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INDUSTRIAL DEVELOPMENT CORPORATION (IDC) VACANCIES
INDUSTRIAL DEVELOPMENT CORPORATION (IDC)
SENIOR TRAVEL ADMINISTRATOR
JOB NUMBER IDC00280
JOB GRADE A Band
CLOSING DATE 14-Jun-2024
JOB DESCRIPTION
To provide travel claim support for Financial Management (Travel) section, including but not limited to processing of travel claims, foreign currency advances, processing of invoices from suppliers.
QUALIFICATION AND EXPERIENCE
Qualification
ROLES AND RESPONSIBILITIES
Financial Perspective:
• Process all incoming financial instruments (invoices and travel claims, credit card statements
etc) and allocation thereof to the correct General Ledger and customer and staff vendor
accounts.
• Process payment to suppliers and staff of approved claims and invoices to maintain the
approved payment time frames.
• Process invoices of paid supplier invoices to Travel external customers.
Internal Process
• The incumbent will prepare and review all payments made for travel expenses, whether to staff
or suppliers, prior to authorization by the responsible manager.
• The incumbent will provide, as and when requested source documentation for staff to complete
their travel expense claims accurately.
• The incumbent will provide support to the business units in resolving SAP workflow issues.
• The incumbent will follow formal processes and procedures established regarding travel claim,
invoice processing and work-related matters.
• Manage the SAP Travel module currently used to report travel expenses by staff;
• Manage the supply of foreign currency to IDC staff.
• Hold travel system training courses for new staff to introduce them to SAP travel modules.
• Sporting Association: refunds and payments against properly authorized documentation
• Checking of Travel Payments as and when required.
Corporate Strategic Alignment
• Contributions to procedural review, innovation, and work process changes in keeping with
requirement of the unit will form a part of the duties of the incumbent.
Customer Focus
• The incumbent will notify the Manager of the requirements to prepare SAP access for travel
roles for staff as and when required, for approval by the Business Coach and SBU Head. The
incumbent will, within the allocated cost centers, prepare new staff vendor accounts to enable processing of travel expense claims from staff.
• The incumbent will from time to time, together with the Manager: Travel, meet with suppliers
and their support staff to maintain good business relationships with them.
Learning & Growth
• The incumbent will be expected to attend relevant training associated with the supervisory
work associated with this position, managing supplier and customer expectations, service
delivery and work planning training this role, Managing suppliers and customer expectations, service delivery and work planning training
JOB REQUIREMENTS
LEADERSHIP COMPETENCIES
Leading & Supervising
Decisiveness in Execution
Team work
Communication and Engagement
TECHNICAL/FUNCTIONAL COMPETENCIES
Business Acumen
Report writing Skills
Strong Analytical Skills
Planning and Organising Skills
BEHAVIOURAL COMPETENCIES
Deadline driven
Good Communication Skills
Good Interpersonal Skills
Presentation Skills
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SENIOR TRAVEL ADMINISTRATOR
JOB NUMBER IDC00280
JOB GRADE A Band
CLOSING DATE 14-Jun-2024
JOB DESCRIPTION
To provide travel claim support for Financial Management (Travel) section, including but not limited to processing of travel claims, foreign currency advances, processing of invoices from suppliers.
QUALIFICATION AND EXPERIENCE
Qualification
- National Diploma in Finance / Accounting
- Minimum of 2-5 years’ experience in an accounting role
- Knowledge of SAP System
- Knowledge of MS 365
- Good understanding of the preparation of General Ledger Journals
- Knowledge of Accounts Payable & Receivables
ROLES AND RESPONSIBILITIES
Financial Perspective:
• Process all incoming financial instruments (invoices and travel claims, credit card statements
etc) and allocation thereof to the correct General Ledger and customer and staff vendor
accounts.
• Process payment to suppliers and staff of approved claims and invoices to maintain the
approved payment time frames.
• Process invoices of paid supplier invoices to Travel external customers.
Internal Process
• The incumbent will prepare and review all payments made for travel expenses, whether to staff
or suppliers, prior to authorization by the responsible manager.
• The incumbent will provide, as and when requested source documentation for staff to complete
their travel expense claims accurately.
• The incumbent will provide support to the business units in resolving SAP workflow issues.
• The incumbent will follow formal processes and procedures established regarding travel claim,
invoice processing and work-related matters.
• Manage the SAP Travel module currently used to report travel expenses by staff;
• Manage the supply of foreign currency to IDC staff.
• Hold travel system training courses for new staff to introduce them to SAP travel modules.
• Sporting Association: refunds and payments against properly authorized documentation
• Checking of Travel Payments as and when required.
Corporate Strategic Alignment
• Contributions to procedural review, innovation, and work process changes in keeping with
requirement of the unit will form a part of the duties of the incumbent.
Customer Focus
• The incumbent will notify the Manager of the requirements to prepare SAP access for travel
roles for staff as and when required, for approval by the Business Coach and SBU Head. The
incumbent will, within the allocated cost centers, prepare new staff vendor accounts to enable processing of travel expense claims from staff.
• The incumbent will from time to time, together with the Manager: Travel, meet with suppliers
and their support staff to maintain good business relationships with them.
