JOHANNESBURG ROADS AGENCY (JRA) - VACANCY CIRCULAR NO. 09/2021

 
Facilitate the procurement of stationary.
 Provide secretarial services. Manage the printing and binding of bulk documentation.
 Manage external services providers through service level agreements.
 Manage the payment of administration of invoices. Supervise the monitoring of the office automation, printing and refreshment budget.
 Manage and direct the operations of Admin officers and their assigned workers.
 Manage equipment maintenance requests.
 Assist with the management of accounts payable for the sub-unit.
 Track milestone achievement against the sub-unit’s operational activities.
 
Monitor compliance with the sub-unit’s budget.
 Review performance on a quarterly basis.
 
REQUIREMENTS AND SELECTION CRITERIA
 Bachelor’s Degree in Administration/Management/Records Management/Facilities Management or relevant NQF equivalent.
 5 years’ experience in facilities management, inclusive of 3 years in a supervisory position.
 Facilities management experience should include managing buildings or offices and managing and monitoring facility services for a medium to large sized organisation.
 
Only shortlisted candidates will be contacted.
 
NB: Whites, Coloured, Indian, Women and people with disabilities are encouraged to apply. Please note that should you not be contacted within thirty days after the closing date, please consider your application unsuccessful. Johannesburg Roads Agency reserves the right not to appoint. 
 
Closing Date: 10 May 2021 @ 16:30 
 
 
 
 
 
2. ASSISTANT MANAGER: INTERNAL AUDIT (REF: 09/2021/43)
SALARY: R646, 599. 88 – R935, 474. 04 PER ANNUM TCTC (ALL-INCLUSIVE PACKAGE)
 
KEY RESPONSIBILITIES 
 Act as the Unit Champion and Strategic Support on organisational projects or activities as and when assigned.
 Provide general administrative support and assist the Ops Manager with the execution of the administrative function of the unit.
 Manage the office front desk and administration functions of the unit concerned with, amongst others.
 The coordination of unit meetings and taking minutes of meetings.
 The administration of unit contracts for audit tool software, including the liaison with service providers.
 Assist the ops manager with the unit’s budget management.
 Assist the Ops manager with coordinating the development and revision of the Internal Audit Plan, Internal Audit methodology, Internal Audit and Audit Committee Charter.
 Assist the Ops Manager with the tracking of resolution of audit findings both AG and Internal Audit and engage with Heads of Departments and Chief Executive Officer (CEO).
 Obtain evidence for all findings reported as resolved by Management.
 Prepare monthly report on resolution of audit findings to the City and Executive Management.
 Assist the Ops Manager with the facilitation and administration of the Audit Steering Committee meetings during the external Audit process.
 Perform ad hoc audits from the Ops Manager’s office, as and when assigned.
 Assist in compiling audit related reports as required by the Operations
 Manager for the EMT, Audit Committee and Risk Management committee.
 
REQUIREMENTS AND SELECTION CRITERIA
 Bachelor of Commerce in Internal Audit or relevant NQF 7 equivalent.
 5 years’ experience in Internal Audit, inclusive of 3 years in a supervisory position.
 
Only shortlisted candidates will be contacted.
 
NB: Whites, Coloured, Indian, Women and people with disabilities are encouraged to apply. Please note that should you not be contacted within thirty days after the closing date, please consider your application unsuccessful. Johannesburg Roads Agency reserves the right not to appoint. 
 
Closing Date: 10 May 2021 @ 16:30 
 
 

 
 
3. ASSISTANT MANAGER: PLANNING (REGION E) - (REF: 09/2021/44)
SALARY: R646, 599. 88 – R935, 474. 04 PER ANNUM TCTC (ALL-INCLUSIVE PACKAGE)
 
KEY RESPONSIBILITIES 
 Assist the Depot Manager with the compilation and monitoring of the depot’s OPEX costs and activity budgets.
 Compile and continuously review level 1 maintenance programmes in line with the depot’s activity budget.
 Ensure the productivity and quality of services rendered.
 Ensure that all maintenance activities are authorised, prioritised, scheduled and implemented relative to agreed service level requirements.
 Ensure effective people management for area of responsibility. Implement strategies to improve staff work ethics and ensure better relationships between management and workers.
 Evaluate and advise on the adequacy of resources within the business unit and ensure that needs are accounted for on budget for each financial year to enhance efficiency.
 Ensure compliance in all operations to health and safety legislation, policies and procedures.
 Implement and monitor performance against the operational plan.
 Track milestone achievement against the sub-unit’s operational activities.
 Monitor compliance.
 Provide management with operational information that can inform improvement of frameworks, business processes, policies, procedures and systems that manage business operations.
 Report consistently to the Manager on performance against the operational activities.
 Identify and manage the operational risks of the sub-unit and make inputs to the operational Risk Register.
 Contribute to the coordination of assurance activities to ensure the effectiveness of controls, for the sub-unit Oversee talent management for the sub-unit in terms of recruitment, retention and individual skills development.
 
REQUIREMENTS AND SELECTION CRITERIA
 Bachelor’s Degree/BTech in Civil Engineering or relevant NQF equivalent.
 5 years in roads and stormwater maintenance, inclusive of 3 years’ supervisory experience.
 
