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JOHANNESBURG ROADS AGENCY (JRA) - VACANCY CIRCULAR NO. 23/2019 (ADMIN OFFICER: INTERNAL AUDIT)
JOHANNESBURG ROADS AGENCY (JRA)
75 Helen Joseph Street, Cnr. Harrison Street, Johannesburg
P/Bag X70, Braamfontein, South Africa, 2017
Tel +27(0) 11 298 5000 - Fax +27(0) 11 298 5178
www.jra.org.za
EXTERNAL POSITION
VACANCY CIRCULAR NO. 23/2019
NOTE: THIS IS AN EXTERNAL CIRCULAR
THE JOHANNESBURG ROADS AGENCY is one of the agencies established through the restructuring process of the City of Johannesburg.
“BECOME A MEMBER OF THE NEW AND EXCITING TEAM OF THE JRA AND CONTRIBUTE TOWARDS IT’S MOBILITY STRATEGY.
Interested applicants should forward their CV’s with certified copies of qualifications (Not older that three months), ID, application letter stating the reference number, to Ms. Precious Ngolele or Mr. Tebogo Thobejane, to 75 Helen Joseph Street, Private Bag X70, Braamfontein 2017.
NB: APPLICANTS WHO FAIL TO SUBMIT THE NECESSARY DOCUMENTS AND WHO DO NOT MEET MINIMUM REQUIREMENTS WILL BE DISQUALIFIED.
“JRA, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any suspicious activities in this regard to the JRA anti-fraud line on 0800 002 587”
CLOSING DATE: 29 OCTOBER 2019
JRA IS AN EQUAL OPPORTUNITY COMPANY AND COMMITTED TO EE PRINCIPLES: Please note that should you not be contacted thirty days after the closing date, consider your application unsuccessful. The Johannesburg Roads Agency reserves the right not to appoint. By submitting your application for a position, you acknowledge that the information is required for the purpose of processing and adjudicating your job application against requirements of the position and you consent to the processing and archiving of the said information.
ADMIN OFFICER: INTERNAL AUDIT
(REF: 23/2019/138)
(6 MONTHS FIXED CONTRACT)
SALARY: R 234 102.72 – 351 154.08 BASIC SALARY PER ANNUM
KEY RESPONSIBILITIES:
• Manage and monitor the Unit Managers’ diary.
• Organise meetings of the unit and/or the manager with other stakeholders.
• Taking meeting minutes and typing them as necessary.
• Type reports, memos and correspondence.
• Arranging travel when necessary.
• Arranging parking for meetings or whenever required.
• Screen incoming calls and reroute to the correct people.
• Attend to incoming queries and escalate to the appropriate staff member whenever necessary.
• File all documents for safe keeping.
• Coordinate general administration of the office.
• Receive visitors and ensure that their needs are met.
• Manage inventory of supplies to ensure smooth running of the office.
• Monitor machinery and ensure that they are maintained as required.
• Liaise with Facilities management to ensure repairs are reported and serviced.
• Populate the timesheet information onto relevant spreadsheet.
• Collating leave registers and submitting to HR in the event of strike action.
• Co-ordinate recruitment process
• Administration of unit contracts, including the liaison with service providers.
REQUIREMENTS AND SELECTION CRITERIA:
• National Diploma in Administration or NQF equivalent with relevant general knowledge of administration
• 3 years’ experience in related field.
• Arranging travel when necessary.
• Arranging parking for meetings or whenever required.
• Screen incoming calls and reroute to the correct people.
• Attend to incoming queries and escalate to the appropriate staff member whenever necessary.
• File all documents for safe keeping.
• Coordinate general administration of the office.
• Receive visitors and ensure that their needs are met.
• Manage inventory of supplies to ensure smooth running of the office.
• Monitor machinery and ensure that they are maintained as required.
• Liaise with Facilities management to ensure repairs are reported and serviced.
• Populate the timesheet information onto relevant spreadsheet.
• Collating leave registers and submitting to HR in the event of strike action.
• Co-ordinate recruitment process
• Administration of unit contracts, including the liaison with service providers.
REQUIREMENTS AND SELECTION CRITERIA:
• National Diploma in Administration or NQF equivalent with relevant general knowledge of administration
• 3 years’ experience in related field.
Only shortlisted candidates will be contacted.
NB: Coloured, Indian, Women and people with disabilities are encouraged to apply.
Please note that should you not be contacted within thirty days after the closing date, please consider your application unsuccessful. Johannesburg Roads Agency reserves the right not to appoint.
CLOSING DATE: 29 OCTOBER 2019