LEGAL AID VACANCIES

LEGAL AID

CREDITORS ACCOUNTS OFFICER
REF: NO/FIN/CAO/12/04/2024
INTERNAL AND EXTERNAL ADVERTISEMENT
NATIONAL OFFICE (FINANCE DEPARTMENT)

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for fifteen 15 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.
Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.
This position is based at the Legal Aid SA National Office in Braamfontein.

KEY OUTPUTS

Perform and comply with standard operating procedures with regard to the processing of creditors’ accounts.
Perform all functions as per standard operating procedures, accommodating all organisational requirements.
Perform all creditors functions in terms of the compliance framework and with adherence to policies and procedures.
Identify non-compliance and report this to the Creditors Supervisor.
Ensure performance outputs at optimal productivity levels and workflow by utilising all available resources.
Assist the Creditors Manager with various functions on the eLAA system.
Attend to queries regarding the non–payment of accounts or incorrect payments of suppliers.
Register all Trade creditors and ad hoc invoices for payment.
File paid invoices in alphabetical order.
Retrieve documents for internal and external auditors when required.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

A recognised Grade 12 with Accounting completed at Higher Grade.
Three (3) year tertiary qualification in Finance.
Two (2) years of relevant work experience within a complex organisation.
Experience that would assist the incumbent in driving a service excellence mindset and building relationships within the organisation as a whole.
Knowledge of Finance (Creditors Accounts Management) and how to perform these functions within a matrix business environment.
Functional ability in the utilisation of electronic systems and technologies.
Effective working relationships with Supervisor, Manager and within the Finance Department.
Excellent analytical skills, business acumen, the ability to deal with ambiguity, meet demanding deadlines and manage projects.
Service excellence imperative.
Multi-level and diverse stakeholders.
Complexity in co-ordinating across organisational levels.

BASIC SALARY: Level 7 (R294,321.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 30 April 2024, quoting the reference number NO/FIN/CAO/12/04/2024 in the subject line to Recruit [at] legal-aid.co.za or apply online at www.legal-aid.co.za

Enquiries to Morwesi Tsotetsi, Tel: 011 877 2000

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

PROPERTY ADMINISTRATION AND CONTRACT OFFICER
REF: NO/FIN/PACO/12/04/2024
INTERNAL AND EXTERNAL ADVERTISEMENT
NATIONAL OFFICE (FINANCE DEPARTMENT)

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for fifteen 15 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.
Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.
This position is based at the Legal Aid SA National Office in Braamfontein.

KEY OUTPUTS

To manage and administer the property portfolio of Legal Aid SA, ensuring efficient and effective use of properties, and to manage contracts related to property and facilities ensuring compliance with relevant laws and regulations.

Property Administration:

Manage and maintain the organisation’s property register, ensuring all property assets are accounted for and properly documented.
Conduct regular property inspections and arrange for maintenance and repairs as needed to ensure properties are in good condition and meet safety standards.
Liaise with real estate agents, landlords and other external parties regarding property leases, acquisitions and disposals.
Negotiate lease terms and conditions on behalf of Legal Aid SA.
Ensure organisational compliance with zoning laws, building codes and other statutory regulations related to properties.

Contract Management:

Prepare, review and negotiate contracts related to property management and facilities services, including leases, maintenance agreements and service contracts.
Ensure all contracts are executed in accordance with Legal Aid SA’s policies and procedures and are following legal requirements.
Monitor contract performance, ensuring all parties fulfil their contractual obligations.
Maintain a database of all property-related contracts with key details and expiration dates to manage renewals and terminations efficiently.

Legal Compliance:

Keep abreast of changes in property law and regulations, advising the organisation on any implications for its property portfolio.
Assist in resolving legal disputes related to property, working closely with the Legal Department and external counsel as necessary.
Ensure compliance with all statutory requirements related to property taxes, insurance and health and safety standards.

Financial Management:

Assist in the preparation of budgets for property-related expenses and oversee the allocation of funds.
Monitor expenditure against budget, identify variances and implement corrective actions when necessary.
Review and authorise property-related invoices for payment.