Learning & Growth
• The incumbent will be expected to attend relevant training associated with the supervisory
work associated with this position, managing supplier and customer expectations, service
delivery and work planning training this role, Managing suppliers and customer expectations, service delivery and work planning training
JOB REQUIREMENTS
LEADERSHIP COMPETENCIES
Leading & Supervising
Decisiveness in Execution
Team work
Communication and Engagement
TECHNICAL/FUNCTIONAL COMPETENCIES
Business Acumen
Report writing Skills
Strong Analytical Skills
Planning and Organising Skills
BEHAVIOURAL COMPETENCIES
Deadline driven
Good Communication Skills
Good Interpersonal Skills
Presentation Skills
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SENIOR DEALMAKER - ENERGY (6 MONTHS FTC)
JOB NUMBER IDC00259
JOB GRADE M Band
CLOSING DATE 14-Jun-2024
JOB DESCRIPTION
To evaluate and present applications for funding and structure deals that contribute towards SBU objectives and industry development goals.
This would include performing the complex financial and/or technical and/or marketing due diligence functions, as well as leading a due diligence team and ensuring risk identification and mitigation.
QUALIFICATION AND EXPERIENCE
QUALIFICATION REQUIREMENTS:
• Minimum qualification: relevant commercial or technical Honours Degree or equivalent qualification.
KNOWLEDGE AND EXPERIENCE REQUIREMENTS:
• 8-10 years related experience of which 8 years should be in deal assessment as well as closing of transactions (i.e. management of approved deals up to first drawdown, including ensuring timely conclusion of legal agreements).
• Declared competent in three due diligence disciplines (Marketing; Technical or Financial)
• Grounded in all three disciplines
• Transaction leadership (complex deals)
• Knowledge in assessing all associated issues in a transaction (Legal, risks, etc.)
• Experience in peer review
• Experience in interpretation and analysis of financial statements
• Knowledge of the market environment and technology landscape
• Knowledge of financing instruments
• Understand and review models of proposed financial structures
• Competent in coaching and mentoring of team members.
ROLES AND RESPONSIBILITIES
MAIN RESPONSIBILITIES:
Financial /Shareholder Returns
• Evaluate and effectively structure transactions with detailed application of IDC financing instruments.
• Ensure financial soundness of all credit submissions.
Internal /Operational Processes
• Evaluate applications for finance (financial, technical and marketing disciplines)
• Deal structuring - Designing and negotiating the financial and legal relationship between the client and IDC for the specific deal.
• Risk identification and mitigation
• Leading of due diligence teams on high value / complex transactions
• Deal optimization - ensuring that the deal is aligned with the strategic objectives of the unit and will contribute to meeting industry development goals
• Support the development and implementation of strategies or action plans to drive the SBU’s strategic objectives.
• Account management function up to first draw
• Prepare well written and motivated reports for presentation to the relevant Credit and other committees as required.
• Conduct peer reviews on all due diligence disciplines.
• Training, mentoring and coaching of Business Analysts and Dealmakers
• Provide advice to Business Analysts and Dealmakers in the handling of enquiries and applications
Customer Focus & Stakeholder Management
• To effectively interact with different SBUs and departments in order to fulfil the process requirements related to any specific deal / transaction.
• Manage and enhance the levels of service and communication to ensure the provision of client service excellence.
Learning, Leadership & People Growth
• Provide team leadership in transactions during due diligence
• Manage own development to enhance own competencies
• Participate in knowledge sharing in the team and cross functional
• Coaching and mentoring of team members
JOB REQUIREMENTS
TECHNICAL/FUNCTIONAL COMPETENCIES:
• Financial acumen
• Risk identification and mitigation
• Investment/Portfolio Management
• Stakeholder Management and customer focus
• Planning and organising
• Report writing skills
BEHAVIOURAL COMPETENCIES:
• Presentation and communication skills
• Negotiation skills
• Relationship Building and Networking skills
• Persuading and Influencing skills
• Coaching and Mentoring
• Leading and Co-ordinating
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RECORDS ADMINISTRATIVE OFFICER
JOB NUMBER IDC00288
JOB GRADE A Band
CLOSING DATE 13-Jun-2024
JOB DESCRIPTION
The Records Administrative Officer will support the implementation and integration of an Information Management Program by ensuring that records managements principles are adhered to throughout the record life- cycle.
The incumbent will assist the Records Management Team in improving the information management maturity levels within the Organisation and to support reliable and effective decision-making.
QUALIFICATION AND EXPERIENCE
Qualifications
- Matric
- Relevant post-matric administrative qualification (Diploma)
- Preferably 2 to 5 years relevant working experience within a records management environment
- Knowledge of SharePoint and SAP is a necessity.
- The following computer skills and knowledge of office software packages are essential: MS Word; PowerPoint; Excel; Outlook; MS Teams;
- Knowledge of an EDRM systems will be an added advantage.
- Organized and persistent, with drive and determination to achieve goals.
- Effective, versatile and action-oriented
ROLES AND RESPONSIBILITIES
- Support the business in the implementation of the various information and records management disciplines (i.e. information and records classification, quality management, metadata management, records retention etc.)
- Compiling inventories of records received and maintained (in all formats – paper, electronic, graphic etc.)
- Classifies, indexes and stores all received business records according to the approved File Plan and the Records Procedure Manual
- Accurately store and maintain records in the Department's electronic records management system.
- Assist with the appraisal and disposition of records.
- Assist the Records Manager in the Retention and Disposal Schedules
- Assist in the implementation of the various file plans.
- Scans and imports physical records into the electronic records management system using correct metadata.
- Performs regular inspections of physical client correspondence records to ensure correct filling and condition of the records in line with approved procedures.
- Maintain an effective and up to date record of new client correspondence received.
- Attends to all queries and responds to requests for the retrieval of records from internal clients.
- Participation in any records management related initiatives or projects undertaken by the department.
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