Only shortlisted candidates will be contacted.
 
NB: Whites, Coloured, Indian, Women and people with disabilities are encouraged to apply. Please note that should you not be contacted within thirty days after the closing date, please consider your application unsuccessful. Johannesburg Roads Agency reserves the right not to appoint. 
 
Closing Date: 10 May 2021 @ 16:30 
 
 
 
 
 
4. CUSTOMER RELATIONS MANAGEMENT OFFICER (REF: 09/2021/45)
SALARY: R165, 734. 09 – R248, 601. 13 BASIC SALARY PER ANNUM
 
KEY RESPONSIBILITIES 
 Assist with the effective handling of customer relations.
 Competent communication with clients mainly via written correspondence (email and social media platform) but may also include telephonic or face to face interaction.
 Receive escalated queries and adhere to the service delivery standards of turnaround time as outlined in the JRA customer charter.
 Liaise with COJ walk-in Centers, Premier Hotline and presidential hotline.
 Receive and log service requests coming from all sources (Hotline, CoJ Call Center, Find and Fix, direct call from client and walk in clients) and capture them on to the Hansen system within two working days.
 Liaise with COJ walk-in Centers, Premier Hotline and presidential hotline.
 Proactively collect information that relates to service delivery and constantly update customers (Capex, Road Resurfacing etc.)
 Provide real–time, quality administrative assistance to clients at all times.
 Implement the administration process of all received petitions.
 Liaise with all departmental heads regarding escalation matters.
 Assist with the compilation of daily statistics and weekly, monthly, quarterly and annual reports.
 Send 2x daily reports to media/power utilities on traffic signal status.
 Send 2x daily reports to JMPD and Outsurance for points people at affected intersections.
 
REQUIREMENTS AND SELECTION CRITERIA
 3 year’s Diploma in Public Relations/Public Administration/Communication or relevant NQF equivalent.
 3 years’ experience in Customer/Stakeholder Relations.
 
Only shortlisted candidates will be contacted.
 
NB: Whites, Coloured, Indian, Women and people with disabilities are encouraged to apply. Please note that should you not be contacted within thirty days after the closing date, please consider your application unsuccessful. Johannesburg Roads Agency reserves the right not to appoint. 
 
Closing Date: 10 May 2021 @ 16:30 
 
 
 
 
 
5. INSPECTOR – REGION B (REF: 09/2021/46)
SALARY: R286, 792. 79 – R430, 189. 19 BASIC SALARY PER ANNUM
 
KEY RESPONSIBILITIES 
 Observe surroundings and identifying defects.
 Record on the inspection sheet and create a service request on the Hansen system.
 Receive defect complains such as from public, councillors etc. from Hansen, telephonically and physically e.g. walk in by member of the public, email etc.
 Record complaints on register. Physical on-site inspection.
 Verify measurements, quality of work done by DCP testers.
 Record all observed asset damage/theft cases on standard form.
 Inform relevant managers of the damage/theft.
 Obtain claim details from COJ legal/risk department.
 Retrieve work order records that were used to repair the defects for the claim that was lodged.
 Log service requests.
 Record details of non-compliance by informing the JMPD of nature of illegal activities.
 Accompany and assist JMPD on site for investigations.
 Make follow up after fine been imposed that illegal activity has been stopped.
 
REQUIREMENTS AND SELECTION CRITERIA
 3 year’s Diploma in Civil Engineering or relevant NQF equivalent. Driver’s license.
 3 years’ experience in roads and storm-water environment.
 
Only shortlisted candidates will be contacted.
 
NB: Whites, Coloured, Indian, Women and people with disabilities are encouraged to apply. Please note that should you not be contacted within thirty days after the closing date, please consider your application unsuccessful. Johannesburg Roads Agency reserves the right not to appoint. 
 
Closing Date: 10 May 2021 @ 16:30 
 
 

 
 
6. BOARD & COMMITTEES OFFICER (REF: 09/2021/47):
SALARY: R304, 717. 34 – R457, 076. 02 BASIC SALARY PER ANNUM
 
KEY RESPONSIBILITIES 
 To coordinate and facilitate Board and Executive Management meetings within JRA.
 Develop a corporate calendar plan in line with the JRA’s working plan and shareholder submission dates.
 Prepare agendas for meetings and ensure approval of same.
 Coordinating reports for meetings. Submit a preliminary draft pack to the Company Secretary for approval.
 Ensure report packs are received by all attending members seven days before the meeting.
 Arrange all logistics for the meetings.
 Attend and record meeting proceedings.
 Manage all the CIPC returns and ensure that records are kept updated.
 Professional Company Secretarial Services with CIPC (i.e. registration of company directors update).
 
REQUIREMENTS AND SELECTION CRITERIA
 National Diploma in the following fields:
Commerce/Law/Secretariat/Office administration/ Governance/Public administration/Public Management or NQF equivalent.
 Working towards an ICSA qualification will be an added advantage.
 3 years Board and Committees experience.
 Good interpersonal and intrapersonal skills supported
by exceptional verbal and written communication skills.
 Accuracy is paramount, Analysing and interpretation of information.
 Ability to work under pressure and meet tight deadlines.
 
