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INDUSTRIAL DEVELOPMENT CORPORATION (IDC)
 

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ADMINISTRATOR
JOB NUMBER IDC00310
JOB GRADE A Band
CLOSING DATE 17-Jul-2024
 
JOB DESCRIPTION
  • Provide administrative support for the JET Office Secretariate, Programme leads and other specialist staff.
  • Possible for providing administrative support to the team to ensure efficient running of the office.
  • To assist the team through planning and coordination of information in order to optimize workflow procedures in the team.
  • To be the point of reference for all queries, requests or issues and be an integral part of the unit.
  • Serve as personal administrator to Programme leads (if required)
 
QUALIFICATION AND EXPERIENCE
QUALIFICATIONS:
  • Matric
  • NQF 6 qualification or higher in relevant field (Commerce, Social Science)
 
ROLES AND RESPONSIBILITIES
INTERNAL / OPERATIONAL PROCESSES
  • Preparing agendas for meetings (7 days before meetings)
  • Preparing and sending out meeting minutes (within 7 calendar days of meetings)
  • Assisting with preparation of annual meeting calendar(s).
  • Coordinate diaries internally and externally to achieve meetings set out by the meeting calendar.
  • Assisting Secretariate and program leads with managing their calendars and itinerary for meetings
  • Administrative support for travel claims, internal and external meetings, events
  • Undertakes ad hoc functions associated with meetings, contracting, governance,
  • Preparation of documents for internal and external distribution which incl. not limited to grammar and spelling, formatting, printing, binding etc.
  • Undertakes ad hoc functions associated with meetings, contracting, governance,
  • Preparation of documents for internal and external distribution which incl. not limited to grammar and spelling, formatting, printing, binding etc.
  • Continually improves the service provided to internal and external stakeholders
  • Support Workstream lead organisations with admin functions, if required.
  • Assist in the preparation of presentations for meetings Maintain mailing lists and data base of stakeholders
  • Supports technical expert panels/advisory bodies with admin functions
  • Assist with any procurement related activities required by the Programme
  • Assists with preparation work for COP
  • Assist programme office staff to prepare for conferences and meetings
  • Assist programme office with events and functions
  • Manage stationary and office related material
  • Ensure that both manual and electronic filing system is up to date including saving on Docupedia or any applicable filing system.
  • Ensure that an accurate database of all stakeholders is maintained and is up to date including, contact numbers, contact persons, physical and postal addresses, e-mail addresses
  • Carry out any other ad-hoc activities including capturing requirements and any other administrative duties effectively and efficiently.
  • Efficient and Service Excellency to be provided to both internal and external stakeholders
 
TECHNICAL/FUNCTIONAL COMPETENCIES
  • MS 360 suite (MS Word, MS Excel, MS PowerPoint, MS Teams)
  • Other virtual meeting platforms (Zoom, Google, etc.)
  • Data management and dashboards
  • Attention to detail
  • Excellent time management
  • Ability to multi-task
  • Good verbal and written communication skills
 
BEHAVIOURAL COMPETENCIES
  • Interpersonal skills
  • Good ethics, integrity and high level of professionalism
  • Confidentiality
  • Organized and persistent, with drive and determination to achieve goals.
  • Effective, versatile and action-oriented.
 
JOB REQUIREMENTS
CUSTOMER FOCUS & STAKEHOLDER MANAGEMENT
  • Provide professional administrative support to the team,
  • Provide an efficient customer service to both internal and external customers
LEARNING, LEADERSHIP & PEOPLE GROWTH
  • Take ownership for own personal development.
  • Solutions Driven, Accountability and Innovativeness
 
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SENIOR CORPORATE SECRETARY
JOB NUMBER IDC00309
JOB GRADE M Band
CLOSING DATE 11-Jul-2024
 
SYNOPSIS
A permanent position exists within the Corporate Secretariat for a Senior Corporate Secretary at our Head Office in Sandton, reporting to the Group Company Secretary.
 
JOB DESCRIPTION
To provide a comprehensive range of company secretarial services in compliance with prevailing IDC corporate governance framework. The services provided by the Department include those required by various statutes and regulations, as well as “value added” services over and above the legal and regulatory minimum. The role of the Senior Company Secretary is to provide administrative support to the Group Company Secretary whose role ensures compliance with statutory and regulatory requirements specifically those specified by the Companies Act and King IV. 
The role incumbent, under the guidance of the Deputy Group Company Secretary provides support to the Board Committees, Management Committees as well as to Subsidiary Companies. The role incumbent will be responsible for drafting agendas, taking accurate minutes, processing action plans and facilitating a practical committee management process. It is inherent to the role that the incumbent is honest in dealing with cash and financial transactions.
 
QUALIFICATION AND EXPERIENCE
QUALIFICATIONS:
  • A legal qualification or equivalent degree (B Com; B Com (Law); BA (Law), B. Proc, LLB)
  • CIS or equivalent qualification.
  • A postgraduate degree (LLM / MBA / MBL) will be an added advantage.
  • Admitted Attorney will be advantageous.
 
EXPERIENCE:
  • Minimum 8-10 years proven experience within a company secretarial or similar environment.
  • Previous operations at Senior level would be advantageous.
  • Knowledge of the Public Finance Management Act, 1999 and other relevant public service legislation;
  • Understanding of financial services
 
ROLES AND RESPONSIBILITIES
MAIN RESPONSIBILITIES:
  • Advise on matters of corporate governance and changes in applicable legislation;
  • Provide committee members collectively and individually with guidance as to their duties and responsibilities;
  • Ensure that minutes of committee meetings are properly recorded and timely prepared;
  • Prepare and update statutory books and records of the IDC and its subsidiaries and investee companies;
  • Prepare and facilitate annual committee evaluations and address aspects that may arise;
  • Ensure compliance with the IDC’s corporate governance framework;
  • Tailor training sessions relevant to the Committees;
  • Ensure that services provided to clients (both internal and external) meets quality specifications.
 
JOB REQUIREMENTS
TECHNICAL/ BEHAVIORAL COMPETENCIES:
  • In-depth knowledge of corporate governance issues, corporate law, and compliance monitoring
  • A sound knowledge grasp of Company Secretarial practice and the administrative requirements imposed by corporate legislation
  • Ability to conduct reviews of the regulatory framework and to conduct research
  • Ability to liaise effectively at a high level;
  • Strong communication skills written and verbal
  • Attention to detail [accuracy is paramount]
  • Ability to work under pressure and meet tight deadlines
  • Ability to cope with new business demands and adhere to outlined turnaround times
  • Ability to work independently, without guidance and in a team
  • Ability to maintain confidential information
 
LEADERSHIP COMPETENCIES:
  • Resilience
  • Decisiveness in Execution
  • People Engagement
  • Communication and Engagement
  • Diverse Stakeholder Management
  • Team Work
  • Innovation
  • Change leadership
  • Strategic Thinking
  • Business Mind Set
 
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