requires the job incumbent to exercise a high degree of discretion and best practices. Incumbent must be detail-oriented
 
 
KEY DUTIES AND RESPONSIBILITIES
  1. Render Secretarial support to the Bid Specification Committee 
  2. Render Secretarial support to the Pre-Bid Specification Committee
  3. Ensure availability of funds for requested items before convening bid Specification Committee meeting
  4. Linking requests to departmental acquisition plan
  5. Ensure proper record keeping of all Bid Specification Committee and Demand Management documents
  6. Ensure that MDDA complies with Procurement and Treasury legislative requirements
  7. In order to ensure that policies and procedures are adhered to and contributes towards clean audit
  8. Assist in controlling and preparing tender documents according to requirements, quantities, technical specifications and commercial conditions as contained in the tender documents
  9. Accurately record price schedules to facilitate correct adjudication
  10. Maintain all procurement documents within MDDA
  11. Reduce lead time between scheduling and the award of contracts within MDDA
  12. Ensure compliance Supply Chain Management Policies and Procedures 
  13. Liaise with other internal and external customers
  14. Provide in-depth, weekly monthly and quarterly reports to Management on key funding metrics
 
 
PLANNING AND DEVELOPMENT
Assist in the preparation of the MDDA's overall budget.
 
HUMAN RELATIONS
Team-player       
Motivator - relationship with colleagues, works well with other employers and can achieve results.
 
CUSTOMER RELATIONS
Internal – All staff
External – Government officials, Funders, Insurers, Customers, All visitors, Service providers/vendors, Banks, Grant Receivers
 
CONTINUOUS PROFESSIONAL DEVELOPMENT AND UPGRADE
Knowledge and understanding of the Public Finance Management Act (PFMA); Preferential Procurement Policy Framework Act and Supply Chain Management in the public sector; Public Audit Act; Treasury Regulations; and Public Administration would be an advantage.


​
QUALIFICATIONS AND EXPERIENCE
Grade 12 
Diploma in Commerce or Public Finance Management or Supply Chain Management
At least one year experience in procurement/supply chain management. 
Candidate must have a thorough understanding of Supply Chain Management Environment
 
SKILLS AND COMPETENCIES
Business acumen
Stakeholder focused 
Strong analytical skills 
Ability to communicate technical information clearly
Strict adherence to Funding conditions
Dissemination of financial information on best practices 
Trustworthiness
Communication skills
Organizational skills
 
 
Suitably qualified and experienced candidates are invited to submit a comprehensive CV, together with a covering letter and at least 3 contactable references to recruitment@mdda.org.za. 

CLOSING DATE FOR ALL VACANCIES: 18 AUGUST 2019.