Only shortlisted candidates will be contacted.
 
NB: Whites, Coloured, Indian, Women and people with disabilities are encouraged to apply. Please note that should you not be contacted within thirty days after the closing date, please consider your application unsuccessful. Johannesburg Roads Agency reserves the right not to appoint. 
 
Closing Date: 10 May 2021 @ 16:30 
 
 
 
 
 
7. SIGN ERECTOR & ROAD MARKINGS (SUPERVISOR): REGION B (REF: 09/2021/48)
SALARY: R248, 734. 14 – R373, 101.21 BASIC SALARY PER ANNUM
 
KEY RESPONSIBILITIES 
 Ensure team compliance with health and safety requirements such as wearing PPE.
 Ensure sufficient and functional resources to execute the daily plan.
 Make sure there is enough material, equipment and machinery to do the work and limit overtime.
 Facilitate operations, ensuring that tasks are completed in time.
 Supervise the team; while facilitating adherence to safety regulations.
 Transport team members and equipment to site.
 Collect materials as needed on site/s.
 Transport construction waste to the dump.
 Ensure the maintenance of traffic markings and/or road signage.
 Ensure road painting, pole erection and street name stencilling is done according to set standards and as per the defined daily plan.
 Monitoring of the site/s during and after maintenance, ensuring that they are left clean and in a safe condition.
 Provide any necessary reporting and/or information as required by the management.
 Ensure that all equipment is handled and stored safely.
 Ensure equipment is cleaned according to requirements.
 
REQUIREMENTS AND SELECTION CRITERIA
 Grade 12/National Certificate (NQF4) in relevant field or relevant NQF equivalent.
 Code 10 or C1 driver’s license. PDP.
 3 years’ experience in a Road Signs and Markings environment.
 
Only shortlisted candidates will be contacted.
 
NB: Whites, Coloured, Indian, Women and people with disabilities are encouraged to apply. Please note that should you not be contacted within thirty days after the closing date, please consider your application unsuccessful. Johannesburg Roads Agency reserves the right not to appoint. 
 
Closing Date: 10 May 2021 @ 16:30 
 

 Label stock items in their allocated shelves.
 File materials delivery notes, issue slips, transfer slips are safely kept.
 Safeguard stock, and ensure its kept in a safe environment and report discrepancies to the Store Controller.
 Ensure that the Occupational Health and Safety Act is enforced.
 Attend management safety meetings.
 Obtain regular updates for the OHS Act, Basic Conditions of Employment Act and the JRA conditions of service.
 Ensures that the stock is stored correctly and moved in the correct manner without being hazardous and posing any danger to the users.
 Implement safety measures as required and identified.
 Ensure that all standard operating procedure for issuing inventory and SCM policy are adhered all time.
 
REQUIREMENTS AND SELECTION CRITERIA
 Grade 12 or relevant NQF equivalent.
 Computer literate (end users).
 1-2 years’ experience in stores.
 
Only shortlisted candidates will be contacted.
 
NB: Whites, Coloured, Indian, Women and people with disabilities are encouraged to apply. Please note that should you not be contacted within thirty days after the closing date, please consider your application unsuccessful. Johannesburg Roads Agency reserves the right not to appoint. 
 
Closing Date: 10 May 2021 @ 16:30 
 
 
 
 
 
9. MESSENGER: BENROSE (REF: 09/2020/50)
SALARY: R135, 285. 13 – R202, 927. 69 BASIC SALARY PER ANNUM
 
KEY RESPONSIBILITIES 
 Check if the vehicle is in a good condition, Check the oil, water, lights, tires and wipers. Washing the vehicle.
 Collect supplies, documents, parcels and/or correspondences from entities that are external to the JRA Regions.
 Receive instructions or arrange to collect supplies, documents, parcels and/or correspondences as per the schedule.
 Arrive at the collection point and verify the completeness of supplies, documents, parcels and/or correspondences to be collected.
 Deliver supplies, documents, parcels and/or correspondences to entities that are external to the JRA Regions.
 Collect supplies, documents, parcels and/or correspondences to be delivered to the external entities.
 Confirm that corresponding sign-offs/approvals have been made in their log book for items delivered/received.
 Transport staff to and from other JRA regional offices and/or meeting venues within the JRA, as well as other external destinations as and when required.
 Receive a verbal request to transport staff to specified destinations.
 Complete and submit a Claim Recovery Form to the Administration Officer in the event of an injury-inducing accident.
 
REQUIREMENTS AND SELECTION CRITERIA
 Code 8 or 10 driver’s license.
 Grade 12 or relevant NQF equivalent.
 Up to 2 years’ experience working as a messenger and or driver in any industry.
 
Only shortlisted candidates will be contacted.
 
NB: Whites, Coloured, Indian, Women and people with disabilities are encouraged to apply. Please note that should you not be contacted within thirty days after the closing date, please consider your application unsuccessful. Johannesburg Roads Agency reserves the right not to appoint. 
 
Closing Date: 10 May 2021 @ 16:30

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