Reporting and Documentation:

Prepare regular reports on property status, contract performance and financial aspects for Senior Management.
Maintain accurate and up-to-date records of all property and contract documents.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

National Senior/Matric certificate.
A National Diploma/Bachelor’s degree in property management, law, business administration or a related field.
Proven experience in property administration and contract management, preferably in a legal or Government setting.
Knowledge of South African property law, contract law and relevant regulations.
Proficiency in managing legal documentation and compliance issues.
Excellent negotiation and communication skills.
Strong organisational and time management skills.
Attention to detail and the ability to manage multiple tasks simultaneously.
Proficient in the Microsoft Office Suite and property management software.
Office-based with occasional travel to various property sites as required.
A valid driver’s licence and willingness to travel as needed.
Clear criminal record.

BASIC SALARY: Level 7 (R294,321.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 30 April 2024, quoting the reference number NO/FIN/PACO/02/04/2024 in the subject line to Recruit [at] legal-aid.co.za or apply online at www.legal-aid.co.za

Enquiries to Blanche Gouws, Tel: 011 877 2000

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

PROPERTY PROJECTS OFFICER
REF: NO/FIN/PRO/12/04/2024
INTERNAL AND EXTERNAL ADVERTISEMENT
NATIONAL OFFICE (FINANCE DEPARTMENT)

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 15 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.
Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.
This position is based at the Legal Aid SA National Office in Braamfontein.

KEY OUTPUTS

The Property Projects Officer is responsible for the effective and efficient management of Legal Aid SA’s property assets and the administration of contracts to ensure compliance with organisational policies and legal requirements.

Property Administration:

Acquisition and disposal of properties in accordance with Legal Aid SA policies and relevant legislation.
Manage leases, rental agreements and property-related issues for offices and residences.
Conduct regular property inspections and assessments to ensure they are well-maintained and secure.
Liaise with landlords, tenants and property management companies to resolve any property-related disputes or issues.
Monitor property expenses and budgets, ensuring cost-effectiveness in property-related operations.
Co-ordinate the tenant installation or refurbishment for owned/leased property.

Contract Administration:

Draft, review and manage contracts for services, goods and leases, ensuring they align with organisational policies and legal standards.
Co-ordinate with the legal department to ensure all contracts are legally sound and protect the interests of Legal Aid SA.
Monitor contract performance, ensuring all service providers comply with contractual terms and conditions.
Handle contract renewals, terminations and negotiations.
Keep accurate records of all contracts and related documents.

Compliance and Risk Management:

Ensure compliance with all statutory requirements relating to property and contract management.
Identify and mitigate risks associated with property management and contracts.
Prepare and update risk management reports and compliance documentation.

Reporting and Documentation:

Prepare regular reports on property and contract management activities, status and expenditures.
Maintain comprehensive records of all properties and contracts in a central database.

Stakeholder Engagement:

Engage with internal and external stakeholders to ensure the smooth operation of property and contract-related activities.
Provide expert advice on property and contract matters to Management and staff.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

National Senior/Matric certificate.
A National Diploma/Bachelor’s degree in Law, Business Administration, Real Estate or a related field.
Proven experience in property management and/or contract administration.
Knowledge of South African property law and regulations.
Experience in a legal or public sector environment is advantageous.
Excellent negotiation and communication skills.
Strong analytical and problem-solving abilities.
Detail-oriented with a high level of organisational skills.
Ability to work independently and as part of a team.
Proficiency in the Microsoft Office Suite and property management software.
A valid driver’s licence and willingness to travel as needed.
Clear criminal record.

BASIC SALARY: Level 7 (R294,321.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 30 April 2024, quoting the reference number NO/FIN/PRO/12/04/2024 in the subject line to Recruit [at] legal-aid.co.za or apply online at www.legal-aid.co.za

Enquiries to Blanche Gouws, Tel: 011 877 2000

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

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